February 6, 2013 Ways and Means Agenda

AGENDA
WAYS & MEANS COMMITTEE
February 6, 2013
6:30 p.m.
Administration Building - Board Room
220 N. Main Street
Ann Arbor, Michigan
http://www.ewashtenaw.org

I.  Roll Call
II.  Citizen Participation
III.  Commissioner Follow-up to Citizen Participation
IV.  New  Business

A.  Economic Development

1.    Office of Community and Economic Development 

a.  Michigan Works! System Plan   2013 Plan

  • Ratifying the signature of the Chair of the Board on the calendar year 2013 Michigan Works! System Plan
  • To the Workforce Development Agency, State of Michigan
  • For the period of January 1, 2013 through December 31, 2013
  • System Plan is adopted on an annual basis
  • To administer, operate and participate in Workforce Development Agency, State of Michigan programs

RECOMMENDATION: Approval

b. Community Services Block Grant Discretionary Funds (CSBG-D)  Grant Agreement

  • Ratifying the signature of the County Administrator on the recurring application
  • To the Michigan Department of Human Services
  • For the period of September 1, 2012, through August 31, 2013
  • To conduct a needs assesment of the New West Willow Neighborhood Association (NWWNA)
  • To support a Program Coordinator position at the NWWNA Community Resource Center
  • For a total program of $25,000
    - Federal Revenue: $20,000
    - County Match: $5,000 (Match from OCED Fund Balance - No additional County Generated Fund support requested)
  • Indirect costs are included in this grant
  • Upon receipt award:
    - Authorizing the Administrator to sign the Notice of Grant Award
    - Amending the budget
    - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval

c. Community Services Block Grant Discretionary Funds for Tax Preparation Assistance (CSBG-T)  Grant Agreement

  • Ratifying the signature of the County Administrator on the recurring application
  • To the Michigan Department of Human Services
  • For the period of December 1, 2012, through June 30, 2013
  • To deliver tax preparation services to low-income customers
  • Partnering with Avalon Housing, Catholic Social Services of Washtenaw County, Housing Bureau for Seniors and Women's Center of South Eastern Michigan
  • For a total program of $20,000
    - Federal Revenue: $20,000
    - County Match: $0
  • Up to 15% of this grant can be used for indirect costs (administrative expenses)
  • 15% of the grant allowed for administrative expenses will be applied against departmental CAP charges
  • Upon receipt award:
    - Authorizing the Administrator to sign the Notice of Grant Award
    - Amending the budget
    - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval

d. Foster Grandparent Program (FGP) Federal Grant Application  Grant Award

  • Ratifying the signature of the County Administrator on the recurring application
  • To the Corporation for National and Community Service
  • For the period of January 1, 2013 through December 31, 2013
  • To provide 80 limited income individuals aged fifty-five and over with the opportunity to volunteer with children with special needs
  • To serve mentor children at 23 youth serving organizations, including day care, Head Start, area schools, and the Juvenile Detention Center
  • To provide seniors with a non-taxable stipend, transportation, meals, uniforms, community involvement and training, and an annual physical examination
  • For a total program of $404,029
    - Federal Revenue: $299,821
    - County Match: $104,208 (Part of a seperate OCED allocation - No additional General Fund support requested)
  • Indirect costs are not included in this grant
  • Upon receipt award:
    - Authorizing the Administrator to sign the Notice of Grant Award
    - Amending the budget
    - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at Board

e. Low-Income Home Energy Assistance Program Crisis Assistance Grant for Deliverable Fuels 

  • Ratifying the signature of the County Administrator on the recurring agreement
  • With the Michigan Department of Human Services
  • For the period of September 15, 2012, through August 31, 2013
  • To provide emergency heating deliverable fuels assistance to approximately 45 households
  • To respond to emergency deliverable fuels to individuals whose annual family income is at or below 200% of the federal poverty guidelines as determined by the U.S. Department of Health and Human Services
  • Last year, OCED assisted 16 households with this grant
  • For a total of up to $46,900
    - State Revenue: $46,900
    - County Match: $0
  • Indirect costs are not included in this grant
  • Upon receipt award:
    - Authorizing the Administrator to sign the Notice of Grant Award
    - Amending the budget
    - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at Board

f. Michigan Public Service Commission Emergency Energy Assistance Program  Contract

  • Authorizing the signature of the County Administrator on the recurring application
  • To the Michigan Department of Human Services
  • For the period of December 4, 2012, through July 31, 2013
  • To help low-income families pay their home energy bills and avoid shutoffs
  • To provide emergency deliverable fuels assistance to residents who are at or below 200% of the federal poverty limit
  • In 2011/12, 68 individuals were served and $61,109 was received
  • For a total program of $94, 901
    - State Revenue: $94, 901
    - County Match: $0
  • Indirect costs are not eligible under this grant
  • Upon receipt award:
    - Authorizing the Administrator to sign the Notice of Grant Award
    - Amending the budget
    - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at Board

B.  Civic Infrastructure

1.    Treasurer

a.    Delinquent Tax Borrowing Resolution

  • Issuing 2013 General Obligation Limited Tax Notes

  • In an amount not to exceed $40 million

  • For the 2012 delinquent taxes

RECOMMENDATION: Approval

C.  Land Use & Environment

1.    Water Resources Commissioner

a.    Allen Creek Miller Ave. Drain Project

  • Pledging Washtenaw County's limited Full Faith & Credit for payment of bonds 
  • For the Allen Creek Miller Ave. Drain Project
  • In an amount not to exceed $1,585,000
  • The purpose of the project is to clean out, widen, deepen, straighten, tile, extend or relocate along a highway, construct branches, relief drains or connections to the Miller Avenue portion of the Allen Creek Drain to reduce downstream flooding and improve water quality to increase the public health benefit
  • Bonds will be retired through special assesments against the City of Ann Arbor directly

RECOMMENDATION: Approval

2.    Public Works

a.    Bond Refunding for Lyndon and Sylvan Townships for the Lyndon Sylvan Sewer System  Bond Resolution  Board Resolution

  • Lyndon Township and Sylvan Township sanitary sewer system expansion project refunding bonds, series 2013
  • Refunding these bonds is anticipated to generate approximately $110,000 in savings from reduced interest between Lyndon and Sylvan Townships

RECOMMENDATION: Approval

D.  Public Safety & Justice

1.    Sheriff

a.   Marine Safety Grant  Application

  • Ratifying the signature of the County Administrator on the application
  • To the Michigan Department of Natural Resources
  • For the period of January 1, 2012 - December 31, 2013
  • To provide up to 75% reimbursement for the operation of marine safety functions to patrol surface waters for public safety
  • For a total program of $231,271
    - State Revenue: $47,000
    - County Generated Fund: $190,271
  • Marine Safety Program is included in the 2013 Reaffirmed Budget
  • Upon receipt award:
    - Authorizing the Administrator to sign the Notice of Grant Award
    - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval 

E. Support Services  

1.    Infrastructure Management

a.   Amendment to Interagency Agreement for Collaborative Technology and Services  Amendment

  • Authorizing the County Administrator to sign Amendment 1
  • To the Interagency Agreement for Collaborative Technology and Services (IACTS)
  • To add a provision providing a streamlined approach to adding new members to the IACTS
  • Each Founding Member will enable an administrative individual to sign on behalf of that member for the purpose of adding new participants
  • To date, it is estimated that the Founding Members have avoided over $3 million in duplicative Information Technology costs

RECOMMENDATION: Approval 

F. Infrastructure Management  

a.   Amendment to Interlocal Agreement for the Southeast Michigan Regional Energy Office Community Alliance

  • Authorizing the signature of the County Administrator on the amended Agreement
  • With the Southeast Michigan Regional Energy Office (SEMRO) Community Alliance
  • 13 listed amendments to the agreement; which are discussed in greater detail within the cover memo
  • To further the County's guiding principle to provide leadership on intragovernmental, intergovernmental, and intersectoral cooperation and collaboration aimed at improving services to County citizens
  • Upon receipt award:
    - Authorizing the Administrator to sign the amendment

RECOMMENDATION: Approval

G. Board of Commissioners  

a.   Amending the Rules and Regulations of the Washtenaw County Board of Commissioners

  • Amending the list of boards/committees eligible for stipend
  • To add the Detroit Region Aerotropolis Board to the list and remove the Regional Transportation Authority

RECOMMENDATION: Approval

b.   Condemning the Passage of "Right to Work" legislation

  • Indicating that the Washtenaw County Board of Commissioners condemns the passage of "Right to Work" legislation
  • Directing the Director of Human Resources to engage in expedited negotiations 

RECOMMENDATION: Approval

V. Report of the Administrator
VI. Report of the Chair of the Board
VII. Items for Current/Future Discussion
VIII. Pending
IX. Adjournment

February 20, 2013
Board Room
220 N. Main St.,
Ann Arbor
6:30 p.m.

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