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October 7, 2015 Ways and Means Agenda

                                                                 AGENDA
                                              WAYS & MEANS COMMITTEE
                                                           October 7, 2015
                                                                 6:30 p.m.
                                        Administration Building - Board Room
                                                          220 N. Main Street
                                                         Ann Arbor, Michigan
                                                  http://www.ewashtenaw.org
 
To view Supplemental Agenda, click here.

I. Roll Call
 
II. Citizen Participation
 
III. Commissioner Follow-up to Citizen Participation
 
IV. New Business
 
A. Land Use & Environment
 
 1. Office of the Water Resources Commissioner
 
 a. Upper Stony Creek Planning Project Grant Application
 
    -Ratifying the signature of the County Administrator on the application
 To the Michigan Department of Environmental Quality
 For the period of January 1, 2016, through December 31, 2017
 
    -To inventory phosphorus pollution sources emanating from the Washtenaw County lands within Stony Creek
-To develop a plan to achieve a phosphorus pollution reduction target for both agricultural and urban sources
-To create 0.5 FTE position contingent on grant funding
 
    -For a total program of $127,372
- Federal Revenue: $99,863
- In-Kind Match: $27,509 
 
    -No additional general fund contribution is being requested
 
    -Indirect costs in the amount of $10,615 are eligible for reimbursement under this grant
 
 RECOMMENDATION: Approval
 
 
B. Public Safety and Justice
 
 1. Sheriff – Emergency Management
 
 a. Emergency Management Performance Grant
 
    -Ratifying the signature of the Chair of the Board on the Work Agreement
-Ratifying the signature of the County Administrator on the Budget Agreement
-To the Michigan State Police and Homeland Security Division
-For the period of October 1, 2015 – September 30, 2016
 
    -For pass-through funds from the Department of Homeland Security to support County Emergency Management operations
 
    -In an amount up to $ 79,523 or 50% of eligible expenditures
- State Revenue: $ 79,523
- County Revenue: $0
 
    -Eligible expenses are the salary and fringes of the Emergency Management Director
-Revenue is included in the 2016 Budget
-For FY 2015, Emergency Management was awarded $ 59,644 which is about 37% of eligible expenses
 
    -Indirect costs are not included in this grant
 
    -Upon receipt of the award:
- Authorizing the Administrator to sign the Notice of Grant Award
- Authorizing the Administrator to sign delegate contracts
 
 RECOMMENDATION: Approval
 
 
C. Economic Development
 
 1. Office of Community and Economic Development
 
 a. Agricultural and Economic Development Millage
 
    -Approving an Agricultural and Economic Development millage
Of 0.0920 mills to be levied in December, 2015 
 For use during calendar year 2016
 Revising the Act 88 Policy
 
    -To promote economic activity in the county through advertising agricultural and industrial advantages, exhibiting products and industries, encouraging immigration and increased trade and advertising for tourists
-To be distributed according  to the Revenue – Act 88 Tax Policy as follows:
- Subject to Board of Commissioners approval, sixty percent (60%) to outside agencies via an annual and multi-year grant process
- By the Act 88 Advisory Committee, an amount not to exceed ten percent (10%) as discretionary matching and sponsorship funds
-An amount not to exceed thirty percent (30%) shall be appropriated to the Office of Community and Economic Development for the purposes of administering Act 88 and activities related to the purposes of the act
 
    -The proposed millage would generate $1,383,750 in 2016 an increase of $361,474, or 35.60%, over the amount raised in 2015
 -This assessment equates to $9.20 per $100,000 of taxable value
 
 RECOMMENDATION: Approval at Board
 
 b. 2016 Act 88 Funding Allocations 
 
    -Approving 2016 Allocation of Act 88 Funds
 Approving the 2016 Act 88 Request for Proposal projects as recommended by the Act 88 Advisory Committee
 
    -Allocating funds raised through a 2015 Act 88 levy in compliance with the proportional allocation established by Resolution No. 13-0193:
- 60% to outside agencies via an annual and multi-year grant process
- Up to 10% via the Act 88 Advisory Committee as discretionary matching and sponsorship funds
- Up to 30% to the Office of Community and Economic Development
 
    -Of the 60% allocated to outside agencies, criteria was established by Board Resolution No.15-0106 to further the purpose of Act 88 with two priority areas:
- Food System Economic Development
- Economically Challenged Communities
 
    -The Act 88 Committee recommends allocation of 2016 Act 88 Revenues as follows, pending Board of Commissioner approval to levy an Act 88 millage at 0.092 mil
 $830,250, or 60%, for five proposals:
- $500,000 to Ann Arbor SPARK for baseline economic development activities, job and wealth creation in 48197/8, international services, and a virtual business advisor
- $165,250 to MSU Extension for Product Center educators, 4-H program coordinator, and broker/ aggregator program instructor
- $15,000 to Washtenaw Farm Council to support the 4-H youth show
- $70,000 to The Arts Alliance for a feasibility study and business plan to create and operate a ‘Creative Cooperative’ in the eastern county
- $80,000 to Growing Hope for local food sourcing, advertising, and navigation services for food entrepreneurs
-$138,375, or 10%, to be directly distributed by the Act 88 Advisory Committee as discretionary matching and sponsorship funds
-$415,125, or 30%, to OCED to conduct Act 88 activities
 
    -The Act 88 Committee also recommends multi-year funding for portions of the above proposals; pending annual approval each year of an Act 88 Millage
-$605,150 in each 2017 and 2018, for four proposals
- $450,000 to Ann Arbor SPARK
- $105,150 to MSU Extension
- $15,000 to Washtenaw Farm Council
- $35,000 to Growing Hope
 
 RECOMMENDATION: Approval at Board
 
 
D. Health
 
 1. Community Mental Health
 
 a. 2015/16 Community Mental Health Agency Budget Adjustment
 
    -Approving the budget adjustment
 For the period of October 1, 2015, through September 30, 2016
 Authorizing the County Administrator to approve the Medicaid Subcontracting Agreement with the Community  Mental Health Partnership of Southeast Michigan
 
    -To adjust the previously adopted 2015/16 Community Support and Treatment Services budget to reflect the addition of Community Mental Health Service Program responsibilities
   -For the provision of services to eligible Washtenaw County residents with developmental disabilities, serious mental illness, co-occurring serious mental illness and substance abuse conditions, and to children with serious emotional disturbances
 
    -Approves the budget in the amount of $74,339,997
 Includes the following Revenues:
- Medicaid Subcontracting Agreement - $64,704,549
- Other State Revenues - $5,160,288
- General Fund - $1,693,272
   -There are no new General Fund revenues included in this budget, all have been approved through prior board action
 
 RECOMMENDATION: Approval
 
 
E. Board of Commissioners
 
 a. Washtenaw County Convention and Visitors Bureau
 
    -Adopting a process and parameters for contracting with a single convention and visitors Bureau for destination marketing services funded by accommodations tax revenue
 
    -Amending the Washtenaw County Government Economic Development Policy including the purpose, duties, and members
-Amending the Accommodations Ordinance by transferring oversight of the ordinance to the Economic Development Coordination Committee and requiring Board of Commissioner approval of contracting agencies
-Authorizing the Administrator to negotiate and sign a memorandum of understanding with the Ann Arbor Area Convention and Visitors Bureau
-Authorizing the Administrator to negotiate and sign a ten year agreement with the single convention and visitors bureau, subject to receipt of the memorandum of understanding and Board approval
-Requiring the creation of a budget for fiscal year 2016 explaining the use of accommodations tax revenues, including:
- County operations to support the administration of the ordinance
- Funds necessary to transition to a single CVB
- A detailed operating budget of the single CVB
 
 
 RECOMMENDATION: Approval at Board
 
 
V. Report of the Administrator
 
VI. Report of the Chair of Ways & Means
 
VII. Report of the Chair of the Board
 
VIII. Items for Current/Future Discussion
 
IX. Pending
 
X. Adjournment
 
Next Ways & Means Meeting
October 21, 2015
Board Room
220 N. Main Street
Ann Arbor
6:30 p.m.

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