July 11, 2012 Ways and Means Agenda

AGENDA
WAYS & MEANS COMMITTEE
July 11, 2012
6:30 p.m.
Administration Building - Board Room
220 N. Main Street
Ann Arbor, Michigan
http://www.ewashtenaw.org

I.  Roll Call
II.  Citizen Participation
III.  Commissioner Follow-up to Citizen Participation
IV.  New  Business

A.  Land Use & Environment

1.    Water Resources Commissioner 

a.  Huron River Green Infrastructure District

  • Pledging Washtenaw County's Full Faith & Credit for payment of bonds
  • For the Huron River Green Infrastructure District
  • In an amount not to exceed $345,000
  • Completion of the project will provide bio-retention and stormwater capture via reforestation
  • Bonds will be completely retired through special assessments against the following:
    - City of Ann Arbor (100%)

RECOMMENDATION: Approval at Board

b.  Traver Creek Leslie Park Golf Course Drain Project

  • Pledging Washtenaw County's Full Faith & Credit for payment of bonds
  • For the Traver Creek Leslie Park Golf Course Drain Project
  • In an amount not to exceed $1,805,000
  • The purpose of the project is to detain and treat upstream runoff and stabilize the stream banks
  • Bonds will be retired through special assessments against the following:
    - City of Ann Arbor (86.11%)
    - State of Michigan (9.11%) - prepay
    - County of Washtenaw (4.78%)
  • The County of Washtenaw will prepay the amount of the project cost apportioned for benefits to County Roads

RECOMMENDATION: Approval at Board

c. Allen Creek Willard Street Drain Project 

  • Pledging Washtenaw County's Full Faith & Credit for payment of bonds
  • For the Allen Creek Willard Street Drain Project
  • In an amount not to exceed $345,000
  • The purpose of the project is to provide stormwater retention and infiltration from the road surface using porous asphalt
  • Bonds will be retired through special assessments against the following:
    - City of Ann Arbor (100%)

RECOMMENDATION: Approval at Board

d. North Lake Improvement Project

  •  Directing the Board of Public Works to undertake a lake improvement project for North Lake in the townships of Dexter and Lyndon
  • For a total cost of $305,000
  • Conducting this project through the Board of Public Works under Act 185 requires the establishment of a special assessment district of all properties benefitting from the project
  • To provide for lake management activities in order to control the proliferation of invasive and nuisance aquatic species
  • The project will include yearly aquatic herbicide applications, permitting activities, water quality studies and the maintenance of a lake level control structure
  • Residents around the lake formed the North Lake Protection Committee, an adhoc committee to assist with this effort
  • The Townships of Lyndon and Dexter have passed resolutions requesting assistance from the County in the implementation and financing of a project to control invasive and nuisance species, such as Eurasian Water Milfoil and the maintenance of a lake level control structure

RECOMMENDATION: Approval at Board

B.  Economic Development

1.    Office of Community and Economic Development 

a.    Employment Services Program  (Plan)

  • Ratifying the signature of the Chair of the Board on the Employment Services Program Plan

  • To the Workforce Development Agency, State of Michigan
  • For the period of 7/1/12 - 6/30/12
  • To provide job seekers with a variety of labor exchange services including job search assistance, assessment, job referral, and job placement services; re-employment services to unemployment insurance claimants; and recruitment services to employers
  • For Program Year 2011 (07/01/11-06/30/12) there was a total of 44,600 visits to the Michigan Works! Career Transition Center
  • For a total program of $470,755
    - Federal Revenue: $470,755
    - County Match: $0
  • Indirect costs are not included in this budget
  • Upon receipt of the award:
    - Authorizing the Chair of the Board to sign the notice of grant award
    - Authorizing the Administrator to amend the budget
    - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at Board

b.    Workforce Investment Act (WIA) Adult, Dislocated Worker and Youth Programs

  • Ratifying the signature of the Chair of the Board on the submitted budget information summary
  • To the Workforce Development Agency, State of Michigan
  • For the period of 7/1/12 - 6/30/13
  • To deliver WIA services to 179 eligible Adults, 421 eligible Dislocated Workers, 293 eligible Youth
  • To provide core, intensive, and training services as determined necessary by a skills assessment as well as educational opportunities, preparation for employment, occupational skill training, comprehensive guidance and counseling, and other supportive/follow-up services for youth
  • Last year the Office of Community and Economic Development served 208 Adults, 478 Dislocated Workers, and 319 Youth with $2,995,151
  • For a total program of $2,548,864
    - Federal Revenue: $2,548,864
       WIA Adult: $740,945
       WIA Dislocated Worker: $513,098
       WIA Youth: $1,294,821
    - County Match: $0
  • Indirect costs are not included in this budget
  • Upon receipt of the award:
    - Authorizing the Administrator to sign the notice of grant award
    - Authorizing the Administrator to amend the budget
    - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at Board

c. American Recovery and Reinvestment Act Regional Economic Impact Workforce Investment Act National Emergency Grant

  • Approving additional funding for the American Recovery and Reinvestment Act (ARRA) Regional Economic Impact (REI) Workforce Investment Act (WIA) National Emergency Grant (NEG)
  • From the Workforce Development Agency, State of Michigan
  • Extending the period through 6/30/12
  • Additional funding has become available because one of the other MWAs did not expend its funds
  • To provide employment-related services for Dislocated Workers
  • To temporarily expand service capacity at the state and local levels by providing time-limited funding assistance in response to significant dislocation events
  • For a total program of $1,02,171, which reflects an increase of $258,919
    - Federal Revenue: $1,021,171
    - County Match: $0
  • Indirect costs are not included in this budget
  • Upon receipt of the award:
    - Authorizing the Administrator to sign the notice of grant award
    - Authorizing the Administrator to amend the budget
    - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at Board

d. Workforce Investment Act (WIA) - Dislocated Worker (DW) Program (Additional funding)

  • Approving additional funding for the Appropriation Year (AY) 2010 Workforce Investment Act (WIA) Dislocated Worker (DW) Program
  • From the Workforce Development Agency, State of Michigan
  • For the period of 7/1/10 - 12/31/12
  • To provide core, intensive, and training services to dislocated workers as determined necessary by a skills assesment
  • To potentially provide supportive services to program participants
  • For a total program of $1,135,977, which reflects an increase of $350,000
    - Federal Revenue: $1,135,977
    - County Match: $0
  • Indirect costs are not included in this budget
  • Upon receipt of the award:
    - Authorizing the Administrator to sign the notice of grant award
    - Authorizing the Administrator to amend the budget
    - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at Board

C.  Children's Well-Being

1.    Head Start

a.   Annual Head Start Program

  • Ratifying the signature of the Chair of the Board on the application
  • To the Department of Health and Human Services
  • For the period of 8/1/12 - 7/31/13
  • To provide comprehensive pre-school services geared toward breaking the cycles of poverty to 561 children between the ages of 3 and 5 and their families
  • This action will extend the Head Start grant for one-year to provide more time for the Department of Health and Human Services to identify a new grantee and transition the program
  • Head Start will continue to serve the same number of children as previous years, but will reduce FTE to streamline administration and switch from a 3 teacher per room model to a 2 teacher per room model
  • Eliminating the following 7.8 FTE positions:
    - 1.0 FTE Head Start Program Manager
     Group: 32, Grade: 30
     Salary Range: $ 49,606 - $ 70,605
    - 1.0 Senior Management Assistant
     Group:32, Grade: 28
     Salary Range: $40,132 - $57,121
    - 4.0 FTE Child Development Assistant
     Group: 12, Grade: 15
     Salary Range: $26,256 - $32,343
    -0.8 FTE Nutrition Assistant
     Group: 12, Grade 11
     Salary Range: $19,098 - $ 23,257
    - 0.5 FTE Communication Support Liaison
     Group: 32, Grade: 24
     Salary Range: $14,913 - $20,409
    - 0.5 FTE Janitor-Head Start
    Group: 12, Grade: 11
     Salary Range: $11,562 - $ 14,064
  • Placing the following 3.0 FTE positions on hold vacant:
    - 1.0 FTE Child Development Professional
     Group: 11, Grade: 20
     Salary Range: $ 31,220 - $40,462
    - 1.0 Administrative Coordinator
     Group: 32, Grade: 25
     Salary Range: $31,912 - $43,674
    - 1.0 Communication Support Liaison
     Group: 32, Grade 24
     Salary Range: $29,825 - $40,817
  • There is a net elimination of 7.8 FTE, with 3.0 FTE placed on hold vacant only
  • For a total program of $ 4,551,357
    -Federal Revenue: $4,551,357
    -Federal Waiver: $3,702,085
    -USDA Reimbursement: $128,500
    -In-Kind Contributions: $394,563
    -County Match: $0
  • Indirect costs in the amount of $355,056 are included in the grant application
  • Upon receipt of the award:
    -Authorizing the Chair of the Board to sign the notice of grant award
    -Authorizing the Administrator to amend the budget
    -Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at Board

D.  Public Safety & Justice

1.    Sheriff

a.   Annual Community Corrections Advisory Board Grant (Plan)

  • Ratifying the electronic submission of the grant application
  • To the Michigan Department of Corrections
  • For the period of 10/1/12 - 9/30/13
  • To continue offering diversion and alternative sentencing options to the Washtenaw County Trial Court
  • To provide pre-trial services, drug testing, electronic monitoring and social education
  • In 2011 an estimated 55,953 jail bed days were saved for an estimated County cost savings of $4,756,005
  • For a total program of $1,037,788
    -State Revenue: $430,719
    -Program Generated Revenue: $260,890
    -Fund Balance: $105,196
    -County Match: $240,983
  • Indirect costs are not included in the budget
  • Upon receipt of the award:
    -Authorizing the Administrator to sign the notice of grant award
    -Authorizing the Administrator to approve the budget
    -Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at Board

E.  County Administration

a.   Amendment to the Washtenaw County Accommodations Ordinance

  • Approving a Second Resolution
  • To the Washtenaw Count Accommodations Ordinance
  • To exempt bed and breakfasts of 14 or fewer rooms, cottages, and individuals who periodically lease rooms in their homes from having to pay the accommodation tax
  • To make other minor changes to the ordinance

RECOMMENDATION: Approval 

b.   Contract with Sylvan Township

  • Authorizing the County Administrator's signature
  • On the contract with Sylvan Township
  • To address the rights and responsiblities of Sylvan Township and the County to repay the debt service on the refunded water and sewer bonds
  • To provide a means for the Township to avoid defaulting on the payment of the debt service for the refunded bonds
  • Agreement is contingent upon approval of a 4.40 millage for 20 years in November to assist paying off the existing refunded bond debt service
  • The on-going funding stream from this millage is not enough to cover the full bond payments
  • The County will annually advance funds from Capital Reserves to fulfill the bond debt payments
  • Sylvan Township will repay these advancements, plus the $1.2 million owed to the County from delinquent 2007 and 2008 special assesments, plus interest with the proposed millage by extending the millage 4 years beyond the debt repayment schedule

RECOMMENDATION: Approval at Board

c.   Four-Party Agreement/Articles of Incorporation

  • Place holder - Materials to be supplied before the Ways and Means meeting
    RECOMMENDATION: Approval


V. Report of the Administrator
VI. Report of the Chair of the Board
VII. Items for Current/Future Discussion
VIII. Pending
IX. Adjournment

August 1, 2012
Board Room
220 N. Main St.,
Ann Arbor
6:30 p.m.

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