Board of Commissioners

 

AGENDA
WAYS & MEANS COMMITTEE
July 6, 2011
6:30 p.m.
Administration Building - Board Room
220 N. Main Street
Ann Arbor, Michigan
http://www.ewashtenaw.org

I.  Roll Call
II.  Citizen Participation
III.  Commissioner Follow-up to Citizen Participation
IV.  New Business

A.  Health and Human Services

1.    Public Health

a.    Genesee County Health Department Racial and Ethnic Approaches to Community Health (REACH) US Legacy Project  (Application)

  • Ratifying the signature of the County Administrator on the electronic application
  • To the Genesee County Health Department
  • For the period of October 1, 2011 through September 30, 2012
  • To support existing community efforts to reduce the persistent local African American health disparity in infant mortality within a high- risk population and area of the county
  • To begin an awareness and outreach campaign for African American women who are 18 through 30 years of age in the Ypsilanti area
  • To continue the partnership with the Coalition for Infant Mortality Reduction and add membership from community partners and the target population to provide input that will increase the effectiveness of the project and add to the potential sustainability beyond this funding year
  • For a total program of $24,805
    -Local Revenue: $24,805
    -County Match: $0
  • Indirect costs of $2,255 are included in the grant budget
  • Upon receipt of the award:
    -Authorizing the Administrator to sign the notice of grant award
    -Authorizing the Administrator to approve the budget
    -Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at Board

 

B.   Economic Development

1.    Employment Training and Community Services

a.    Michigan National Career Readiness Certificate (MI NCRC) (Budget Information Summary)

  • Ratifying signature of the Chair of the Board on the certificate
  • To the Workforce Development Agency, (formerly the Department of Energy, Labor, and Economic Growth)
  • For the period of July 1, 2009 through June 30, 2011
  • To adopt the NCRC, in response to requests for a common and reliable career readiness certificate
  • To receive associated funding that will enable the local Michigan Works! Agencies to provide workforce development services in accordance with the certificate
  • To indicate that an individual has demonstrated certain skill levels that are critical to job success
  • To quantify the skills of the workforce to potential employers, increasing the chance that local workers will find gainful employment
  • This is the first year in recent history that funding for this purpose has been received
  • For a total program of $140,954
    -Federal Revenue: $140,954
    $19,182 available under the Wagner Peyser Act
    $76,746 in ARRA stimulus funding
    $45,026 in WIA Statewide funding
    -County Match: $0
  • Indirect costs are not included in the budget
  • Upon receipt of the award:
    -Authorizing the Administrator to sign the notice of grant award
    -Approving the budget
    -Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at the Board

 

b.    Wagner-Peyser Recovery Act Reemployment Services (RES) funding for Trade

  • Ratifying signature of the Chair of the Board on the certificate
  • To the Workforce Development Agency (formerly the Department of Energy, Labor, and Economic Growth)
  • For the period of October 1, 2009 through March 31, 2011
  • Funding is specifically allocated for the provision of RES to Unemployment Insurance claimants
  • To assist individuals who have become unemployed as a result of increased imports or a shift in production
  • To help such laid-off workers return to suitable employment as quickly as possible
  • To provide services such as: career readiness assessments, in-person assessments of needs, one-to-one career guidance and case management, development of individual service strategy plans, referral to jobs and training programs, as appropriate
  • In 2009, ETCS received $300K in ARRA funding for reemployment services
  • Prior to that, no funds had been received since 2006
  • For a total program of $19,620
    -Federal Revenue: $19,620
    -County Match: $0
  • Indirect costs are not included in this budget
  • Upon receipt of the award:
    -Authorizing the Administrator to sign the notice of grant award
    -Authorizing the Administrator to amend the budget
    -Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at Board

 

2.    Office of Community Development, Economic Development and Energy, Employment Training and Community Services

a.    Departmental Consolidation & Resulting Position Changes (Budget Supplement) (Job Descriptions) (Business Plan and Dashboard - to be added after finalized)

  • Requesting approval of the consolidation of the Office of Community Development, Economic Development & Energy, and Employment Training and Community Services
  • Into the new Office of Community and Economic Development
  • Effective January 1, 2012
  • To improve service delivery by combining departmental resources, and eliminating overlapping and duplicative services and functions
  • To preserve vital services to the community in the face of impending cuts at all levels of government
  • To increase organizational sustainability by coordinating support services, as well as grant management and regulatory reporting functions
  • For a total budget of $16,011,932
    -Federal Revenue: $11,759,569
    -State Revenue: $374,667
    -Tax Revenue: $144,000
    -Fees Revenue: $148,000
    -Other Revenues: $1,861,544
    -In Kind: $63,932
    -General Fund Appropriations: $1,660,221
  • Approval of various position changes, including 11 eliminations, 3 creations, 20 reclassifications, 5 title changes, and 1 position being placed on Hold/Vacant
  • For a net decrease of 8 positions

Eliminating 3.0 FTE Clerk Typist II
Group 12, Grade 12
Salary Range: $28,647-$34,887

Eliminating 1.0 FTE Weatherization Special Projects Coordinator
Group 11, Level 15
Salary Range: $31,507-$38,811

Eliminating 2.0 FTE Weatherization QA Specialist
Group 11, Level 15
Salary Range: $31,507-$38,811

Eliminating 1.0 FTE Community Services Professional I/II
Group 11, Level 25
Salary Range: $45,051-$58,855

Eliminating 1.0 FTE Management Analyst I/II
Group 32, Level 29
Salary Range: $43,743-$62,262

Eliminating 1.0 FTE Economic & Energy Specialist
Group 11, Level 28
Salary Range: $50,440-$66,253

Eliminating 1.0 FTE Fiscal Analyst I/II
Group 32, Level 29/30
Salary Range: $43,743-$70,605

Eliminating 1.0 FTE Human Services Division Director
Group 32, Level 34
Salary Range: $73,846-$116,758

Creating 1.0 FTE One Stop Coordinator I/II
Group 11, Level 22/24
Salary Range: $40,253-$56,586

Creating 1.0 FTE Community Development Specialist
Group 11, Level 26/28
Salary Range: $46,753-$66,253

Creating 1.0 FTE C&ED Finance Supervisor
Group 10, Level 76
Salary Range: $45,973-$61,455

Placing 1.0 FTE Management Analyst I/II on Hold/Vacant Status
Group 32, Level 27/29
Salary Range: $36,820-$62,262

RECOMMENDATION: Approval 

 

C.  Civic Infrastructure

1.    Clerk/Register of Deeds

Immediate Marriage License Fees

  • Adopting an increased fee of $50
  • To waive the statutory three-day waiting period for a marriage license
  • Previous fee was $5 and did not cover the costs incurred by staff to drop other projects and fulfill the marriage license request
  • Other counties in Michigan charge up to $100 to waive this fee

RECOMMENDATION: Approval at Board

 

D.  Support Services

1.    Facilities Management

a.    Trial Court Consolidation Project – Phase II

  • Authorizing the County Administrator to allocate funding from current fund balances and operations
  • For the Trial Court Consolidation Project – Phase II
  • This project will renovate the first floor to allow for efficient delivery of services, operational and security enhancements, and overall reductions in the cost of doing business
  • In early 2011, Juvenile Court relocated from Platt Rd to the Downtown Courthouse, due to the cost prohibitive repairs needed at the Platt Rd facility
  • Locating Juvenile Court with the other divisions of the Trial Court is expected to bring efficiencies for the Court Operations, and reduces Facilities overall costs by taking the Platt Rd building offline
  • For a total cost of $ 1,000,000
    -2011 Facilities Remaining Balance: $ 260,000
    -Washtenaw Avenue Entrance and 14A-1 Demolition Remaining Balances: $ 239,510
    -Capital Projects Fund Balance: $ 500,940

RECOMMENDATION: Approval at Board

 

2.  Administration

a.  Police Services Settlement

 

3.  Human Resources

a.  Agreement with Michigan Nurses Association - Unit I

 

V.  Report of the Administrator
VI.  Report of the Chair of the Board
VII.  Items for Current/Future Discussion
VIII.  Citizen Participation
IX.  Commissioner Follow-up to Citizen Participation
X.  Pending
XI.  Adjournment

August 3, 2011
Board Room
220 N. Main Street
Ann Arbor
6:30 p.m.

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