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September 7, 2016 Ways and Means Agenda

                                                             AGENDA
                                           WAYS & MEANS COMMITTEE
                                                    September 7, 2016
                                                              6:30 p.m.
                                    Administration Building - Board Room
                                                     220 N. Main Street
                                                    Ann Arbor, Michigan
                                            http://www.ewashtenaw.org
 

I. Roll Call
 
II. Citizen Participation
 
III. Commissioner Follow-up to Citizen Participation
 
IV. New Business
 
A. Health
 
 1. Public Health
 
 a. 2016/17 Comprehensive Planning, Budgeting and Contracting Agreement, 2016/17 Budget, and Position Eliminations, Creation, and Reclassifications
 
   -Authorizing the signature of the County Administrator
   -To the Michigan Department of Community Health
   -For the period of October 1, 2016 through September 30, 2017
 
   -Approving the 2016/17 Budget in the amount of $13,353,230
   -Includes the following revenues:
- Licenses & Permits - $1,841,616
- State Revenue - $3,907,879
- Local Revenue - $511,900
- Fees & Services - $2,083,808
- Other Revenue & Reimbursement - $495,190
- In-Kind Contributions - $69,876
- Transfers In - $4,442,961
 Includes increased revenues due to changes in the Environmental Health fee schedule and the Medical Examiner fee schedule
 
  Eliminate the following 1.0 FTE:
- 1.0 FTE Biologics Clerk
Group 12, Grade 13
Salary Range: $30,438 - $37,256
  Create the following 3.0 FTE:
- 1.0 FTE Biologics Clerk
Group 12, Grade 15
Salary Range: $32,459 - $39,983
- 1.0 FTE Application Specialist
Group 11 Grade 32
Salary Range: $60,043 - $80,454
- .50 FTE Health Educator I/II
Group 11, Grade 20/22
Salary Range: $19,297 - $26,968
- .50 FTE Registered Dietitian I/II
Group 11 Grade 20/22
Salary Range: $19,297 - $26,968
 
  For a net increase of 2.0 FTE
 No layoffs will occur due to these changes
 
 RECOMMENDATION: Approval
 
 2. Community Mental Health
 
 a. 2016/17 CMH Budget
 
 -Approving the budget
 -For the period of October 1, 2016, through September 30, 2017

 -Authorizing the County Administrator to approve the Service Agreement with Washtenaw Community Health Organization (WCCMH) and the Community Mental Health Partnership of Southeast Michigan (CMHPSM) and Michigan Department of Health and Human Services (MDHHS)
 
 -For the provision of community mental health services to Washtenaw County residents with developmental disabilities, serious mental illness, co-occurring serious mental illness/substance abuse conditions, and children with serious emotional disturbances
 
 -Approves the budget in the amount of $76,305,371
 Includes the following revenues:
- Federal Revenue – $147,340
- State Revenue - $72,545,830
- Local Revenue - $238,474
- Fees & Services Revenue - $492,894
- Other Revenue & Reimbursement – $1,187,561
- General Fund - $1,693,272
 
-The County satisfies the required mental health support requirement via an annual appropriation to the regional CMHSP. These funds are used to locally match state and federal funding sources.
 County General Fund support in this manner totals $1,693,272
 These funds will be directed to the County’s designated CMHSP as of October 1, 2016
 
 RECOMMENDATION: Approval
 
 b. Living Wage Ordinance Exemption
 
 -Granting a conditional exemption to the County’s Living Wage Ordinance to mental health supportive service contracts for up to one year
 
 -To avoid economic harm to the caused by the inability for providers to comply with the ordinance
 -To  develop financial strategies that will enable service providers to come into compliance with the LWO as quickly as possible
 
 -Due to mental health funding primarily consisting of Medicaid dollars, the reimbursement rate do not enable service providers to pay all of their employees the living wage established by the ordinance
 In return for this exemption, service providing organizations commit to
-  working with a County-funded consultant, approved by the Labor-Management Partnership (LMP), to develop plans for moving to full compliance with the LWO as quickly as possible, and
-  to making significant progress towards the implementation of this plan by 9/30/17
 
 RECOMMENDATION: Approval
 
 
B. Public Safety and Justice
 
 1. Prosecuting Attorney
 
 a. 2016 – 2021 Prosecuting Attorney Cooperative Reimbursement Program Application
 
 -Ratifying the electronic submission of the grant application
 -To the Michigan Department of Human Services
 -For the period of October 1, 2016 through September 20, 2021
 
 -To provide partial cost reimbursement for Prosecuting Attorney expenses as they relate to prosecuting and/or nonpayment of child support cases; and establishing paternity
 
 -For a total program of $3,549,628
- Federal Revenue: $2,342,755
- County Match: $1,206,874
 For a budget of $642,825 in 2017, including a general fund appropriation of $218,561
 For a budget of $674,415 in 2018, including a general fund appropriation of $229,
 For a net budget of $708,133 in 2019, including a general fund appropriation of $240,765
 For a budget of $743,537 in 2020, including a general fund appropriation of $252,803
 For a budget of $780,718 in 2021, including a general fund appropriation of $265,444
 
 Indirect costs of $60,136 are included in 2017
 Indirect costs of $63,091 are included in 2018
 Indirect costs of $66,245 are included in 2019
 Indirect costs of $69,557 are included in 2020
 Indirect costs of $73,035 are included in 2021
 
 -This application will provide the basis for reimbursement for actual costs incurred to the County for the operation of this program.
 -The annual budget for the Prosecuting Attorney Cooperative Reimbursement Program will be in line with this application, and will be developed as a part of the annual budget process.
 
 RECOMMENDATION: Approval
 
 2. Trial Court – Friend of the Court
 
 a. 2016 – 2021 Friend of the Court Cooperative Reimbursement Program Application
 
 -Ratifying the electronic submission of the grant application
 -To the Michigan Department of Human Services
 -For the period of October 1, 2016 through September 20, 2021
 
  To provide partial cost reimbursement for Friend of the Court expenses as they relate to establishing, collecting, and enforcing child support obligations
 
  For a total program of $31,935,667
- Federal Revenue: $22,276,550
- County Match: $9,659,177
 For a budget of $5,799,550 in 2017, including a general fund appropriation of $1,725,845
 For a budget of $6,068,529 in 2018, including a general fund appropriation of $1,824,098
 For a budget of  $6,371,955 in 2019, including a general fund appropriation of $1,927,263
 For a budget of  $6,690,553 in 2020, including a general fund appropriation of $2,035,586
 For a budget of  $7,025,080 in 2021, including a general fund appropriation of $2,146,325
 
 Indirect costs of $678,935 are included in 2017
 Indirect costs of $704,982 are included in 2018
 Indirect costs of $729,995 are included in 2019
 Indirect costs of $748,849 are included in 2020
 Indirect costs of $765,954 are included in 2021
 
 -This application will provide the basis for reimbursement for actual costs incurred to the County for the operation of this program.
 -The annual budget for the Friend of the Court will be in line with this application, and will be developed as a part of the annual budget process.
 
 RECOMMENDATION: Approval
 
 3. Trial Court, Children’s Services, & Department of Health and Human Services
 
 a. 2016/17 Child Care Fund Annual Plan and Budget
 
  -Authorizing the signature of the Chair of the Board on the 2016/17 budget summary form
  -To the Michigan Department of Health and Human Services, Office of Federal Compliance, Child Care Fund Monitoring Unit
  -For the period of October 1, 2016, through September 30, 2017
 
  -To provide 50% reimbursement for eligible expenses, including funding for programs that serve neglected, abused, and delinquent youth
 -For expenses that are made locally and submitted to the state for reimbursement on a monthly basis
 -For approximately 50% reimbursement on estimated expenditures of $10,602,980,  for State funding of $5,301,490, not inclusive of DHHS indirect charges
-General Fund appropriation totals $5,344,074, for FY 2016/17 as compared to $5,113,278 in previous fiscal year
 
    -Indirect costs of $1,104,905 are included above, $797,219 of which are eligible for 50% reimbursement
 
    -The 2017 budget reaffirmation shall recommend a budget in alignment with Child Care Fund anticipated expenditures
 
 RECOMMENDATION: Approval
 
 
C. Support Services
 
 1. Risk Management
 
 a. Insurance Renewals
 
   -Accepting quotes for insurance coverage
   -For the period of October 1, 2016 to October 1, 2017
   -In the amount of $ 1,044,795
 
   -To provide coverage for (1) property and boiler and machinery, (2) general liability, law enforcement liability, public officials liability, and auto liability, (3) crime, (4) fiduciary liability, (5) lawyers professional, (6) judicial liability, and (7) medical professional
  -All costs will be included in the 2016-17 Reaffirmed Budget  
 
    -Last year’s insurance costs were $1,035,143
-There were no changes in coverage from last year to this year
 
    -Selects Arthur J. Gallagher Insurance Agency as the Insurance Agency for the County
-Approving the following insurance carriers: Chubb Insurance Company, Genesis Insurance Company, Liberty Surplus Insurance Company, Great American Insurance Company, Underwriters at Lloyd’s, London, Hudson Insurance Company, Travelers
 
 RECOMMENDATION: Approval
 
 2. Board of Commissioners
 
 a. Regional Transit Authority
 
  A resolution in support of the master plan and millage request of the Regional Transit Authority of Southeast Michigan
 
 RECOMMENDATION: Approval
 
 
V. Report of the Administrator
 
VI. Report of the Chair of Ways and Means
 
VII. Report of the Chair of the Board
 
VIII. Items for Current/Future Discussion
 
IX. Pending
 
X. Adjournment
 
 Next Ways & Means Meeting
September 21, 2016
Board Room
220 N. Main Street
Ann Arbor
6:30 p.m.

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