INTERNAL UNION APPLICANTS WILL BE GIVEN FIRST CONSIDERATION

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DATE:10/7/13
STATUS:Regular, Full Time
SALARY RANGE:$30,419.46 - $42,232.12
TITLE:OFFICE SPECIALIST - SHERIFF
GRADE:54
DEPARTMENT:Sheriff
LOCATION:2201 Hogback Rd.
UNION AFFILIATION:P.O.A.M. (Corrections)
Position Code: 5401
JOB SUMMARY
Under the supervision of a higher classified employee, provides general support functions utilizing departmental technology. Required to use independent judgment in addition to proficiency in processing information and maintenance of confidential office records and correspondence.
General duties of this position will also include processing payroll for Sheriff's Office employees, medical and non-medical leaves, and other Human Resources functions.
EXAMPLES OF DUTIES
Essential Duties
  • Performs detailed, varied and responsible office support work which may require the exercise of independent judgment and the application of knowledge related to the department to which assigned.
  • Provides information to other agencies, the public or to County staff in person or over the telephone.
  • Accepts and processes forms, verifies for completeness, may accept payments and provide an appropriate receipt.
  • Organizes and maintains various files; locates information as required for the work of the department; tracks the issuance of official documents; may purge files and/or prepare information for long-term storage.
  • Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports; may make arithmetic, statistical or payroll calculations.
  • Enters and retrieves data and prepares reports using an on-line or personal computer system; may operate and maintain data base or other automated files and systems.
OFFICE SPECIALIST ¿ SHERIFF
  • Types correspondence, reports, forms, and specialized documents from drafts, notes, dictated tapes or brief instructions using a typewriter or word processor; may compose standard correspondence independently.
  • Maintains confidentiality of data processed.
  • Organizes and prioritizes own work.
  • Prepares routine correspondence from brief instructions.
  • Establishes and maintains effective working relationships with those contacted in the course of the work.
  • Types accurately from printed copy.
  • Enters data into a VDT terminal with sufficient speed and accuracy to perform the work assigned to that position.
  • Performs other duties as assigned.
EMPLOYMENT QUALIFICATIONS
Knowledge of:

  • County or departmental activities and functions or the application of policies, regulations and procedures.
  • Business arithmetic.
  • Recordkeeping principles and practices.
  • Basic business data processing principles and systems, including the use of word processing or personal computing equipment.
  • Proper form for business correspondence.
  • Office administrative practices and procedures, including filing and the operation of standard office equipment.
Skill in:

  • Organizing and maintaining accurate files and records.
  • Making accurate arithmetic calculations.
  • Using sound, independent judgment within established procedural guidelines.
  • Typing accurately at a rate of 50 words per minute from printed copy.
OFFICE SPECIALIST ¿ SHERIFF
  • Entering data into a VDT terminal with sufficient speed and accuracy to perform the work of the department.
  • Preparing routine correspondence from brief instruction.
LICENSE AND CERTIFICATION
A valid Michigan Vehicle Operator¿s License is required.
PHYSICAL DEMANDS
Duties require sufficient mobility to work in a normal office setting and use standard office equipment including a computer, vision to read printed materials and a VDT screen and hearing and speech sufficient to communicate in person or over the telephone. Duties may require employee to exert up to 25 pounds of force occasionally, or up to 10 pounds of force frequently, or a negligible amount of force constantly to move objects.
These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
EDUCATION
Equivalent to graduation from high school. Some college, business or technical school training in the office administrative field is desirable.
EXPERIENCE
Three (3) years of general clerical or office support experience.

FILING DEADLINE: 10/29/13

CONTROL NUMBER: 1310-500-5401-0025

AN EQUAL OPPORTUNITY EMPLOYER

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