September 4, 2013 Ways and Means Agenda

AGENDA
WAYS & MEANS COMMITTEE
September 4, 2013
6:30 p.m.
Administration Building - Board Room
220 N. Main Street
Ann Arbor, Michigan
http://www.ewashtenaw.org

I.  Roll Call
II.  Citizen Participation
III.  Commissioner Follow-up to Citizen Participation
IV.  New  Business

A.  Health

1.    Community Support & Treatment Services

a.  2013-14 Budget

  • Approving the budget
  • For the period of October 1, 2013 through September 30, 2014
  • Authorizing the County Administrator to approve the Service Agreement with Washtenaw County Health Organization
  • Approves the budget in the amount of $34,961,708
    - WCHO Revenue - $29,598,288
    - Haarer Bequest - $165,192
    - Sheriff Office Contract - $246,846
  • Placing the following 7.0 FTE on Hold Vacant
    - 0.5 FTE Peer Support Specialist
      Group 11, Grade 15
      Salary Range: $31,507 - $38,811
    - 0.5 FTE Peer Support Specialist
      Group 11, Grade 15
      Salary Range: $31,507 - $38,811
    - 2.0 FTE Management Analyst I/II
      Group 32, Grade 27/29
      Salary Range: $36,820 - $62,262
    - 1.0 FTE Senior Management Analyst
      Group 32, Grade 30
      Salary Range: $49,606 - $70,605
    - 1.0 FTE CSTS Member Services Mgr
      Group 32, Grade 30
      Salary Range: $49,606 - $70,605
    - 1.0 FTE CSTS Program Administrator
      Group 32, Grade 33
      Salary Range: $66,205 - $101,528
    - 1.0 FTE Staff Psychiatrist
      Group 32, Grade 34A
      Salary Range: $144,271 - $190,692
  • No layoffs will be occurring since all positions are currently vacant

RECOMMENDATION: Approval

2.    Public Health

a.  2013/14 Comprehensive Planning, Budgeting and Contracting (CPBC) Agreement, 2013/14 Budget, Position Eliminations & Reclassifications  (Agreement)  (Vaccine Fee Schedule)

  • Authorizing the signature of the County Administrator
  • To the Michigan Department of Community Health
  • For the period of October 1, 2013 through September 30, 2014
  • Approving the 2013/14 Budget in the amount of $10,796,193
  • Includes the following:
    - General Fund Appropriation - $3,553,575
    - Planned Use of Fund Balance - $243,226
    - Indirect costs - $1,299,985
  • Eliminating the following 3.5 FTE, effective 10/1/13:
    - 0.5 FTE Health Educator I/II
      Group 11, Grade 20/22
      Salary Range: $37,464 - $52,355
    - 1.0 FTE Health Educator I/II
      Group 11, Grade 20/22
      Salary Range: $37,464 - $52,355
    - 1.0 FTE Hearing/Vision Tech I/II
      Group 12, Grade 14/16
      Salary Range: $30,515 - $37,464
    - 1.0 FTE Senior Clerk Typist
      Group 12, grade 13
      Salary Range: $29,545 - $36,164
  • Eliminating the following 1.0 FTE, effective 12/31/13:
    - 1.0 FTE Health Officer
      Group 32, Grade 34
      Salary Range: $73,846 - $116,758
  • Creating the following 4.0 FTE, effective 10/1/13
    - 1.0 FTE Social Worker - Health
      Group 11, Grade 21
      Salary Range: $38,811 - $50,440
    - 1.0 FTE Lead Hearing/Vision Tech
      Group 12, Grade 18
      Salary Range: $34,877 - $43,373
    - 1.0 FTE TB Coordinator I/II
      Group 18, Grade 26/27
      Salary Range: $48,951 - $66,746
    - 1.0 FTE Child Health Program Representative
      Group 12, Grade 14
      Salary Range: $30,515 - $37,464
  • Creating the following 2.0 FTE, effective 11/4/13:
    - 1.0 FTE Administrative Health Officer
      Group 32, Grade 34
      Salary Range: $73,846 - $116,758
    - 1.0 FTE Environmental Health Director
      Group 32, Grade 33
      Salary Range: $66,205 - $101,528
  • Placing the following 4.0 FTE on Hold Vacant, effective 10/1/13:
    - 1.0 FTE Senior Fiscal Assistant - PH
      Group 12, Grade 19
      Salary Range: $36,164 - $45,051
    - 1.0 FTE EH Program Administrator
      Group 32, Grade 32
      Salary Range: $59,641 - $88,285
    - 1.0 FTE PH Nursing Director
      Group 32, Grade 32
      Salary Range: $59,641 - $88,285
    - 1.0 FTE Public Health Nurse I/II
      Group 18, Grade 23/24
      Salary Range: $42,485 - $57,973
  • For a net increase of 1.5 FTE
  • No layoffs will be occurring since all position eliminations are vacant, or reclasses of the current occupants

RECOMMENDATION: Approval

B.  Land Use & Environment

1.    Parks & Recreation

a. Authorizing the Creation of New Positions (Resolution)

  • Creating the following 3.0 FTE
    - 1.0 FTE Park Laborer I/II
      Group 12, Grade 15/17
      Salary Range: $31,507 - $41,766
    - 1.0 FTE Park Assoc/SR/Principle Planner
      Group 11, Grade 22/24/26
      Salary Range: $40,253 - $61,195
    - 1.0 FTE Stewardship Coordinator
      Group 11, Grade 24
      Salary Range: $43,373 - $56,586
  • To address the growing stewardship responsibilities of the Washtenaw County Natural Areas Preservation Program (NAPP)
  • To strengthen the capital maintenance, strategic planning, and project management capabilities related to land stewardship activities
  • Positions will be funded 100% by the Natural Areas Preservation Program Millage
  • There will be no impact on the General Fund

RECOMMENDATION: Approval

C.  Economic Development

1.    Office of Community and Economic Development

a. Dislocated Worker Training (DWT) National Emergency Grant (NEG)  (Plan)

  • Ratifying the sigature of the Chair of the Board on the Dislocated Worker Training (DWT) National Emergency Grant (NEG)

  • To the Workforce Development Agency, State of Michigan

  • For the period of July 1, 2013 through June 30, 2015

  • To provide training services to Dislocated Workers

  • To temporarily expand service capacity at the state and local levels by providing time-limited funding in response to significant dislocation events

  • For a total program of $88,263
    - Federal Revenue: $88, 263
    - County Match: $0

  • Indirect costs are not included in this budget

  • Upon receipt of the award:
    - Authorizing the Chair of the Board to sign the notice of grant award
    - Authorizing the Administrator to amend the budget
    - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval

b. Michigan Works! Service Center Operations  (Plan)

  • Ratifying the signature of the Chair of the Board on the Program Year 2013 Michigan Works! Service Center Operations Plan

  • To the Workforce Development Agency, State of Michigan

  • For the period of July 1, 2013, through June 30, 2014

  • To operate the Michigan Works! Service Center

  • To support eligible activities including:
    - One-Stop Administration
    - Acquisition of equipment for the purpose of carrying out activities
    - Payment for rent, utilities, maintenance of facilities
    - Product development supporting service delivery
    - Technology equipment and resources
    - Outreach and educational materials
    - Training, technical assistance, and professional development for staff
    - Improvement of acceess for individuals that are disabled
    - Improvement of access for individuals with limited English proficiency

  • For a total program of $16,277
    - Federal Revenue: $16,277
    - County Match: $0

  • Indirect costs are not included in this budget
  • Upon receipt of the award:
    - Authorizing the Administrator to sign the notice of grant award
    - Authorizing the Administrator to amend the budget
    - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval

c. Trade Adjustment Assistance (TAA) Employer-Based Training Foundation (EBTF) Funding  (Funding Plan)

  • Accepting funding for the Trade Adjustment Assistance Employer-Based Training Foundation

  • From the Workforce Development Agency, State of Michigan

  • For the period of July 1, 2013, through September 30, 2013

  • To assist workers to re-enter the workforce after they have become unemployed because of imports from or shift in production to other countries

  • To support the expansion or development of TAA Employer-Based Training programs On-the-Job Training, Customized Training, and Registered Apprenticeships

  • Estimated that 20 people will begin training in FY 2014 and FY 2015

  • For a total program of $50,000
    - Federal Revenue: $50,000
    - County Match: $0

  • Indirect costs are not included in this budget

  • Upon receipt of the award:
    - Authorizing the Administrator to sign the notice of grant award
    - Authorizing the Administrator to amend the budget
    - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval

d. 2013 Department of Energy Weatherization Assistance Program Agreement

  • Ratifying the signature of the County Administrator on the agreement

  • To the Michigan Department of Human Services (DHS)

  • For the period of July 1, 2012 to June 30, 2014

  • To provide installation of weatherization materials which may include attic and wall insulation, caulking, window repairs, furnace tune-ups, furnace replacements and refrigerator installations

  • For a total program of $287,860
    - Federal Revenue: $287,860
    - County Match: $0

  • Indirect costs are not included in this grant

  • Upon receipt of award:
    - Authorizing the Administrator to sign the Notice of Grant Award
    - Amending the budget
    - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval

e. County-wide Micro Loan Program  (Loan Proposal)

  • Authorizing entrance into a contract

  • With Center for Empowerment and Economic Development

  • To expand the successful programs developed by the Eastern Leaders Group to serve businesses county-wide

  • To assist existing and start up small businesses who cannot obtain conventional financing

  • Objective of this fund is to assist existing and start up small businesses who cannot obtain conventional funding

  • $300,000 in completed microloans are projected within the next two years throughout Washtenaw County

  • $45,000 from available Act 88 funding will be used to seed the loan loss reserve fund and provide loan origination and business technical support

RECOMMENDATION: Approval

f. Emergency Solutions Grant

  • Ratifying the signature of the County Administrator on the application

  • To the Michigan State Housing Development Authority

  • For the period of October 1, 2013 to September 30, 2014

  • To be used in the implementation of a single access point for all homeless services and shelters in the community

  • To continue the current Housing Access for Washtenaw County (HAWC) partnership between Salvation Army, the Shelter Association of Washtenaw County and Interfaith Hospitality Network of Washtenaw County

  • First three quarters of the 12-13 Fiscal Year - ESG funds used to secure and/or stabilize housing for 46 households (158 people)
    - Of those, 37 households received assistance to prevent homelessness and 9 households were rapidly re-housed out of homelessness
    -Within those households, 53 children were prevented from experiencing homelessness and 16 children were rapidly re-housed out of of homelessness

  • For a total program of $412,188
    - Federal Revenue: $274,792
    - In-Kind Match: $137,396
    - County Match: $0

  • Indirect costs are not included in this grant

  • Upon receipt of award:
    - Authorizing the Administrator to sign the Notice of Grant Award
    - Amending the budget
    - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval

g. Community Services Block Grant (CSBG) Funds  (Budget)  (Agreement)

  • Ratifying the signature of the County Administrator on the application

  • To the Michigan Department of Human Services (DHS)

  • For the period of October 1, 2013 to September 30, 2014

  • To support client efforts to make better use of available income, obtain and/or maintain adequate housing and obtain emergency assistance and support that responds to basic needs

  • To remove obstacles and solve problems which create barriers to self-sufficiency, allowing the individual to achieve greater participation in the community

  • For a total program of $516,156
    - Federal Revenue: $516,156
    - County Match: $0

  • Indirect costs are not included in this grant

  • Upon receipt of the award:
    - Authorizing the Administrator to sign the Notice of Grant Award
    - Amending the budget
    - Authorizing the Administrator to sign delegate contracts

h. Community Services Block Grant Discretionary Funds (CSBG-D)  (Budget)  (Planning)

  • Ratifying the signature of the County Administrator on the application

  • To the Michigan Department of Human Services (DHS)

  • For the period of October 1, 2013 to September 30, 2014

  • To support projects focusing on the McArthur Boulevard area of Ypsilanti and to provide free income tax preparation assistance to low-income County residents

  • To provide for a needs assessment with the McArthur Boulevard neighborhood of Ypsilanti Township

  • In previous fiscal year, 150 tax returns were processed

  • For a total program of $21,828
    - Federal Revenue: $21,828
    - County Match: $0

  • Indirect costs are not included in this grant

  • Upon receipt of the award:
    - Authorizing the Administrator to sign the Notice of Grant Award
    - Amending the budget
    - Authorizing the Administrator to sign delegate contracts

i. Senior Nutrition Program  (Award Letter)

  • Ratifying the signature of the County Administrator on the application

  • To the Area Agency on Aging 1-B

  • For the period of October 1, 2013 to September 30, 2014

  • To support the nutritional health and independence of older adults in Washtenaw County by serving a total of 164,800 meals through Congregate and Home-Delivered meals

  • For a total program of $873,372
    - Federal Revenue: $703,214
    - USDA Reimbursement: $100,001
    - In-Kind Contributions: $70,157
    - County Match: $0

  • Indirect costs are not included in this grant

  • Upon receipt of award:
    - Authorizing the Administrator to sign the Notice of Grant Award
    - Amending the budget
    - Authorizing the Administrator to sign delegate contracts

j. Approval of OCED Annual Entitlement Grant Funding  (Grant Summary)

  • Authorizing the signature of the Chair of the Board or the County Administrator on all formula and entitlement grants awarded to the Office of Community and Economic Development

  • To streamline the approval process while still ensuring that the Board is up to date on the status of state and federal awards made to OCED

  • To provide a holistic overview of the continuum of services provided to the community by OCED

  • Resolution does not constitute approval of awards with the following characteristics:
    - Award is competitive in nature
    - Award amount is not based on pre-established federal or state funding formulas or entitlement formulas
    - Award is new, and has not been awarded to or administered by OCED in the past
    - Receipt of the award would necessitate a county general fund appropriation in excess of the amount approved by the BOC in the budget
    - Receipt of the award would necessitate a change in OCED position control

  • Requires OCED to present the Board with a biannual update on the status and community impacts of grants awarded to the department throughout the year

  • Requires OCED to present an annual report of anticipated grant funds for Board approval and prohibits budgets from being loaded until a grant award is received

RECOMMENDATION: Approval

D.  Children's Well Being

1.    Trial Court & Department of Human Services

a. 2013/2014 State Child Care Fund Budget  (Fund Budget)

  • Authorizing the signature of the Chair of the Board on the 2013 summary budget form

  • To the Michigan Department of Human Services, Bureau of Juvenile Justice

  • For the period of October 1, 2013, through September 30, 2014

  • Approving position modifications for the Children's Services Department

  • To provide 50% reimbursement for eligible expenses, including funding for programs that serve neglected, abused, and delinquent youth

  • For expenses that are made locally and submitted to the state for reimbursement on a monthly basis

  • For 50% reimbursement on estimated expenditures of $9,425,785 for State funding of $4,712,892

  • Indirect costs of $1,062,711 are included above, $706,015 of which are eligible for 50% reimbursement

  • Anticipated expenditures and reimbursements are to be aligned with the County's 2014 budget

  • Addition of Youth Center Treatment Program anticipated to generate revenue from out-of-county treatment placements to offset operating costs

  • Eliminating the following 5.0 FTE
    - 1.0 FTE Contract Specialist
    Group 11, Grade 20/22
    Salary Range: $37,494 - $52,805
    - 1.0 FTE Youth Counselor
    Group 15, Grade 22
    Salary Range: $40,290 - $52,392
    - 1.0 FTE Youth Center Director
    Group 32, Grade 33
    Salary Range: $66,205 - $101,528
    - 1.0 FTE Senior Management Analyst
    Group 32, Grade 30
    Salary Range: $49,606 - $70,605
    -1.0 FTE Administrative Secretary
    Group 15, Grade 18
    Salary Range: $34,888 - $43,373

  • Creating the following 10.46 FTE
    - 0.2 FTE Youth Attendant
    Group 15, Grade 17
    Salary Range: $33,709 - $41,802
    - 1.0 FTE Youth Attendant
    Group 15, Grade 17
    Salary Range: $33,709 - $41,802
    - 1.0 FTE Youth Attendant
    Group 15, Grade 17
    Salary Range: $33,709 - $41,802
    - 1.0 FTE Youth Attendant
    Group 15, Grade 17
    Salary Range: $33,709 - $41,802
    - 0.63 FTE Youth Attendant
    Group 15, Grade 17
    Salary Range: $33,709 - $41,802
    - 0.63 FTE Youth Attendant
    Group 15, Grade 17
    Salary Range: $33,709 - $41,802
    - 1.0 FTE Management Analyst I/II
    Group 32, Grade 27/29
    Salary Range: $36,820 - $62,262
    - 1.0 FTE Program Manager
    Group 32, Grade 31
    Salary Range: $53,732 - $79,537
    - 1.0 FTE Detention Supervisor
    Group 10, Grade 77
    Salary Range: $49,424 - $66,017
    - 1.0 FTE Children's Services Director
    Group 32, Grade 34
    Salary Range: $73,846 - $116,758
    - 1.0 FTE Assistant Director - Children's Services
    Group 32, Grade 32
    Salary Range: $59,641 - $88,285
    - 1.0 FTE Contract/Procurement Analyst
    Group 11, Grade 20
    Salary Range: $37,464 - $41,766

RECOMMENDATION: Approval

E.  Public Safety/Support Services

1.    Trial Court/Office of Infrastructure Management

a. Trial Court Case Management System Funding Model  (Resolution)

  • Approving the funding model

  • For the Tyler Odyssey Case Records Management System

  • For the Washtenaw County Trial Court

  • For a cost of $2,351,461 to be funded as follows:
    - Refund from the State Court Administrator's Office - $551,998
    - 2013 projected Trial Court Surplus - $200,000
    - IT Reserves - $400,000
    - Capital Reserves - $1,299,463

  • All Washtenaw County eFiling Revenue will be used to offset the annual software maintenance cost

RECOMMENDATION: Approval at Board

2.    Risk Management

a. Insurance Renewals

  • Accepting quotes for insurance coverage

  • For the period of October 1, 2013 through September 30, 2014

  • In the amount of $1,004,836

  • To provide coverage for (1) property and boiler and machinery, (2) general liability, law enforcement liability, public officials liability, and auto liability, (3) crime, (4) fiduciary liability, (5) lawyers professional, (6) judicial liability, and (7) medical professional

  • Selects Arthur J. Gallagher Insurance Agency as the Insurance Agency for the County

  • Approving the following insurance carriers: Chubb Insurance Company, Genesis Insurance Company, Great American Insurance Company, Underwriters at Lloyd's, London, Hudson Insurance Company, Travelers

  • Retains total loss limits to $200 million and SIR of $250,000

  • All costs will be included in the 2014-2017 Recommended Budget

RECOMMENDATION: Approval

3.    Human Resources

a. Policy of Nondiscrimination in Employment

  • Reaffirming the Affirmative Action Plan, as well as other nondiscrimination in employment related policies

  • Washtenaw County continues to be an Equal Opportunity Employer, recognizing the value and contributions of all individuals, without regard to race, creed, color, gender, gender identity, gender expression, sexual orientation, religion, national origin, age, handicap, veteran status, marital status, height, weight, political belief, or other factors which may not lawfully be used as the basis for an employment decision

RECOMMENDATION: Approval

V. Report of the Administrator
VI. Report of the Chair of Ways & Means
VII. Report of the Chair of the Board
VIII. Items for Current/Future Discussion
IX. Pending
X. Adjournment

September 18, 2013
Board Room
220 N. Main St.,
Ann Arbor
6:30 p.m.

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