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May 20, 2015 Ways and Means Agenda

                                                    WAYS & MEANS COMMITTEE
                                                                  May 20, 2015
                                                                       6:30 p.m.
                                            Administration Building - Board Room
                                                              220 N. Main Street
                                                             Ann Arbor, Michigan

I. Roll Call
II. Citizen Participation
III. Commissioner Follow-up to Citizen Participation
IV. New Business
A. Board of Commissioners
 1. Board of Commissioners
 a.  County Governance Structure
  -Transitioning the form of County government from a general law county to an optional unified form of county government
  -Conditioned upon voter approval  of the change
B.  Economic Development
 1. Office of Community and Economic Development
 a. Act 88 Advisory Committee Project Recommendations
  -Approving funding allocations for 2015 Act 88 local economy projects as recommended by the Act 88 Advisory Committee as identified through the RFP Process
 -Authorizing the Office of Community and Economic Development to execute contracts pursuant to these projects
  -The Act 88 Advisory Committee was established with resolution No. 13-0193 to annually review applications, recommend funding, and evaluate recipients for revenue generated through the Act 88 millage
 -Per the Act 88 Policy, sixty percent (60%) of funds raised shall be distributed to outside agencies via  an annual and multi-year grant process; of the $1,022,277 raised for 2015, $613,367 is allocated for this purpose
 -Of these funds, resolution No. 14-0213 allocated $206,000 to four outside agencies, and required that a Request for Proposal process be developed to allocate the remaining $407,367 for the following products, services, and research:
- Accelerating Community Capital
- Increase purchasing of local products and services
- Increasing the growth of local companies
- A 2015 priority focus of local food system growth and job and wealth creation in the 48197 and 48198 zip codes
  -The committee recommends awarding up to $406,961in funding for six projects:
- $21,390 to the Ecology Center to investigate to what extend a local food purchasing incentive program would improve opportunities for Washtenaw County farmers and local food businesses
- $68,000 to the Eastern Michigan University Foundation to support the “LiveYpsi” home purchase incentive program and to support the administration and operations of the Eastern Leaders Group
- $37,000 to Growing Hope to develop multi-lingual advertising of local food services, to support capacity building projects of local food businesses, to develop three signature food related events in Ypsilanti, to develop a county-wide farmers markets advertising campaign, and to provide assistance services to farmers market managers
- $40,000 to the Michigan Land Use Institute to develop a community wide local food advertising campaign and tools and events in support of that campaign
- $50,000 to the Michigan State University Extension to support the 4-H youth program, youth show, assistance for agricultural and food business entrepreneurs, and  community education programs
- $190,000 to SPARK to support countywide baseline economic development activities and to provide focused services to the 48197 and 48198 area codes through the SPARK East business incubator
 -The $976 which remains unallocated will remain in the Act 88 fund balance to support future projects
C. Land Use & Environment
 1. Office of the Water Resources Commissioner
 a. Grading/Soil Erosion and Sedimentation Control (SESC) Ordinance Proposed Revisions
  -Approving revisions to the Grading/Soil Erosion Sedimentation Control Ordinance for Washtenaw County
  -To allow the County to collect fines by classifying violations as Municipal Civil Infractions
 -To revise the fee schedule to align fees with the cost of service provision
 -To include additional permit categories to separate out smaller scale projects for both residential and commercial permits
 -To create an SESC Program Fund
 -Proposed changes will be implemented on July 27, 2015
 -Proposed fee changes are generally in alignment with local governments and neighboring counties
D.  Public Safety & Justice
 1. Sheriff
 a. Safe Communities Underage Drinking Enforcement Strategic Plan
 -Ratifying the submission of an electronic grant application
 -To the Office of Highway Safety Planning
 -For the period of June 1, 2015, through September 30, 2015
  -To enforce underage drinking laws by setting up special details on campus with the University of Michigan
  -To curb the sale of alcohol to minors
  -For a total program of $ 14,961
- State Revenue: $ 14,961
- County Match: $0
  -Indirect costs are not included in this budget
  -Upon receipt of the award:
- Authorizing the Chair of the Board or Administrator to sign the Notice of Grant Award
- Authorizing the Administrator to amend the budget
- Authorizing the Administrator to sign delegate contracts
 b. Strategic Traffic Enforcement Program
  -Ratifying the submission of an electronic grant application
  -To the Office of Highway Safety Planning
  -For the period of October 1, 2014, through September 30, 2015
  -To participate in the Strategic Traffic Enforcement Program, Drive Michigan Safely Task Force, which targets safety belt violations and impaired drivers
  -This program is a combination of Impaired Driving Traffic Enforcement and Safety Belt Enforcement (Click it or Ticket)
  -To conduct safety belt and impaired driving enforcement during the national mobilization periods, as well as throughout the year
  -For a total program of $ 118,941
- State Revenue: $ 118,941
- County Match: $0
  -Indirect costs are not included in this budget
  -Upon receipt of the award:
- Authorizing the Chair of the Board or Administrator to sign the Notice of Grant Award
- Authorizing the Administrator to amend the budget
- Authorizing the Administrator to sign delegate contracts

E. Support Services
 1. Finance
 a. 2015 County Operating Millage Rate
  -Setting the 2015 Washtenaw County Operating Millage Rate
 2. Risk Management
 a. Freedom of Information Act (FOIA) Changes – Policy
  -Approving the Freedom of Information Act (FOIA) Policy
  -To update the FOIA policy to conform with the changes implemented under the Act 442 of 1976, as amended
  -The Michigan Legislature approved new legislation in 2014 that goes into effect July 1, 2015 and requires public bodies to establish specific written procedures and guidelines for FOIA requests
  -These must include a separate written summary of the procedures and guidelines that inform the public on
- How to submit FOIA requests
- How to understand the public body’s responses to FOIA requests
- Deposit requirements
- Fee calculations
- Avenues for challenging and appealing the public body’s denial of a request
 -The legislation also adjusted the allowable fees that can be charged to fulfill FOIA requests, the fines and punitive damages that can be assessed on the public body for violating the act, and other changes around the availability of information on the web
V. Report of the Administrator
 1. 2015 1st Quarter Budget Update
 2. Financial State of the County

a. Presentation

b. Executive Summary

c. Major Assumptions
VI. Report of the Chair of Ways & Means
VII. Report of the Chair of the Board
VIII. Items for Current/Future Discussion
IX. Pending
X. Adjournment
Next Ways & Means Meeting:

June 3, 2015
Board Room
220 N. Main Street
Ann Arbor
6:30 p.m.

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