Washtenaw County Pollution Prevention Regulation

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Resolution Adopting the Amended Washtenaw County Pollution Prevention Regulation Governing the Identification and Disclosure of Toxic, Hazardous, or Polluting Substances

August 3, 1994

WHEREAS, on April 2, 1986 the Washtenaw County Board of Commissioners adopted the Washtenaw County Health Department Community Right-To-Know Regulation (the Regulation); and

WHEREAS, on February 21, 1990 and October 21, 1992 the Board of Commissioners adopted amendments to the Regulation and retitled the Regulation to the Washtenaw County Pollution Prevention Regulation; and

WHEREAS, the Washtenaw County Public Health Division has a duty to continually and diligently endeavor to prevent disease, prolong life, and promote the public health through organized programs, including those aimed at the prevention and control of environmental health hazards; and

WHEREAS, it is necessary to make technical amendments to the Regulation to clarify the practices currently in place to implement the Regulation; and

WHEREAS, a public hearing receiving comment on the proposed amendments to the Washtenaw County Pollution Prevention Regulation was held August 3, 1994;

NOW THEREFORE BE IT RESOLVED that the Washtenaw County Board of Commissioners hereby adopts the amended Washtenaw County Pollution Prevention regulation as attached hereto and made a part hereof.

Washtenaw County Public Health Division Pollution Prevention Regulation Governing the Identification and Disclosure of Toxic, Hazardous, or Polluting Substances

WHEREAS, the Washtenaw County Public Health Division has a duty to continually and diligently endeavor to prevent disease, prolong life, and promote the public health through organized programs, including those aimed at the prevention and control of environmental health hazards; and

WHEREAS, the Division is aware that a great variety of toxic, hazardous, and polluting substances are manufactured, used, and stored within the County; and

WHEREAS, the Division is aware that unless proper precautions are taken, such substances can cause disease, shorten life, and create environmental health hazards, both with respect to the general public and with respect to the emergency personnel working in the County on environmental and other emergencies; and

WHEREAS, the Division is aware that elsewhere such substances, absent proper precautions, not only have caused disease and shortened life on a small scale and at a slow pace, but also, on occasion, have done so quickly and on a large scale, creating emergencies; and

WHEREAS, the Division is aware that emergency personnel may encounter such substances both in their work with respect to environmental emergencies and with respect to other emergencies; and

WHEREAS, the Division is aware that at present in this County both the public and emergency personnel lack sufficient current detailed information, in accessible form, with respect to the nature, amount, location, characteristics, disposal methods, and (in emergency situations) emergency facts with respect to such substances; and

WHEREAS, the Division is aware such people also lack sufficient access to the manufacturers of such substances, who could furnish more information to be used in handling such substances and treating persons who have come in contact with them; and

WHEREAS, the Division has determined that, by the measures required in this amended regulation, such information can be obtained in a feasible manner and made accessible to the public and to emergency personnel in a way that will reduce disease, prolong health and prevent and control environmental health hazards; and

WHEREAS, it is the intent of the County Board of Commissioners to reduce required inspections when it can be shown that facilities have a history of compliance with this Regulation

NOW THEREFORE BE IT RESOLVED that this amended regulation governing the identification and disclosure of toxic, hazardous, or polluting substances is hereby adopted and established under the authority of the laws of the State of Michigan, as amended.

Article I - Scope

This Regulation shall apply to all toxic, hazardous, or polluting substances which are manufactured, used, or stored by a party within Washtenaw County.

This Regulation shall not apply to:

Article II - Definitions

As used in this Regulation, the following definitions shall apply:

Article III - Pollution Prevention Information for the Public

Section 3.1 - Reporting Requirements: Any party who manufactures, uses or stores toxic, hazardous, or polluting substance at any workplace in this County on or after the effective date of this Regulation shall compile and deliver the following documents to the Health Officer by the following deadlines: Section 3.2 : Status Sheet: The Health Officer shall make available to the public, upon request, at no cost, a standard status sheet format. A status sheet shall include, but not be limited to, the information listed below: Section 3.3 - Accessibility: The Health Officer shall keep on file a copy of all inventories and status sheets received, and make them readily available to the public, upon request, during regular business hours and at a reasonable cost for duplication; provided, however, that the plan view and information regarding the location of toxic, hazardous, or polluting materials containers shall not be available to the public.

Section 3.4 - Public Notification: Washtenaw County shall notify the public at least annually that the information required by this Regulation is available from the Washtenaw County Public Health Division and that the public has a right of access to the information.

Article IV - Pollution Prevention Information for Emergency Personnel

Article 4.1 - Records: The Washtenaw County Public Health Division shall forward to the Washtenaw County Office of Emergency Management one copy of each inventory and status sheet it receives.

Section 4.2 - Emergency Notification: Every party covered by this Regulation, in the event of an emergency, shall immediately notify the fire and police departments, the Washtenaw County Office of Emergency Management and the Health Officer. Such notification shall include the following information, to the extent known to the party:

Section 4.3 - Posting: Any workplace required to be inspected under Section 5.1 of this Regulation shall post a sign at the principal outside entrances to the workplace which would be used by emergency personnel. The sign shall conform to the specifications promulgated by the Health Officer.

Article V - Duties of the Health Officer

The Health Officer shall have jurisdiction throughout Washtenaw County, including all cities, villages, townships and charter townships, in the administration of this Regulation and any amendments hereafter adopted, unless otherwise specifically stated herein.

Section 5.1 - Inspections: The Health Officer shall conduct annual inspections, except as detailed in Section 5.2, of those workplaces within Washtenaw County during years that they may have an aggregate maximum storage inventory of not less than 56 gallons (450 pounds) of any toxic, hazardous, or polluting substances. These inspections shall be for the purpose of, but not limited to, determining:

Section 5.2 - Reduced Frequency Inspection Status: Any facility that is found to be in compliance with this Regulation at the time of the annual inspection, or within 90 days thereafter, will be placed on a schedule of reduced frequency inspections.

To maintain reduced frequency inspection status, the party must:

Reduced frequency inspections shall be conducted once every four (4) years for facilities with less than 500 gallons (4500 pounds) and once every two (2) years for facilities with more than 500 gallons (4500 pounds) of toxic, hazardous, or polluting substances.

Nothing in this section shall prohibit the Health Officer from conducting site visits as necessary to verify the accuracy and validity of reduced frequency status. If reduced frequency inspection status is found to be unwarranted, the site visit will be treated as an annual inspection.

Section 5.3 - Reinspections: The Health Officer shall conduct reinspections of those workplaces which have been found to be in violation of this Regulation. These reinspections shall be conducted as necessary to verify correction of such violations.

Section 5.4 - Storage Practices: All parties shall store all toxic, hazardous, or polluting substances that may be at their workplaces according to practices and procedures which will assuredly prevent contamination of air, groundwater and surface water and which will assuredly prevent accidental release. Parties shall so store such substances even if their storage is only short-term, pending their use or disposal of such substances or pending completion of the manufacturing process and shipment of the manufactured substance in the ordinary course of business.

The Health Officer shall develop written criteria for evaluating storage practices and procedures for conformity with these requirements. Such written criteria shall be available to the public, upon request, at no cost. The Health Officer shall review with each party that is inspected whether the party's storage practices and procedures meet these criteria.

The Health Officer, in proper cases, shall report suspected violations of state law to appropriate state agencies.

Section 5.5 - Records: The Health Officer shall also maintain the following information:

Section 5.6 Remedies and Penalties: Section 5.7 Confidentiality Protections: The Health Officer shall adopt necessary practices to protect information identified pursuant to Article VII hereof as a trade secret from improper use or dissemination beyond the purposes of this Regulation, except that trade secret information may be released when deemed necessary to properly protect health, safety, or property in an emergency.

Section 5.8 - Power to Establish Policy and Guidelines: The Health Officer is hereby granted the authority to establish policies and guidelines, not in conflict with the purpose and intent of this Regulation for the purpose of carrying out the responsibilities herein delegated to the Health Officer by law. All such policies shall be in writing and shall be kept in a policy file available for public inspection upon request.

Section 5.9 Emergency Notification: The Health Officer, upon learning of an emergency discharge of a toxic, hazardous, or polluting substance, shall notify the Washtenaw County Office of Emergency Management.

Section 5.10 Annual Report: Each year the Health Officer must report to the Board the number and nature of inspections and type of enforcement actions undertaken in the previous year.

Article VI - Falsification

It shall be unlawful for a party, or any officer, director, or employee of a party, to knowingly, or recklessly, or negligently fail to comply with the provisions of this Regulation, or to misrepresent, falsify, conceal, destroy or fail to retain information necessary to comply with this Regulation. The dissolution of a corporation shall not discharge its directors, officers or employees from liability for such conduct.

Article VII - Trade Secrets

This Regulation shall not be construed as limiting any rights, obligations, or remedies regarding trade secrets existing under applicable law, except as is necessary to achieve the objectives of this Regulation and as expressly provided below.

Section 7.1: A party may withhold the chemical name (but not the common name) of a toxic, hazardous, or polluting substance from inventories and the status sheets required by Article III provided that the party shall:

Section 7.2: Any party who wishes to avail itself of the provisions of Section 7.1, to avoid disclosing the chemical name of a substance on an inventory and/or status sheet shall deliver to the Health Officer a trade secret request sheet each time an inventory or status sheet is required to be delivered. That trade secret request sheet shall contain, for each substance the party wants treated as a trade secret, the following: Section 7.3: No officer, employee, agent or contractor of any Washtenaw County department, division, bureau, board or commission shall knowingly and intentionally disclose to anyone in any manner unless authorized by law, any trade secret information, except as is required to administer or enforce the provisions of this Regulation. Any person who violates this provision may be fined, suspended, or removed from office or employment, or subject to any other applicable proceedings and penalties for violation of trade secret protections provided for under existing law.

Section 7.4: Notwithstanding any other provision of this Regulation, the Health Officer, is authorized to disclose trade secret information when such action is necessary to properly protect health, safety or property in an emergency situation.

Section 7.5: Within sixty days of receipt of a trade secret request sheet pursuant to Section 7.2 of this Article, the Health Officer, shall consider the evidence to determine if the party has supported the claim that the specific chemical identity is a trade secret pursuant to Section 7.1 of this Article. The Health Officer shall notify said party in writing of his/her determination regarding the party's trade secret request.

Section 7.6: If the trade secret request is denied, that party is then required to comply with the full provisions of this Regulation within ten working days of receipt of the decision of the Health Officer.

Section 7.7: The Health Officer may revoke any trade secret designation upon the basis of new information showing that the original facts requested in Section 7.1 have changed; provided, however, that public disclosure of the claimed trade secret shall not be made until ten (10) calendar days after the holder of the trade secret is notified of the proposed revocation, unless the holder of the trade secret files an appeal of the revocation pursuant to Section 9.2, below, in which event public disclosure would be stayed pending the decision of the appropriate appeals board of Washtenaw County. If the appropriate appeals board of Washtenaw County upholds the proposed revocation, public disclosure shall not be made until ten (10) calendar days after receipt by the holder of the claimed trade secret of the written findings and decisions of the appropriate appeals board of Washtenaw County.

Article VIII - Fees

Section 8.1 - Reporting Fee: Each party required to report under Section 3.1 shall pay an annual reporting fee to the Health Officer with the submission of a toxic, hazardous or polluting materials status sheet. The annual reporting fee shall be based on the aggregate maximum storage inventory which must be reported on that status sheet and shall be paid by March 1 of each year.

Section 8.2 - Inspection Fee: Each party whose workplace is inspected under Section 5.1 shall pay an inspection fee to the Health Officer based on the aggregate maximum storage inventory for the calendar year in which the inspection occurs. The minimum threshold for inspection fees shall be established at 56 gallons (450 pounds).

Section 8.3 - Reinspection Fee: For each reinspection in which violations are found to persist, the reinspected party shall pay a reinspection fee to the Health Officer.

Section 8.4 - Optional Service Fees: Other fees may be assessed by the Health Officer for requested, non-mandated services, such as on-site consultations and plan reviews.

Section 8.5 - Fee Amounts: The fee amounts shall be determined by a schedule to be approved and amended as necessary by the Washtenaw County Board of Commissioners.

Article IX - Variances and Appeals

The appropriate appeals board of Washtenaw County shall hear appeals and may grant individual variances from provisions of this Regulation by a concurring vote of the majority of its members where it is determined that no substantial health hazard is likely to occur from the requested variance and unnecessary hardship might result from strict compliance with this Regulation.

Section 9.1 - Variances: A request for a variance shall be in writing and shall contain a detailed description of the variance sought. The request for a variance, together with a fee of Fifty ($50.00) Dollars, shall be filed with the Health Officer.

Section 9.2 - Appeals: A notice of appeal shall be in writing and shall specify the particular grounds on which it is based. The notice of appeal, together with a fee of One Hundred ($100.00) Dollars, shall be filed with the Health Officer.

Section 9.3 - Hearing: Opportunity for a hearing shall be given at the next scheduled meeting of the appropriate appeals board of Washtenaw County following receipt of a notice of appeal or request for a variance, unless such notice or request is received within less than fourteen (14) calendar days of the time of such a meeting, in which event a hearing shall be provided at a subsequent or special meeting of the appropriate appeals board of Washtenaw County. Notice of a hearing shall be published at least five (5) calendar days prior to the date of the hearing in a newspaper of general circulation in Washtenaw County. Notice shall also be made to the township or municipality in which the party's relevant workplace is located and to adjacent property owners as determined by the Health Officer. The appropriate appeals board of Washtenaw County shall furnish the applicant/appellant with a written report of its findings and decision within sixty (60) days of the date of such hearing.

Article X - Waiver of Rights Invalid

Any waiver of the rights or benefits of this Regulation is against public policy and is null and void.

Article XI - Severability

Section 11.1: If any provision, section, or word of this Regulation, or the enforcement thereof, is held to be invalid or unenforceable by a court of competent jurisdiction, such invalidity or unenforceability shall not affect or render invalid or unenforceable any other provision of this Regulation. To this end, each of the provisions and sections of this Regulation are severable.

Section 11.2: If this Regulation or the enforcement of this Regulation is held to be invalid for any geographical area, such a holding shall not affect the validity or enforceability of this Regulation in any other area of Washtenaw County.

Article XII - Implementation

The effective date of this Regulation is November 27, 1987.

Article XIII - Short Name

This Regulation, which was previously referred to as the "Washtenaw County Public Health Division Community Right-to-Know Regulation of 1986", may now be referred to as the "Washtenaw County Pollution Prevention Regulation of 1992".

page updated 9/13/04



This is printed from: http://www.ewashtenaw.org/government/departments/environmental_health/pollution_prevention/eh_p2reg.html
on Oct. 11, 2008 11:20 am