August 7, 2013 Ways and Means Agenda

AGENDA
WAYS & MEANS COMMITTEE
August 7, 2013
6:30 p.m.
Administration Building - Board Room
220 N. Main Street
Ann Arbor, Michigan
http://www.ewashtenaw.org

I.  Roll Call
II.  Citizen Participation
III.  Commissioner Follow-up to Citizen Participation
IV.  New  Business

A.  Land Use / Environment

1.    Department of Public Works

a.  Lyndon Sylvan Sewer System  (Contract)

  • Approval of amended contract between Washtenaw County and the Townships of Lyndon and Sylvan for the Lyndon Sylvan Sewer System
  • Prior bonds issued in 2004 for the Lyndon Sylvan Sewer System in the amount of $5,115,000 at interest rates of 4.00% to 4.375%
  • As of March 1, 2013, remaining debt on the bonds was $2,250,000
  • The bonds were refunded through Hastings City Bank at an interest rate of 1.749838%
  • Refunding of the bonds, and payments made by both Townships have reduced the remaining debt from $2,225,000 to $695,000
  • Lyndon Township redeemed all of their outstanding debt on the Prior Bonds in April, 2013, and is no longer obligated to make payments

RECOMMENDATION: Approval

2.    Water Resources Commissioner
a.  Allen Creek Fourth Avenue Drain Project

  • Pledging Washtenaw County's limited Full Faith & Credit for payment of bonds
  • For the Allen Creek Fourth Avenue Drain Project
  • In an amount not to exceed $435,000
  • The purpose of the project is to design and construct stormwater control measures along Fourth Avenue between Huron St. and Liberty St. in the City of Ann Arbor in order to reduce flooding downstream and to reduce the amount of E. Coli and Phosphorous entering the Huron River
  • Bonds will be retired through special assessments against the City of Ann Arbor directly
  • The project has been approved to be funded through the Michigan Department of Environmental Quality's Clean Water Revolving Funds low-interest loan program

RECOMMENDATION: Approval at Board

b.  Allen Creek Madison Avenue Drain Project

  • Pledging Washtenaw County's limited Full Faith & Credit for payment of bonds
  • For the Allen Creek Madison Avenue Drain Project
  • In an amount not to exceed $1,155,000
  • The purpose of the project is to design and contruct stormwater control measures along Madison Avenue between S. Seventh St. and Main St. in the City of Ann Arbor in order to reduce flooding downstream and to reduce the amount of E. Coli and Phosphorous entering the Huron River
  • Bonds will be retired through special assessments against the City of Ann Arbor directly
  • The project has been approved to be funded through the Michigan Department of Environmental Quality's Clean Water Revolving Funds low-interest loan program

RECOMMENDATION: Approval at Board

c.  Allen Creek South Forest Drain Project

  • Pledging Washtenaw County's limited Full Faith & Credit for payment of bonds
  • For the Allen Creek South Forest Drain Project
  • In an amount not to exceed $575,000
  • The purpose of the project is to design and contruct stormwater control measures along South Forest from South University St. to an area north of Hill St. in the City of Ann Arbor in order to reduce flooding downstream and to reduce the amount of E. Coli and Phosphorous entering the Huron River
  • Bonds will be retired through special assessments against the City of Ann Arbor directly
  • The project has been approved to be funded through the Michigan Department of Environmental Quality's Clean Water Revolving Funds low-interest loan program

RECOMMENDATION: Approval at Board

d.  Huron River Green Infrastructure Rain Garden Installation Project

  • Pledging Washtenaw County's limited Full Faith & Credit for payment of bonds
  • For the Huron River Green Infrastructure Rain Garden Installation Project
  • In an amount not to exceed $465,000
  • The purpose of the project is to undertake improvement to the Huron River Green Infrastructure Drain to design and contruct rain gardens at various locations in the City of Ann Arbor in order to reduce the amount of E. Coli and Phosphorous entering the Huron River
  • Bonds will be retired through special assessments against the City of Ann Arbor directly
  • The project has been approved to be funded through the Michigan Department of Environmental Quality's Clean Water Revolving Funds low-interest loan program

RECOMMENDATION: Approval at Board

e.  Huron River Green Infrastructure Tree Planting Project

  • Pledging Washtenaw County's limited Full Faith & Credit for payment of bonds
  • For the Huron River Green Infrastructure Tree Planting Project
  • In an amount not to exceed $700,000
  • The purpose of the project is to undertake improvement to the Huron River Green Infrastructure Drain to plant trees at various locations in the City of Ann Arbor in order to reduce the amount of E. Coli and Phosphorous entering the Huron River
  • Bonds will be retired through special assessments against the City of Ann Arbor directly
  • The project has been approved to be funded through the Michigan Department of Environmental Quality's Clean Water Revolving Funds low-interest loan program

RECOMMENDATION: Approval at Board

B.  Health

1.    Washtenaw Health Plan

a. The Centers for Medicare and Medicaid Services Grant: Coverage Counts: Connecting Teens, Immigrants and Homeless Families to Insurance  (Cover Letter)  (Abstract)  (Grant Narrative)  (Budget Information)

  • Ratify the signature of the County Administrator on the grant application
  • To the Centers of Medicare and Medicaid Services (CMS)
  • For the period of July 15, 2013 through July 14, 2015
  • Authorize the creation of 2 grant status positions
  • Creating the following 2.0 Grant-Funded FTE, effective August 12, 2013:
    - 2.0 FTE WHP Outreach Worker
     Group 32, Grade 27
     Salary Range: $36,820 - $52,404
  • To increase children's participation in Medicaid and CHIP
  • To help consumers navigate new changes in the application and renewal process for children and families in 2014
  • The program will bring together numerous community agencies in Washtenaw and Livingston counties, including Washtenaw County Public Health, Washtenaw Health Plan, Washtenaw Intermediate School District, Livingston County Public Health, Livingston Health Plan, and Livingston Educational Services Agency
  • For a total program of $ 665,704
    - CMS Revenue: $ 593,587
    - Local Funding: $ 32,117
    - In-Kind Match: $ 40,000
  • Indirect costs of $31,550 are included in application
  • Upon receipt of the award:
    - Authorizing the Administrator to sign the Notice of Grant Award
    - Amending the budget
    - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at Board

2.    Public Health

a. Ann Arbor Area Community Foundation Food Policy Grant  (Terms of Grant)

  • Ratify the signature of the County Administrator on the Terms of Grant Award
  • From the Ann Arbor Area Community Foundation to the Washtenaw Food Policy Council
  • For the period of August 1, 2013 through July 31, 2014
  • To work on Council capacity building, Foodshed mapping and Public Engagement and Education
  • To work towards developing a health community and thriving local food system, supporting: innovation, economic development, job creation, opportunities for sense of place and community building, bringing people closer together, and reducing our carbon footprint.
  • For a total program of $35,981
    - Local Revenue: $20,000
    - In-Kind Match: $15,981
  • Indirect costs of $2,000 are included in the grant budget
  • Upon receipt of award:
    - Authorizing the Administrator to sign the Notice of Grant Award
    - Amending the budget
    - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at Board

C.  Economic Development

1.    Office of Community and Economic Development

a. Employment Services Program  (Plan)

  • Ratifying the sigature of the Chair of the Board on the Employment Services Program Plan

  • To the Workforce Development Agency, State of Michigan

  • For the period of July 1, 2013 through June 30, 2014

  • To provide job seekers with a variety of labor exchange services including job search assistance, assessment, job referral and job placement services; re-employment services to unemployment insurance claimants; and recruitment services to employers 

  • For Program Year 2012 (07/01/12-06/30/13) there were a total of approximately 225 daily visits to the Michigan Works! Service Center and funding totaling $470,755

  • For a total program of $436,063
    - Federal Revenue: $436, 063
    - County Match: $0

  • Indirect costs are not included in this budget

  • Upon receipt of the award:
    - Authorizing the Chair of the Board to sign the notice of grant award
    - Authorizing the Administrator to amend the budget
    - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at Board

b. Workforce Investment Act (WIA) Adult, Dislocated Worker and Youth Programs  (Program Year 2013)

  • Ratifying the signature of the Chair of the Board on the submitted budget information summary

  • To the Workforce Development Agency, State of Michigan

  • For the period of 7/1/12 - 6/30/13

  • To deliver WIA services to 105 eligible Adults, 155 eligible Dislocated Workers, and 295 eligible Youth along with new enrollees

  • To provide core, intensive, and training services as determined necessary by a skills assessment as well as educational opportunities, preparation for employment, occupational skill training, comprehensive guidance and counseling, and other supportive/follow-up services for youth

  • Last year the Office of Community and Economic Development served 235 Adults, 297 Dislocated Workers, and 372 Youth with $2,548,864

  • Cut is due to sequestration and improving economic indicators in the State of Michigan

  • For a total program of $2,094,910
    - Federal Revenue: $2,094,910
      - WIA Adult: $578,111
      - WIA Dislocated Worker: $508,067
      - WIA Youth: $1,008,732
    - County Match: $0

  • Indirect costs are not included in this budget

  • Upon receipt of the award:
    - Authorizing the Administrator to sign the notice of grant award
    - Authorizing the Administrator to amend the budget
    - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at Board

D.  Public Safety

1.    Washtenaw County Sheriff Office (WCSO)

a. Bureau of Justice Assistance, Edward Byrne Memorial Justice Assistance Grant (JAG)  (Program Narrative)  (Budget Narrative)  (Budget Worksheet)  (Local Solicitation)

  • Ratify the signature of the County Administrator on the grant application

  • To the Federal Bureau of Justice Assistance

  • For the period of October 1, 2013 through September 30, 2014

  • To continue the Community Outreach Program aimed at addressing root causes, build community resident's capacity, and developing law-enforcement strategies to keep communities safe

  • The Community Outreach Program began in 2009 with JAG funding and identities and trains former prisoners as they reenter neighborhoods and use them to assist in relationship building, facilitating prevention programs for youth, assistance with a community revitalization strategy, and ongoing training for WCSO deputies

  • In 2012-13, the WCSO received $38,906 in JAG funding

  • For a total program of $ 35,236
    - Federal Revenue: $ 35, 236
    - County Match: $0

  • Indirect costs are not included in the budget

  • Upon receipt of award:
    - Authorizing the Administrator to sign the Notice of Grant Award
    - Amending the budget
    - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at Board

E.  Public Safety & Justice/Support Services

1.    Trial Court/Infrastructure Management

a. Trial Court Case Management System  (Resolution)

  • Approving the purchase and implementation of the

  • Tyler Odyssey Case Records Management System

  • At the Washtenaw County Trial Court

  • To replace the current case management system, which is out of date and has not been vendor-supported since 2005

  • For a cost of $2,351,461 to be funded as follows:
    - Refund from the State Court Administrator's Office - $551,998
    - 2013 projected Trial Court Surplus - $200,000
    - IT Reserves - $700,000
    - Capital Reserves - $899,463

  • The use of Capital Reserves will be repaid through Trial Court surpluses beginning 2014

RECOMMENDATION: Approval

F.  Support Services

1.    Infrastructure Management

a. City Center Lease Agreement  (Resolution)  (Lease)

  • Authorizing the signature of the Chair of the Board on the Lease Agreement

  • With Dahlman Properties

  • For space in the City Center Building located at 220 E Huron, Ann Arbor, MI

  • To move the Community Support and Treatment Services Adult MI program into the entire Annex Building

  • Rent will be $333,038 for the first year and increase 3% each year

RECOMMENDATION: Approval at Board

G.  County Administration

a.  Head Start Lease Agreement  (Lease)

  • Authorizing the signature of the Chair of the Board on the Lease/Purchase Agreement

  • With the Washtenaw Intermediate School District (WISD)

  • For the County property located at 1661 Leforge Ave, Ypsilanti, MI

  • To allow for seamless transition of the Head Start services from Washtenaw County to WISD

  • To obviate the need for the WISD to find alternate space for the Head Start program

  • To arrange payments for the bulk of the remaining debt service of the Head Start bond issuance

  • WISD will pay the bulk of the debt service, utilities, and basic maintenance

  • Washtenaw County will pay for structural issues, unless repairs are caused by WISD action

RECOMMENDATION: Approval at Board

b.  2013 Budget Adjustments

  • Authorizing the Administrator to amend the 2013 General Fund Budget

  • Increasing the General Fund Budget in the Amount of $654,670

  • General Fund increase is offset by increased property tax and State revenues over the original 2013 budget

RECOMMENDATION: Approval at Board

V. Report of the Administrator
1. 2nd Quarter 2013 Budget Update

VI. Report of the Chair of Ways & Means
1. Christopher A. Haslinger, United Association of Plumbers and Pipefitters, Director of Training

VII. Report of the Chair of the Board
VIII. Items for Current/Future Discussion
IX. Pending
X. Adjournment

September 4, 2013
Board Room
220 N. Main St.,
Ann Arbor
6:30 p.m.

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