Ways and Means - November 4, 2009

AGENDA
WAYS & MEANS COMMITTEE
November 4, 2009
6:30 p.m.
Administration Building - Board Room
220 N. Main Street
Ann Arbor, Michigan
http://www.ewashtenaw.org


I. Roll Call
II. Citizen Participation
III. Commissioner Follow-up to Citizen Participation
IV. New Business

A. Public Safety & Justice

Sheriff Emergency Services

a. Annual Emergency Management Performance Grant (Budget) (Work Agreement)

  • Ratifying the signature of the Chair of the Board and the County Administrator on the Work and Budget Agreement
  • To the Michigan State Police, Emergency Management and Homeland Security Division
  • For the period of 10/1/09 to 9/30/10
  • For pass-through funding from the Federal Emergency Management Agency (FEMA) to support County Emergency Management operations
  • In the amount up to $73,845 or 50% of eligible expenses
  • No match is required. Eligible expenses are salary and fringes for the Emergency Management Director
  • Upon receipt of the award:
    -Authorizing the Administrator to sign the notice of grant award
    -Authorizing the Administrator to approve the budget
    -
    Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval

b. 2008 Homeland Security Grant (Agreement)

  • Ratifying the signature of the County Administrator on the grant agreement
  • To the United States Department of Homeland Security
  • For the period of 9/1/08 to 5/31/11
  • For Homeland Security funding to purchase Weapons of Mass Destruction response equipment, enhance emergency planning and coordination, improve disaster exercise design and participation, and for local hospitals and public health preparedness
  • For a total program of $719,364
    -
    Federal Revenue: $719,364
    -
    County Match: $0
  • No indirect costs are not applicable to Washtenaw County under this grant
  • Upon receipt of the award:
    -Authorizing the Administrator to sign the notice of grant award
    -Authorizing the Administrator to approve the budget
    -
    Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval 

c. Central Dispatch and Emergency Services Division Reorganization (Organizational Chart)

  • To reorganize the Sheriff Central Dispatch and Emergency Services
  • To address staffing shortages and record 911 call volumes
  • Specifying a number of adjustments to wages and other benefit modifications
  • Eliminating four (4) 1.0 FTE Dispatch Operations Supervisor positions:
    -Grade 61, Group 17
    -Salary Range: $60,841 - $64,673
  • Creating two (2) 1.0 FTE Communications Operator position:
    -Grade 56, Group 16
    -Salary Range: $34,246 - $53,615
  • Creating a 1.0 FTE Emergency Planning Coordinator position:
    -Grade 29, Group 32
    -Salary Range: $43,743 - $62,262
  • Creating a 1.0 FTE Dispatch Operations Coordinator position:
    -Grade 30, Group 32
    -Salary Range: $49,606 - $70,605
  • Remove hold/vacant a 1.0 FTE Communications Operator position:
    -Grade 56, Group 16
    -Salary Range: $34,246 - $53,615
  • Adopting new job descriptions

RECOMMENDATION: Approval at the Board

B. Economic Development

ETCS

a. Department of Human Services (DHS) Michigan Public Service Commission (MPSC) Weatherization Assistance and Client Education Program (Agreement)

  • Ratifying the signature of the County Administrator on the application
  • To the Michigan Department of Human Services
  • For the period of 11/1/09 to 9/30/10
  • To complete weatherization energy savings improvements on 55 residential units
  • To conduct 6 energy saving education classes reaching 170 people
  • In 08/09 DHS MPSC Weatherization served 45 households and conducted 5 energy education classes for a total program of $182,750.
  • For a total program of $222,773
    -
    State Revenue: $222,773
    -
    County Match: $0
  • Indirect costs are not included in this budget
  • Upon receipt of the award:
    -Authorizing the Administrator to sign the notice of grant award
    -Authorizing the Administrator to approve the budget
    -
    Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval

b. The Emergency Food Assistance Partnership (TEFAP) (Agreement)

  • Ratifying the signature of the County Administrator on the agreement
  • To the Michigan Department of Education
  • For the period of 10/1/08 - 9/30/09
  • To supplement the diets of low-income people in need through emergency food and nutrition assistance at no cost
  • To serve 1,985 households per quarterly distribution through partnership with the Food Gatherers
  • Eligible persons have an income of 130% of the Federal Poverty level if younger than age 60, and 160% of the Federal Poverty line for persons age 60 and older
  • In 07/08 ETCS served 2,500 households with $15,512
  • For a total program of $ 39,693
    -State Revenue: $ 39,693
    -County Match: $0
  • Indirect costs are not included in this budget
  • Upon receipt of the award:
    -Authorizing the Administrator to sign the notice of grant award
    -Authorizing the Administrator to approve the budget
    -
    Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at Board

c. The Emergency Food Assistance Partnership (TEFAP) Additional ARRA Funding (Agreement)

  • Ratifying the signature of the County Administrator on the agreement
  • To the Michigan Department of Education
  • For the period of 10/1/08 - 9/30/09
  • To supplement the diets of low-income people in need through emergency food and nutrition assistance at no cost
  • To serve an additional 617 households per quarterly distribution through partnership with the Food Gatherers
  • Eligible persons have an income of 130% of the Federal Poverty level if younger than age 60, and 160% of the Federal Poverty line for persons age 60 and older
  • For a total program of $ 17,113
    -State Revenue: $ 17,113
    -County Match: $0
  • Indirect costs are not included in this budget
  • Upon receipt of the award:
    -Authorizing the Administrator to sign the notice of grant award
    -Authorizing the Administrator to approve the budget
    -Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at Board

C. Administrator

2010 - 2011 Budget (Position Grid)

  • Adopting the 2010 - 2011 budget

RECOMMENDATION: Approval

V. Report of the Administrator

  • Public Health Update on Pandemic Influenza A H1N1

VI. Report of the Chair of the Board
VII. Items for Current/Future Discussion
VIII. Citizen Participation
IX. Commissioner Follow-up to Citizen Participation
X. Pending
XI. Adjournment

November 18, 2009
Board Room
220 N. Main Street
Ann Arbor
6:30 p.m.

For additional information, please call Washtenaw County Administration at (734) 222-6850

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