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September 2, 2015 Ways and Means Agenda

                                                                     AGENDA
                                                 WAYS & MEANS COMMITTEE
                                                           September 2, 2015
                                                                     6:30 p.m.
                                         Administration Building - Board Room
                                                            220 N. Main Street
                                                           Ann Arbor, Michigan
                                                    http://www.ewashtenaw.org
 

To view the Supplemental Agenda, click here.


I. Roll Call
 
II. Citizen Participation
 
III. Commissioner Follow-up to Citizen Participation
 
IV. New Business
 
A. Support Services
 
 1. Risk Management
 
 a. Insurance Renewals
 
 -Accepting quotes for insurance coverage
 For the period of October 1, 2015 through September 30, 2016
 In the amount of $ 1,035,143
 
 -To provide coverage for (1) property and boiler and machinery, (2) general liability, law enforcement liability, public officials liability, and auto liability, (3) crime, (4) fiduciary liability, (5) lawyers professional, (6) judicial liability, and (7) medical professional
 All costs will be included in the 2016-17 Reaffirmed Budget
 
 -Last year’s insurance costs were $1,031,640
 Changes to insurance include an increase in property coverage Total Insurable Values of $ 2,752,890 and an increase in the crime insurance deductible from $10,000 to $25,000
 
 -Selects Arthur J. Gallagher Insurance Agency as the Insurance Agency for the County
 -Approving the following insurance carriers: Chubb Insurance Company, Genesis Insurance Company, Liberty Surplus Insurance Company, Great American Insurance Company, Underwriters at Lloyd’s, London, Hudson Insurance Company, Travelers
 
 RECOMMENDATION: Approval
 
 
B. Public Safety & Justice
 
 1. Trial Court & Department of Human Services
 
 a. 2015/16 Child Care Fund Annual Plan and Budget
 
 -Authorizing the signature of the Chair of the Board on the 2015/16 budget summary form
 -To the Michigan Department of Health and Human Services, Office of Federal Compliance, Child Care Fund Monitoring Unit
 -For the period of October 1, 2015, through September 30, 2016
 
 -To provide 50% reimbursement for eligible expenses, including funding for programs that serve neglected, abused, and delinquent youth
 -For expenses that are made locally and submitted to the state for reimbursement on a monthly basis
 -For approximately 50% reimbursement on estimated expenditures of $10,248,776 for State funding of $5,106,513, not inclusive of DHHS indirect charges
-General Fund appropriation totals $5,142,263 for FY 2015/16 as compared to $5,057,390 in previous fiscal year
 
 -Indirect costs of $1,049,039 are included above, $764,108 of which are eligible for 50% reimbursement
 
 -2016 budget reaffirmation to recommend a budget in alignment with Child Care Fund anticipated expenditures
 
 RECOMMENDATION: Approval
 
 2. Trial Court – Friend of the Court
 
 a. 2016 Amendment to the 2013-15 Cooperative Reimbursement Contract
 
    -Ratifying the electronic submission of the grant budget
 To the Michigan Department of Human Services
 For the period of October 1, 2015 through September 30, 2016
 
    -To provide services to residents who are seeking to establish paternity and/or child support orders
-To collect, distribute and enforce court ordered child support obligations, which in turn contribute to the well-being of children under the jurisdiction of the Washtenaw County Trial Court
 
    -For a total program of $ 5,504,334
   - Federal Revenue: $ 3,632,860
   - County Match and Program Revenues: $ 1,871,474
 
    -This is a reduction of GF appropriation from the 2014/15 contract of $191,681, in alignment with the 2016 budget

-Indirect costs of $598,911 are included in 2015/16
 
  Upon receipt of the award:
- Authorizing the Chair of the Board to sign the Notice of Grant Award
- Amending the budget
- Authorizing the Chair of the Board to sign delegate contracts
- Authorizing the Chair of the Board to sign all continued funding awards with the same agreement number
 
 RECOMMENDATION: Approval
 
 3. Prosecuting Attorney
 
 a. 2016 Amendment to the 2013-15 Cooperative Reimbursement Contract
 
    -Ratifying the electronic submission of the grant budget
 To the Michigan Department of Human Services
 For the period of October 1, 2015 through September 30, 2016
 
    -To provide partial cost reimbursement for Prosecuting Attorney expenses are they relate to prosecuting and/or nonpayment of child support cases and establishing paternity for an additional year
 
 -For a total program of  $ 521,645
    - Federal Revenue: $ 344,286
    - County GF Match: $ 177,359
 
     -This is a reduction of GF appropriation from the 2014/15 contract of $23,160, in alignment with the 2016 budget

 -Indirect costs of $47,435 are included in 2015/16
 
  Upon receipt of the award:
- Authorizing the Chair of the Board to sign the Notice of Grant Award
- Amending the budget
- Authorizing the Chair of the Board to sign delegate contracts
- Authorizing the Chair of the Board to sign all continued funding awards with the same agreement number
 
 RECOMMENDATION: Approval
 
 
C. Health
 
 1. Public Health
 
 a. 2015/16 Comprehensive Planning, Budgeting and Contracting Agreement, 2015/16 Budget, and Position Eliminations, Creation, and Reclassifications
 
    -Authorizing the signature of the County Administrator
 To the Michigan Department of Community Health
 For the period of October 1, 2015 through September 30, 2016
 
    -Approving the 2015/16 Budget in the amount of $12,017,164
 Includes the following revenues:
- General Fund Appropriation – $4,489,488
- Licenses & Permits - $1,796,019
- State Revenue - $3,307,859
- Local Revenue - $486,249
- Fees & Services - $1,388,973
- Planned Use of Fund Balance – $244,605
- Other Revenue & Reimbursement - $186,221
- In-Kind Contributions - $106,750
- Transfers In - $11,00
 -Includes increased revenues due to changes in the Environmental Health fee schedule and the Medical Examiner fee schedule
 
 -Eliminating the following 4.0 FTE:
- 1.0 FTE Service Coordinator
Group 11, Grade 25
Salary Range: $45,502 - $59,444
- 1.0 FTE Hearing/ Vision Tech Lead
Group 12, Grade 18
Salary Range: $35,237 - $43,807
- 1.0 FTE Nurse Coordinator
Group 18, Grade 27
Salary Range: $51,829 - $67,414
- 1.0 FTE Senior Management Analyst
Group 32, Grade 30
Salary Range: $50,102 - $71,311
 
 -Create the following 3.0 FTE:
- 1.0 FTE Hearing /Vision Tech Lead
Group 12, Grade 18/19
Salary Range: $35,237- $45,502
- 1.0 FTE Public Health Nurse
Group 18, Grade 22/ 23/ 24
Salary Range: $41,194 - $56,902
- 1.0 FTE Performance Improvement Manager
Group 32, Grade 31
Salary Range: $54,269 - $80,332
 
 -For a net decrease of 1.0 FTE
 -No layoffs will occur due to these changes
 
 RECOMMENDATION: Approval
 
 
 2. Community Support and Treatment Services
 
 a. Living Wage Ordinance Exemption
 
 -Granting a complete exemption to the County’s Living Wage Ordinance to mental health supportive service contracts
 
 -To avoid extreme economic harm to the caused by compliance with this ordinance 
 
 -Based upon 2014-15 actual paid claims data, cost incurred to the general fund if these contracts are not exempt from the living wage ordinance is approximately $7 million.
 
 RECOMMENDATION: Approval
 
 b. 2015/16 CSTS Budget
 
    -Approving the budget
 For the period of October 1, 2015, through September 30, 2016
 Authorizing the County Administrator to approve the Service Agreement with Washtenaw Community Health Organization
 
 -For the provision of community mental health services to Washtenaw County residents with developmental disabilities, serious mental illness, co-occurring serious mental illness/substance abuse conditions, and children with serious emotional disturbances
 
    -Approves the budget in the amount of $30,003,579
 Includes the following revenues:
- WCHO Revenue – $26,896,672
- Grant Revenue - $1,450,039
- Service Billings, Transfers,  and Other Revenue - $1,244,830
- Sheriff Office Contract – $246,846
- General Fund - $165,192
 
     -The County satisfies the required mental health support requirement via an annual appropriation to the regional CMHSP, which has been WCHO. These funds are used to locally match state and federal funding sources.
 -County General Fund support in this manner totals $1,614,030, including:
- $1,128,000 in current structural matching funds,
- $400,000 in new structural matching funds
- $86,030 in non-structural support
 These funds will be directed to the County’s designated CMHSP as of October 1, 2015,
 
 -Eliminate the following 23.0 FTE:
- 1.0 FTE Fiscal Assistant I/II
Group 12, Grade 13
Salary Range: $29,841- $36,526
- 5.0 FTE Customer Resource Specialist I/II
Group 12, Grade 14/ 15
Salary Range: $30,820 - $39,200
- 1.0 FTE Peer Support Specialist I/II
Group 11, Grade 15
Salary Range: $31,823 - $39,200
- 4.0 FTE Client Services Manager
Group 11, Grade 19
Salary Range: $36,542 - $45,502
- 2.0 FTE Supports Coordinate I/ II - DD
Group 11, Grade 19/ 21
Salary Range: $36,542 - $50,945
- 2.0 FTE Mental Health Professional
Group 11, Grade 21
Salary Range: $39,200 - $50,945
- 1.0 FTE Nurse Case Manager
Group 11, Grade 23
Salary Range: $42,184 - $54,932
- 1.0 FTE Service Coordinator
Group 11, Grade 25
Salary Range: $45,502 - $59,444
- 1.0 FTE Senior Management Analyst
Group 32, Grade 30
Salary Range: $50,102 - $71,311

- 1.0 FTE CSTS Sr. Clinical Svcs. Analyst
Group 32, Grade 31
Salary Range: $54,269 - $80,332
- 3.0 FTE CSTS Office Supervisor
Group 10, Grade 76
Salary Range: $46,433 - $62,070
- 1.0 FTE WCHO Sr. Management Analyst
Group 32, Grade 30
Salary Range: $50,102 - $71,311
 
 -Placing the following 25.0 FTE on Hold Vacant:
- 2.0 FTE Customer Resource Specialist I/II
Group 12, Grade 14/15
Salary Range: $30,820 - $39,20
- 1.0 FTE Accountant I/II/III
Group 11, Grade 19/ 21/ 23
Salary Range: $36,542 - $54,932
- 8.0 FTE Client Service Manager
Group 11, Grade 19
Salary Range: $36,542 - $45,502
- 1.0 FTE Supports Coordinator I/II - DD
Group 11, Grade 19/21
Salary Range: $36,542 - $50,945
- 1.0 FTE Contract Analyst
Group 11, Grade 20
Salary Range:$37,839 - $49,035
- 1.0 FTE Crisis Service Professional
Group 11, Grade 21
Salary Range: $39,200 - $50,945
- 1.0 FTE Program Integrity/ Quality Director
Group 32, Grade 33
Salary Range:$66,867 - $102,543
- 1.0 FTE Sr. Management Analyst II
Group 32, Grade 30
Salary Range: $50,102 - $71,311
- 2.0 FTE Sr. Management Analyst
Group 32, Grade 30
Salary Range: $50,102 - $71,311
- 3.0 FTE Management Analyst I/II
Group 32, Grade 27/28
Salary Range:$37,188 - $52,928
- 1.0 FTE Mental Health Nurse
Group 11, Grade 23
Salary Range: $42,184 - $54,932
- 2.0 FTE Mental Health Professional
Group 11, Grade 21
Salary Range: $39,200 - $50,945
- 1.0 FTE Service Coordinator - 80
Group 11, Grade 21
Salary Range: $41,823 - $54,344
 
 RECOMMENDATION: Approval
 
 
D. Civic Infrastructure
 
 1. Clerk/ Register of Deeds
 
 a. P.A. 283 Millage 
 
    -Approving a tax of 0.5 mills
 Using the authority provided by Public Act 283 of 1909
 To keep public roads, streets, paths, bridges and culverts already built in reasonable repair, and in condition reasonably safe and fit for public travel in the county’s cities, villages, and townships
 
    -A levy of 0.5 mills would generate approximately $7,523,896
 Millage would be levied in December 2015 for use in 2016 on projects already identified by the Washtenaw County Road Commission
-If approved, the levy would cost a homeowner $50 for every $100,000 of the home’s taxable value
 
 RECOMMENDATION: Approval
 
 
E. Economic Development
 
 1. Office of Community and Economic Development
 
 a. Agricultural and Economic Development Millage
 
    -Approving an Agricultural and Economic Development millage
 Of 0.0920 mills to be levied in December, 2015 
 For use during calendar year 2016
 
    -To promote economic activity in the county through advertising agricultural and industrial advantages, exhibiting products and industries, encouraging immigration and increased trade and advertising for tourists
-To be distributed according  to the Revenue – Act 88 Tax Policy as follows:
- Subject to Board of Commissioners approval, sixty percent (60%) to outside agencies via an annual and multi-year grant process
- By the Act 88 Advisory Committee, an amount not to exceed ten percent (10%) as discretionary matching and sponsorship funds
-An amount not to exceed thirty percent (30%) shall be appropriated to the Office of Community and Economic Development for the purposes of administering Act 88 and activities related to the purposes of the act
 
   -The proposed millage would generate $1,383,750 in 2016 an increase of $361,474, or 35.60%, over the amount raised in 2015
   -This assessment equates to $9.20 per $100,000 of taxable value
 
 RECOMMENDATION: Approval
 
 b. 2016 Act 88 Funding Allocations 
 

-Approving 2016 Allocation of Act 88 Funds
-Approving the 2016 Act 88 Request for Proposal projects as recommended by the Act 88 Advisory Committee
 
-Allocating funds raised through a 2015 Act 88 levy in compliance with the proportional allocation established by Resolution No. 13-0193:
- 60% to outside agencies via an annual and multi-year grant process
- Up to 10% via the Act 88 Advisory Committee as discretionary matching and sponsorship funds
- Up to 30% to the Office of Community and Economic Development
 
-Of the 60% allocated to outside agencies, criteria was established by Board Resolution No.15-0106 to further the purpose of Act 88 with two priority areas:
- Food System Economic Development
- Economically Challenged Communities
 
-The Act 88 Committee recommends allocation of 2016 Act 88 Revenues as follows, pending Board of Commissioner approval to levy an Act 88 millage at 0.092 mil
 $830,250, or 60%, for five proposals:
- $500,000 to Ann Arbor SPARK for baseline economic development activities, job and wealth creation in 48197/8, international services, and a virtual business advisor
- $165,250 to MSU Extension for Product Center educators, 4-H program coordinator, and broker/ aggregator program instructor
- $15,000 to Washtenaw Farm Council to support the 4-H youth show
- $70,000 to The Arts Alliance for a feasibility study and business plan to create and operate a ‘Creative Cooperative’ in the eastern county
- $80,000 to Growing Hope for local food sourcing, advertising, and navigation services for food entrepreneurs
 $138,375, or 10%, to be directly distributed by the Act 88 Advisory Committee as discretionary matching and sponsorship funds
 $415,125, or 30%, to OCED to conduct Act 88 activities
 

-The Act 88 Committee also recommends multi-year funding for portions of the above proposals; pending annual approval each year of an Act 88 Millage
 $605,150 in each 2017 and 2018, for four proposals
- $450,000 to Ann Arbor SPARK
- $105,150 to MSU Extension
- $15,000 to Washtenaw Farm Council
- $35,000 to Growing Hope
 
 RECOMMENDATION: Approval
 
V. Report of the Administrator
 
VI. Report of the Chair of Ways & Means
 
VII. Report of the Chair of the Board
 
VIII. Items for Current/Future Discussion
 
IX. Pending
 
X. Adjournment
 
Next Ways & Means Meeting
September 16, 2015
Board Room
220 N. Main Street
Ann Arbor
6:30 p.m.

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