Account Clerk II

Position title:  Account Clerk II
Status:
Full-Time Position

Salary range:
$31,926.20- $44,177.41 annually
Highest entry-level salary of $34,981.35
annually for incumbents with two years of continuous full-time accounting experience.

Department: Washtenaw County Sheriff’s Office

Division: Business Office

Grade: 55

Union affiliation: POAM

FLSA status: Non-exempt

Job summary:

Under the supervision of a higher classified employee, the employee performs a variety of account tasks which require an understanding of departmental operations, a high degree of accuracy, and a limited amount of judgment in addition to bookkeeping skills. Balances and reconciles accounts, processes payroll, computes interest, penalties and fees, processes cash disbursements and accounts payable and receivable.

Essential duties:

  • Posts entries to various account journals, computes daily balances.
  • Reconciles bank balances to original account entries and supporting records.
  • Computes interest, penalties, fines and arrearages owed on delinquent accounts.
  • Opens, updates, and closes accounts according to court orders, departmental policies and stand procedures. Notifies clients of account status and necessary procedures. Prepares and corrects records accordingly.
  • Disburses payments and other funds to various accounts.
  • Audits invoices and other account records for miscalculations, missing fees, improper disbursement of funds, and other errors.
  • Calculates and compiles figures for periodic reports.
  • Totals and balances account records at months end.
  • Provides assistance to the public and answers inquiries by telephone, mail and at the counter regarding taxes, fees, billings, payments and departmental procedures.
  • Maintains records of hours worked and leave usage by employees and clients, and submits bi-weekly time sheets, as assigned.
  • Writes checks on departmental checking accounts to cover expenditures and payments. Reconciles checking accounts at months end.
  • Performs other clerical task and related duties as assigned.

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

Essential skills and experience:

  • Time management; the ability to organize and manage multiple priorities
  • Excellent interpersonal and communication skills
  • Strong team player

Physical demands:

While performing the duties of this job, the employee is required to walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; balance; stoop; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Duties require sufficient mobility to work in a normal office setting and use standard office equipment including a computer and fax machine. Duties require vision to read printed materials and VDT screen. Duties require hearing and speech sufficiency to communicate in person, over the telephone or via e-mail.

Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

The Sheriff's Office is a seven (7) day per week, twenty-four (24) hour per day operation. Work schedules may include nights, weekends, holidays and unanticipated overtime.  Account Clerk II is a position that requires an individual to work a flexible work schedule.

Education:

Possession of a high school diploma, or the equivalent with course work in accounting, finance, business or bookkeeping.

Applicant must meet the following minimum qualifications to apply:

  • Possession of a valid Michigan Vehicle Operator’s license is required
  • Completion of the Washtenaw County data entry test with a score of 70 or higher
  • Minimum of one (1) year of clerical or payroll experience involving bookkeeping, typing, and maintaining departmental records
  • Working knowledge and demonstrated experience with JD Edwards accounting software as well as experience in a public agency is strongly recommended

Residency Requirement:

Employees are not required to live in Washtenaw County but must reside within fifty (50) miles of Station One - 2201 Hogback Road, Ann Arbor. 

Selection and Employment Standards for the position of Account Clerk II:

Category: Good Moral Character
Standard: Possess good moral character as determined by a favorable comprehensive background investigation covering school and employment records, home environment, and personal traits and integrity.  Consideration will be given to all law violations, including traffic and law conviction, as indicating a lack of good moral character.  This includes arrest and expunged convictions.

Category: Driving History
Standard: Possess favorable comprehensive driving history. 
Disqualifiers: A total of 7 or more points on driving record within two years; Conviction of OUIL or impaired vehicle operation within five years; Two or more convictions of reckless/careless driving within two years; Loss of driving privilege through suspension or revocation of license due to an unsatisfactory driving record as defined by the Michigan Secretary of State operator's license point system within the last five years.

Category: Vision
Standard: Possess 20/20 corrected vision in each eye.   And, possess normal visual functions in each eye, including peripheral vision, depth perception, etc.
Additional: Each case shall be investigated to determine its extent and effect on job performance.

Category: Hearing
Standard: Pure tone air conduction sensitivity thresholds for each ear, as shown on the pure tone audiogram, shall not exceed a hearing level of 20 decibels at any of the following frequencies: 500, 1000, 2000, 3000 and 4000 Hertz.  Testing shall be performed by an audiologist at a hearing clinic accredited by the Professional Services Board of the American Speech-Language-Heraing Association or by an audiologist who has a Certificate of Clinical Competence. 
Additional: Each case shall be investigated to determine its extent and effect on job performance.

Category: Fingerprinting
Standard: Applicant will be fingerprinted with a search of state and federal fingerprint files to disclose criminal record.
Additional: This includes expunged convictions.

Category: Medical examination
Standard: Medical examination is conducted by a licensed physician to determine that the applicant meets medical standards.  The medical examination is completed following the issue of the conditional offer of employment.

Category: Drug Testing
Standard: Applicant will be tested for the illicit use of controlled substances. 

What is the next step if I want to apply?

Applicants must meet the minimum qualifications prior to submitting an application for employment with the Human Resources Office.

The Washtenaw County data entry test is administered every Wednesday promptly at 10:00 am.  The test site is the Washtenaw County Learning Resource Center (LRC) located at 4135 Washtenaw Avenue, Ann Arbor.  No pre-registration is required. 


Applicants who do not meet the minimum qualifications when submitting an application will not be considered for employment.

 

Washtenaw County Sheriff's Office
Human Resources Division
2201 Hogback Road
Ann Arbor, Michigan 48105-9732
Office: (734) 973-4650
FAX: (734) 973-4522
wcsohr@ewashtenaw.org


AN EQUAL OPPORTUNITY EMPLOYER

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