Board of Commissioners

AGENDA
WAYS & MEANS COMMITTEE
September 7, 2011
6:30 p.m.
Administration Building - Board Room
220 N. Main Street
Ann Arbor, Michigan
http://www.ewashtenaw.org

I.  Roll Call
II. Citizen Participation
III. Commissioner Follow-up to Citizen Participation
IV. New Business

 

A.  Health

1.    Public Health

a.    Appointing Jeffrey Jentzen, M.D., Ph.D. as Medical Examiner, and Bader Cassin, M.D., Ph.D. as Deputy Medical Examiner

 

RECOMMENDATION: Approval

 

b.  2011/2012 Comprehensive Planning, Budgeting, and Contracting (CPBC) Agreement, 2011/2012 Budget, Position Eliminations & Reclassifications

  • Authorizing the electronic submission by the County Health Officer
  • To the Michigan Department of Community Health
  • For the period of October 1, 2011 through September 30, 2012
  • Approving the 2011-12 Budget in the amount of $11,839,496
  • Reflects a General Fund appropriation of $3,553,575
    -PH GF Appropriation: $2,993,523
    -Medical Examiner Appropriation: $548,052
  • The budgeted PH GF Appropriation has been reduced by $ 480,190 eliminating the Worksite Wellness Appropriation, and bringing it to
  • Reflects fee changes for Public Health, Environmental Health, and Medical Examiner fees
  • Approving a net decrease of 6.8 FTE 
  • Eliminating the following positions effective October 1, 2011:
    -0.6 FTE Social Worker
    Group: 11, Grade: 21
    Salary Range: $ 23,287 - $ 29,130
    -0.5 Senior Management Analyst
    Group: 32, Grade: 30
    Salary Range: $ 24,803 - $ 35,303
    -1.0 FTE Clerk Typist II
    Group: 12, Grade: 12|
    Salary Range: $ 28,648 - $ 34,888
    -2.0 FTE Administrative Coordinator
    Group: 32, Grade: 25
    Salary Range: $ 31,912 - $ 43,674
    -0.5 FTE Management Analyst I/II
    Group: 32, Grade: 27
    Salary Range: $ 36,280 - $52,404
    -1.2 FTE Public Health Nurse I/II
    Group: 18, Grade: 23/24
    Salary Range: $ 42,485 - $57,973
    -1.0 FTE Fiscal Coordinator
    Group: 32, Grade: 29
    Salary Range: $ 43,743 - $62,262
    -1.0 FTE Sanitarian
    Group: 11, Grade: 25
    Salary Range: $ 45,052 - $58,855
    -1.0 FTE Nurse Coordinator
    Group: 18, Grade: 26A
    Salary Range: $ 49,930 - $64,967
    -1.0 FTE PH Finance Administrator I/II
    Group: 32, Grade: 30
    Salary Range: $ 49,606 - $70,605
    -1.0 FTE Program Manager/Public Health
    Group: 32, Grade: 31
    Salary Range: $ 53,732 - $ 79,537

 

  • Eliminating the following positions effective December 31, 2011:
    -1.0 FTE Environmental Technician
    Group: 32, Grade: 30
    Salary Range: $ 49,606 - $70,605

 

  • Creating the following positions effective October 1, 2011:
    -2.0 FTE Management Assistant
    Group: 32, Grade: 27
    Salary Range: $ 36,280 - $52,404
    -1.0 FTE Program Manager/Public Health
    Group: 32, Grade: 31
    Salary Range: $ 53,732 - $ 79,537
    -1.0 FTE PH Budget & Finance Manager
    Group: 32, Grade: 32
    Salary Range: $ 59,641 - $88,285
    -1.0 FTE Public Health Program Administrator
    Group: 32, Grade: 32
    Salary Range: $ 59,641 - $88,285

  • Total PH expenditures from 10-11 to 11-12 increase by $188,777 due to adding Environmental Health to the Public Health budget
  • Indirect costs of $1,518,935 (a full unfreezing of the PH CAP) are included. 
  • Authorizing the Administrator to sign delegate contracts
  •  

    RECOMMENDATION: Approval

  

2.    Community Support & Treatment Services

     a. Community Support and Treatment Services (CSTS) Department Fiscal Year 2011-2012 Budget and Position Modifications

  • Approving the 2011-2012 Community Support and Treatment Services (CSTS) FY 2011-2012 Budget
  • For the period of October 1, 2011 through September 30, 2012
  • Approving the 2011-12 Budget in the amount of $26,838,55
  • Reflects eliminating GF Appropriation for JPORT (now covered by WCHO revenue) and using the County’s portion of an estate bequest for Jail Services
  • Approving a net decrease of 5.0 FTE

 

RECOMMENDATION: Approval

 

  • Eliminating the following positions effective October 1, 2011:

-1.0 FTE Mental Health Attendant
Group: 12, Grade: 11

Salary Range: $ 27,750 - $ 33,753

-8.0 FTE Client Driver Attendant
Group: 12, Grade: 12

Salary Range: $ 28,648 - $ 34,888

-5.0 FTE CSTS Office Assistant

Group: 12, Grade: 12

Salary Range: $ 28,648 - $ 34,888

-6.0 FTE CSTS Office Coordinator
Group: 12, Grade: 14

Salary Range: $ 30,515 - $ 37,464

-1.0 Production Assistant
Group: 12, Grade: 14

Salary Range: $ 30,515 - $ 37,464

-1.0 FTE Mental Hlth Worker I/II
Group: 11, Grade: 15

Salary Range: $ 31,508 - $38,811

-1.0 FTE Client Services Manager
Group: 11, Grade: 17

Salary Range: $ 33,753 - $ 41,766

-1.0 FTE Management Assistant
Group: 32, Grade: 27

Salary Range: $ 36,820 - $52,404

-1.0 FTE Mental Health Professional
Group: 11, Grade: 21

Salary Range: $ 38,811 - $ 50,441

-1.0 FTE Licensed Psychologist
Group: 10, Grade: 80

Salary Range: $ 61,503 - $82,209

 

  • Placing the following positions on Hold Vacant effective October 1, 2011:

-1.0 FTE Staff Psychiatrist

Group: 32, Grade: 34

Salary Range: $ 73,846 - $ 116,758

-1.0 FTE Mental Health Attendant
Group: 12, Grade: 11

Salary Range: $ 27,750 - $ 33,753

-8.0 FTE Client Driver Attendant
Group: 12, Grade: 12

Salary Range: $ 28,648 - $ 34,888

-5.0 FTE CSTS Office Assistant

Group: 12, Grade: 12

Salary Range: $ 28,648 - $ 34,888

-6.0 FTE CSTS Office Coordinator
Group: 12, Grade: 14

Salary Range: $ 30,515 - $ 37,464

-1.0 Production Assistant
Group: 12, Grade: 14

Salary Range: $ 30,515 - $ 37,464

-1.0 FTE Mental Hlth Worker I/II
Group: 11, Grade: 15

Salary Range: $ 31,508 - $38,811

-1.0 FTE Client Services Manager
Group: 11, Grade: 17

Salary Range: $ 33,753 - $ 41,766

-1.0 FTE Management Assistant
Group: 32, Grade: 27

Salary Range: $ 36,820 - $52,404

-1.0 FTE Mental Health Professional
Group: 11, Grade: 21

Salary Range: $ 38,811 - $ 50,441

-1.0 FTE Licensed Psychologist
Group: 10, Grade: 80

Salary Range: $ 61,503 - $82,209

 

  • Placing the following positions on Hold Vacant effective October 1, 2011:

-1.0 FTE Staff Psychiatrist

Group: 32, Grade: 34

Salary Range: $ 73,846 - $ 116,758

 

  • Creating the following positions effective October 1, 2011:

-10.0 FTE Customer Res Spec I/II
Group: 12, Grade: 14/15

Salary Range: $ 30,515 - $38,811

-9.0 FTE Vocational Specialist
Group: 11, Grade: 15

Salary Range: $ 31,508 - $38,811

-1.0 FTE Management Analyst I/II
Group: 32, Grade: 27/29

Salary Range: $ 36,820 - $52,404

-1.0 FTE Service Coordinator

Group: 11, Grade: 25

Salary Range: $ 45,052 - $58,855

-1.0 FTE Health Svcs Supervisor
Group: 10, Grade: 77
Salary Range: $ 49,424 - $ 66,017

 

  • Total budgeted CSTS expenditures from 10-11 to 11-12 increased by about $ 800,000, but the GF appropriation has decreased by $404,103
  • Indirect costs of $1,518,935 (a full unfreezing of the PH CAP) are included. 
  • Indirect costs of $1,518,935 (a full unfreezing of the PH CAP) are included. 
  • Authorizing the Administrator to sign the service agreement between the WCHO and CSTS upon review by Corporation Counsel, to be filed with the County Clerk
  • Authorizing the Administrator to sign the service agreement between the WCHO and CSTS upon review by Corporation Counsel, to be filed with the County Clerk

 

RECOMMENDATION: Approval

 

B. Economic Development

1.    Employment Training & Community Services

a. Workforce Investment Act (WIA) Adult, Dislocated Worker and Youth Programs

  • Ratifying the Chair of the Board’s signature on the budget summary submission
  • To the Michigan Department of Energy, Labor, and Economic Growth
  • For the period of July 1, 2011 through June 30, 2012
  • To deliver WIA services to 245 eligible Adults, 290 eligible Dislocated Workers, and 360 eligible Youth
  • To provide core, intensive, and training services as determined necessary by a skills assessment
  • Last year ETCS served 360 Adults, 678 Dislocated Workers, and 382 Youth with $3,302,135
  • For a total program of $2,995,151
           -Federal Revenue: $2,995,151
                       -WIA Adult: $775,302
                      - WIA Dislocated Worker: $709,661
                      - WIA Youth: $1,510,188
             -County Match: $0
  • Indirect costs are not included in the budget

 

RECOMMENDATION: Approval

 

b.    Foster Grandparent Program (FGP) State

  • Ratifying the County Administrator’s signature on the agreement
  • To the State of Michigan Office of Services to the Aging
  • For the period of October 1, 2011 through September 30, 2012
  • To provide opportunities for 75 persons at age 55 or over, who have limited income, to volunteer working with children with special needs
  • The volunteer receives a stipend, transportation to and from the volunteer site, one meal per day, and an annual physical exam
  • Last year ETCS served 75 adults to work with 300 children with special needs
  • For a total program of $10,027
    -State Revenue: $8,957
    -In-Kind Contributions: $1,070

    State Revenue: $8,957
    -In-Kind Contributions: $1,070
  • Indirect costs are not included in the budget

 

RECOMMENDATION: Approval

 

c.    Senior Nutrition

  • Ratifying the County Administrator’s signature on the Third Year Contract Addendum
  • To the Area Agency on Aging 1B
  • For the period of October 1, 2011 through September 30, 2012
  • To support the nutritional health and independence of older adults in Washtenaw County by serving a total of 1,375 older adults 163,337 meals through Congregate and Home-Delivered meals
  • Last year ETCS served a total of 163,337 meals through the program
  • For a total program of $850,680

           -Federal Revenue: $ 586,700

           -Program Revenue: $107,300

           -USDA Reimbursement: $91,491

           -In-Kind Contributions: $53,000

           -County GF Match: $12,189

  • Indirect costs are not included in the budget

 

RECOMMENDATION: Approval

 

C. Land Use & Environment

1.    Water Resources Commissioner – Public Works

      a.Western Washtenaw Recycling Authority

  • Approving the contract
  • With the City of Chelsea, the Township of Dexter, the Township of Lima, the Township of Lyndon, the Township of Manchester and the Western Washtenaw Recycling Authority (WWRA)
  •  To improve the WWRA Material Recovery Facility to allow for single-stream recycling services to the residents
  • Facility improvements are estimated to cost $3.2 million to be funded $500,000 from WWRA Reserves and $2.7 million by Washtenaw County issued bonds

  • The debt service for the bonds will be paid for through special assessments levied on over 8,100 currently developed parcels in the 5 municipalities

  • WWRA has agreed to add Commissioner Rob Turner to their Board as a representative of Washtenaw County

 

RECOMMENDATION: Approval

 

D. County Administrator

1.  Insurance Renewals

  • Accepting quotes for insurance coverage
  • For the period of October 1, 2011 through September 30, 2012
  • In the amount of $1,021,275
  • To provide coverage for (1) property, (2), general liability, (3) police liability, (4) auto liability, (5) liquor liability, (6) boiler and machinery, (7) crime, (8) public officials, (9) fiduciary liability, (10) environmental impairment liability (EIL) on storage tanks, (11) lawyers professional, (12) judicial liability and (13) medical professional
  • Selects Arthur J. Gallagher Insurance Agency as the Insurance Agency for the County
  • Approving insurance carriers for Chubb Insurance Company, Genesis Insurance Company, Great American Insurance Company, Underwriters at Lloyds, London , and
  • Hudson Insurance Company
  • Increases total insured value for property
  • Limits total loss to $200 million
  • Increases SIR for package from $400,000 to $500,000
  • All costs will be included in the 2012 Washtenaw County Recommended Budget
  •  

    RECOMMENDATION: Approval

     

    2. Veterans Relief Millage

    • Approving an Indigent Veterans’ Relief Millage
    • Of 0.025 mills to be levied in December 2011 as recommended by the Veterans Affairs Committee
    • For use during calendar year 2012
    • To provide relief for honorably discharged indigent members of the armed forces and their spouses, minor children and parents
    • The proposed millage would generate $344,486
    • The millage rate is the same as previous years, but is estimated to collect $11,000 less due to projected decreases of property values

     

    RECOMMENDATION: Approval

     

    3. Agricultural and Economic Development Millage

    • Approving an Agricultural and Economic Development millage
    • Of 0.05 mills to be levied in December 2011, as opposed to the 0.043 of a mill levied in December, 2010 
    • For use during calendar year 2012
    • The Millage would generate $688,913 to be spent as follows:

    -Economic Development Activities:

    -$ 230,000 for activities from Ann Arbor SPARK

    -$ 131,149 for activities of the Department of Community & Economic Development

    -$ 100,000 for activities of the Eastern Leaders Group

    -$ 65,264 to promote Heritage Tourism in Washtenaw County

    -$ 50,000 for activities from SPARK East

    -$ 15,000 to support the work of the Food System Economic Partnership (FSEP)

    • Agricultural Activities:

    -$ 82,500 for Washtenaw County 4-H

    -$15,000 to operate the Washtenaw County 4-H Youth Show

    • This assessment equates to $5 per $100,000 of taxable value
    • Last year, Act 88 funding was used to leverage over $7 million of outside revenue into the county

     

    RECOMMENDATION: Approval

     

    4. Suspending Washtenaw County’s Use of Construction Unity Board Agreements

    • Suspending the County’s use of Construction Unity Board (CUB) Agreements
    • In bid specifications and construction/renovation contracts
    • Pending the outcome of recent litigation challenging the validity of Public Act 98 of 2011
    • Effective July 19, 2011 Governor Snyder signed into law P.A. 98 of 2011, which is also known as the “Fair and Open Competition in Governmental Construction Act”
    • P.A. 98 provides that governmental units are not permitted to expend contractual funds for the construction, repair, remodeling or demolition of a facility if that contract contains a term requiring bidders, contractors or subcontractors to execute an agreement with a collective bargaining organization
    • P.A. 98 also provides that the prohibitions in the Act do not prohibit agreements undertaking activity protected by the National Labor Relations Act, which support agreements like CUB
    • There is a pending lawsuit seeking  declaratory judgment and an injunction holding that P.A. 98 is invalid and unenforceable due to the NLRA

     

    RECOMMENDATION: Approval at Board

     

    5. Amending Ann Arbor Area and Ypsilanti Area Convention & Visitors Bureau, Inc.

    • Approving amendments to the current contracts
    • With the Ann Arbor Area Convention Center and Visitors Bureau, Inc. and the Ypsilanti Area Convention and Visitors Bureau, Inc
    • To modify compensation language to distribute 75% of excess funds retained for administering the Accommodation Ordinance to the Ann Arbor Area Convention Center and Visitors Bureau, Inc. and 25% of excess funds to the Ypsilanti Area Convention and Visitors Bureau, Inc.
    • Excess funds are determined as those funds that remain after costs for enforcement of the Accommodations Ordinance, plus the amount necessary to retain a 10% fund balance 

 

       RECOMMENDATION: Approval

 

V.  Report of the Administrator
VI.  Report of the Chair of the Board
VII.  Items for Current/Future Discussion
VIII.  Citizen Participation
IX.  Commissioner Follow-up to Citizen Participation 
X. Pending
XI. Adjournment
September 21,  2011
Board Room
220 N. Main Street
Ann Arbor
6:30 p.m.

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