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June 7, 2017 Ways and Means Agenda

                                                                   AGENDA
                                                WAYS & MEANS COMMITTEE

                                                              June 7, 2017
                                                                  6:30 p.m.
                                         Administration Building - Board Room
                                                          220 N. Main Street
                                                         Ann Arbor, Michigan
                                                  http://www.ewashtenaw.org
 

To view the Supplemental Agenda, click here.

 

I. Roll Call
 
II. Citizen Participation
 
III. Commissioner Follow-up to Citizen Participation
 
IV. New Business
 
A. Community Economic Development
 
 1. Office of Community and Economic Development
 
 a. Washtenaw Urban County 2017 HUD Action Plan
 
 -Authorizing the signature of the County Administrator on the Washtenaw Urban County 2017 Action Plan
 -To the United States Department of Housing and Urban Development (HUD)
 -For the period of 7/1/17 – 6/30/18
 
 -To receive funding for the CDBG, HOME, and ESG programs by submitting an Annual Action Plan
 
 -CDBG was established to meet the following HUD goals:
­ To benefit low and moderate income persons
­ To aid in the prevention or elimination of slums or blight
­ To meet community development needs that have particular urgency
 -HOME is designed to build, buy, or rehabilitate housing for rent or homeownership by low to moderate-income individuals
 -Emergency Shelter Grants are used to increase the number and quality of housing facilities for homeless individuals and families, as well as operate the facilities and provide essential services to the homeless
 -The over-arching goals of the action plan are to increase quality, affordable homeownership and rental opportunities, improve public facilities and infrastructure, promote access to public services and resource, support homelessness prevention and rapid rehousing, and enhance economic development activities
 
 -For a total program of $ 3,319,154
­ Federal Revenue: $ 2,955,996
­ CDBG: $ 1,858,189
­ HOME: $ 931,541
­ ESG: $ 166,266
­ Local Match: $ 363,158
­ HOME: $ 196,893
­ ESG: $ 166,266
 -No additional County General Fund dollars are being requested
 
 -Total program funding from 2016/17 to 2017/18:
- CDBG: $ 0 increase in funding amount from prior year
- HOME: Increase of $ 4,990, or about .54%
- ESG: $ 0 increase in funding amount from prior year
 
 -For a total program of  $ 218,447
- Federal Revenue: $ 210,746
- Local Revenue: $ 7,701
 
 -Upon receipt of the award:
- Authorizing the Administrator to sign the Notice of Grant Award
- Amending the budget
- Authorizing the Administrator to sign delegate contracts
 
 RECOMMENDATION: Approval
 
 b. Termination of the 2014 Thompson Block Brownfield Plan, and Adoption of a new Thompson Block Redevelopment Brownfield Plan and budget, 400 N. River Street, Ypsilanti, MI

Part 1

Part 2
 
  -Terminating the 2014 Thompson Block Brownfield Plan, and Adopting a new Thompson Block Redevelopment Brownfield Plan and budget, 400 N. River Street, Ypsilanti, MI
 
  -Pursuant to the Brownfield Redevelopment Financing Act (PA 381 of 1996, as amended), the WCBRA has prepared a new Brownfield Plan for the Thompson Block, to create a 3 story mixed-use development
 -The project has been purchased by a new developer and the project’s scope has changed due to a fire
 
  -To support the redevelopment of the above mentioned parcel located at 400 N. River St. within Ypsilanti’s Downtown Development Authority (DDA) which will be redeveloped with approximately $9 million in mixed-use development, including a restaurant and 20 high-quality residential apartment units

 -To allow for the use of Tax Increment Financing to reimburse eligible activities that address contamination, site conditions, and public infrastructure in the specified area, including:
- Baseline Environmental Assessment
- Due Care
- Demolition
- Preparation of Brownfield Plan and Work Plans
- Public infrastructure improvements
- 15% Contingency
- WCBRA Administrative Fees
- Interest on unreimbursed eligible activities
- State brownfield redevelopment fund
- Deposits into the County’s Local Brownfield Revolving Fund
 -Reimbursements will total approximately $1,332,613 over the life of the plan
 
 -The site is located within the City of Ypsilanti’s Downtown Development Authority District, and the Ypsilanti DDA has agreed to forego 95% of its incremental capture to the Brownfield Authority, to be used to reimburse the developer for eligible brownfield expenses
 
 RECOMMENDATION: Approval at Board
 
 
B. Public Safety & Justice
 
 1. Sheriff
 
 a. 2016 Edward Byrne Memorial Justice Assistance Grant
 
 -Ratifying the electronic submission of the application
 -To the Federal Bureau of Justice (BJA)
 -For the period of October 1, 2015 through September 30, 2019
 
 -To continue the Washtenaw County Sheriff’s Office Community Outreach program aimed at addressing root causes, building community residents’ capacity, and developing law-enforcement strategies to keep communities safe
 -The Community Outreach Program began in 2009 with JAG funding and identifies and trains former prisoners as they reenter neighborhoods and uses them to assist in relationship building, facilitating prevention programs for youth, assistance with a community revitalization strategy, and ongoing training for WCSO deputies
 -For a total program of  $ 36,501
- Federal Revenue: $ 36,501
- County GF Match: $ 0
 
 -In FY15, the WCSO was awarded $ 33,904 in JAG funding
 
 -Indirect costs are not included in this program
 
 -Upon receipt of the award:
- Authorizing the Administrator to sign the Notice of Grant Award
- Amending the budget
- Authorizing the Administrator to sign delegate contracts
 
 RECOMMENDATION: Approval at Board
 
 
C. Land Use & Environment
 
 1. Water Resources Commissioner
 
 a. North  Lake Improvement Project
 
  -Directing Board of Public Works to undertake a Lake Improvement Project for North Lake in the Townships of Dexter and Lyndon
 
  -To control the growth and reproduction of non-native invasive weeds
  -To enhance the recreational and biological quality of the lake
 Includes yearly aquatic herbicide applications, permitting activities, water quality studies, and other tasks
 
  -For a five year lake management project
  -At an estimated cost of $305,058
  -To be reimbursed through the establishment of a special assessment district of all benefitting properties, as required under Act 185
 
   -If passed, this will be the third Lake Improvement Project at North Lake, the first starting in 2007
 
 RECOMMENDATION: Approval at Board
 
 
 b. Whitmore  Lake Improvement Project
 
  -Directing Board of Public Works to undertake a Lake Improvement Project for Whitmore Lake in the Township of Northfield, in Washtenaw County, and the Township of Green Oak, in Livingston County
 
  -To control the growth and reproduction of non-native invasive weeds
  -To enhance the recreational and biological quality of the lake
  -Includes yearly aquatic herbicide applications, permitting activities, water quality studies, and other tasks
 
  -For a five year lake management project
  -At an estimated cost of $453,101
  -To be reimbursed through the establishment of a special assessment district of all benefitting properties, as required under Act 185
 
   -If passed, this will be the fourth Lake Improvement Project at Whitmore Lake, the first starting in 2003
 
 RECOMMENDATION: Approval at Board
 
 
D. Civic Infrastructure
 
 1. Clerk / Register of Deeds
 
    a.  Help America Vote Act (HAVA) Grant & Equipment Purchase
 
 -Authorizing the submission of the HAVA grant application
 -Authorizing the acceptance of HAVA funded voting system hardware, firmware, and software
  -For the period of 3/1/17 – 4/30/18
 
  -To replace outdated voting equipment and to improve polling access for County voters and voters with disabilities
 
  -This Grant Agreement is the mechanism by which Counties, Cities, and Townships apply to the State of Michigan to receive Federal HAVA and State-appropriated funded voting systems, including optical scan tabulators, accessible voting devices and Election Management System (EMS) software, pursuant to the Federal Help America Vote Act (HAVA) of 2002

  -Upon receipt of the funds, the state will disperse payment to the vendor of choice
 
  -Equipment will be delivered and tested beginning in August, 2017 and will be first used during elections held on November 7, 2017.

  -Implementation and additional necessary components will be funded through the Clerk/Register’s Office Special Revenue fund with any excess funding provided by the Office of Infrastructure Management Technology Fund that exists within the current budgeted allocation
 
  -For a total value of approximately $ 161,688
- Federal Revenue: $ 161,688
- County GF Match: $ 0
 
  -Upon receipt of the award:
- Authorizing the Administrator to sign the Notice of Grant Award Authorizing the Administrator to sign delegate contracts
 
 RECOMMENDATION: Approval at Board
 
 
E. County Administration
 
    a.  Platt Road Proposals – Next Steps
 
  -It is requested that the Board of Commissioners authorize the recommended next steps regarding the Platt Road proposals including interviews in moving towards the selection of a development partner
 
  -During the summer of 2016, an RFP was established and issued for a period of 90-days, with a closing date of December 1, 2016.  Six proposals were received as part of the RFP process
  -In order to move the process forward, the following actions are recommended for consideration:
- Selection of the three recommended proposals to advance for interviews during a special meeting to be held prior to August 31, 2017; and
- Delegation of responsibility to staff to develop with Commissioner input, a fair and transparent interview process for the selected developers
 
  -Though the field of proposals will be narrowed for the interview process, no bidder will be officially eliminated by County Purchasing until an award has been made as pursuant to County policies
 -The process undertaken to make a selection should continue to be consistent with standard purchasing policies insofar as the process needs to structured and fair to all bidders, with formal communication from the County to bidders occurring through the Purchasing Department
 
 RECOMMENDATION: Approval at board
 
 
V. Report of the Administrator
 
 1. Financial State of the County
a. Executive Summary
b. Presentation
c. 2017-2020 General Fund Major Assumptions
 
 2. Eye on the Future – Anticipated 2018-2020 Impacts
 
VI. Report of the Chair of Ways and Means
 
VII. Report of the Chair of the Board
 
VIII. Items for Current/Future Discussion
 
IX. Pending
 
X. Adjournment
 
Next Ways & Means Meeting
July 12, 2017
Board Room
220 N. Main Street
Ann Arbor
6:30 p.m.

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