June 5, 2013 Ways and Means Agenda

AGENDA
WAYS & MEANS COMMITTEE
June 5, 2013
6:30 p.m.
Administration Building - Board Room
220 N. Main Street
Ann Arbor, Michigan
http://www.ewashtenaw.org

I.  Roll Call
II.  Citizen Participation
III.  Commissioner Follow-up to Citizen Participation
IV.  New  Business

A.  Economic Development

1.    Office of Community and Economic Development

a.  Summer Food Service Program for Children  (Application)

  • Ratifying the signature of the Administrator on the grant application
  • To the Michigan Department of Education
  • For the period of 6/1/13 - 8/31/13
  • To provide approximately 4,200 breakfasts, 8,000 lunches, and 1,500 snacks to children from low-income families at 6 sites throughout the Ann Arbor/Ypsilanti area
  • Eligibility is determined by eligibility for the National School Lunch and School Breakfast programs
  • To qualify for reduced lunches as part of the National School Lunch and School Breakfast program, annual household income must be under 185% of the federal poverty line or $42,463 for a family of four
  • To qualify for free lunches as part of the National School Lunch and School Breakfast program, annual household income must be under 130% of the federal poverty line or $29,965 for a family of four
  • In FY 2012, OCED provided 7,008 breakfasts, 11,461 lunches, and 1,591 snacks with $52,703 in federal revenue
  • For a total program of $36,659
    - Federal Revenue: $36, 659
    - County Match: $0
  • Indirect costs are not included in this budget
  • Upon receipt of the award:
    - Authorizing the Administrator to sign the notice of grant award
    - Authorizing the Administrator to amend the budget
    - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at Board

B.  Public Safety & Justice

1.    Sheriff

a. Annual Community Corrections Advisory Board Grant  (Plan)

  • Ratifying the electronic submission of the grant application
  • To the Michigan Department of Corrections
  • For the period of 10/1/13 - 9/30/14
  • To continue offering diversion and alternative sentencing options to the Washtenaw County Trial Court
  • To provide pre-trial services, drug testing, electronic monitoring, and social education
  • In 2012, an estimated 99,365 jail bed days will be saved for an estimated savings of $ 8,445,940
  • Since 2010, the number of jail bed days saved has increased by over 250%
  • For a total program of $ 1,042,468
    - State Revenue: $ 421,900
    - Program Generated Revenue: $ 260,890
    - Fund Balance: $ 118,703
    - County Match: $ 240,983
  • Indirect costs are not included in this budget
  • Upon receipt of the award:
    - Authorizing the Administrator to sign the notice of grant award
    - Authorizing the Administrator to amend the budget
    - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at Board

C.  Support Services

1.    Infrastructure Management

a. 2013 Strategic Infrastructure Plan  (Resolution)

  • Approving the 2013 Strategic Infrastructure Space Plan

  • Amending the budget for use of fund balance

  • Authorizing the use of Capital Reserves

  • In the amount of $2,200,000

  • To "Right Size" the County Infrastructure by strategic divestment or repurposing of county properties

  • To provide public service delivery efficiencies, optimal growth and flexibility, life cycle cost, and economic and environmental efficiencies

  • For a total cost of $5,000,000 to be funded as follows -
    - $1,000,000 - 1/8th Mill Fund Balance
    - $650,000 - OCED Capital Reserve
    - $650,000 - Facilities O&M Fund Balance
    - $500,000 - Tech Plan Fund Balance
    - $2,200,000 - Capital Reserves

  • The plan includes the following projects
    - Demolish Old Juvenile Center at Platt Road
    - Redevelop the Platt Rd Site
    - Remodel lower level of 200 N. Main
    - Repurpose garden level of 220 N. Main
    - Redesign the LRC as a full conference center
    - Address Service Center parking needs
    - Specialty Vehicle Storage for Washtenaw County Sheriff
    - Relocate OCED, Infrastructure Management, and Public Defender to appropriate leased and county owned space

  • Projects were determined as a result of evaluating all county space in partnership with key stakeholders and departments to review department operations, floor plans, programmatic efficiencies, and effectiveness of infrastructure support

RECOMMENDATION: Approval

V. Report of the Administrator
VI. Report of the Chair of Ways & Means
VII. Report of the Chair of the Board
VIII. Items for Current/Future Discussion
IX. Pending
X. Adjournment

July 10, 2013
Board Room
220 N. Main St.,
Ann Arbor
6:30 p.m.

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