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AGENDA
WAYS & MEANS COMMITTEE
June 3, 2009
6:30 p.m.
Administration Building - Board Room
220 N. Main Street
Ann Arbor, Michigan
http://www.ewashtenaw.org

I. Roll Call
II. Citizen Participation
III. Commissioner Follow-up to Citizen Participation
IV. New Business

A. Public Safety & Justice Community of Interest

Sheriff

Edward Byrne Memorial Justice Assistance Grant (JAG) Formula Program: Local Solicitation (Application) (Job Description)

•   Ratifying the submission of the grant application
•   To the United States Department of Justice, Office of Justice Programs
•   For the period of October 1, 2009 through September 30, 2011
•   To enable the Washtenaw County Sheriff's Office to implement a Community Outreach Team
•   To help advance the Sheriff's community policing philosophy
•   To create a .75 FTE Status grant funded Community Outreach Coordinator position to assist with the implementation of the program
  - Grade: 18
  - Salary Range: $29,952 to $40,817
• No County General Fund dollars are requested for this position\
• For a total program of $160,723
• Federal Revenue: $160,723
  -County Match: $0
• Indirect costs are not included in this grant
• Upon receipt of the award:
  - Authorizing the Administrator to sign the notice of grant award
  - Authorizing the Administrator to approve the budget
  - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at the Board on July 8, 2009

B. Childrens Well-being Community of Interest

Head Start

1. 2009-10 Great Start Readiness Program (GSRP) Competitive Grant (Application)

• Ratifying the signature of the Administrator on the grant application
• To the Michigan Department of Education
• For the period of October 1, 2009 through September 30, 2010
• To serve 20 existing Head Start children and families who are "at risk" of school failure, in two blended Head Start/GSRP full day classrooms at the Grantee program in Ypsilanti
• As part of a coordinated effort with Success by Six to ensure that age-eligible children who are "at risk" for school failure are served in the most appropriate preschool setting.
• Eligibility is based on family income level plus children must have at least two of 25 risk factors associated with school failure
• For a total program of $68,000
  - State Revenue: $68,000
  - County Match: $0
• This grant will supplement federal and County funds already budgeted in the 2009-10 Head Start budget; no additional general fund support is needed
• Indirect costs are not included in this grant
• Upon receipt of the award:
  - Authorizing the Administrator to sign the notice of grant award
  - Authorizing the Administrator to amend the budget
  - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at the Board

2. Head Start Expansion Grant (Application)

• Authorizing the signature of the Chair of the Board on the grant application
• To the United States Department of Health & Human Services
• For the period of August 1, 2009 through July 31, 2010
• To provide Head Start services for 40 children and families in school districts which are currently un-served: Dexter, Chelsea, Saline, and Milan
• To alleviate wait lists at existing Head Start sites in Ann Arbor and Ypsilanti by serving 23 additional children whose families are either homeless or for whom English is a second language
• For a total program of $414,750
  - Federal Revenue: $331,800
  - Local Match: $82,950 (In-kind contributions)
• No additional general fund support is needed
• Indirect costs are not included in this grant
• Upon receipt of the award:
  - Authorizing the Administrator to sign the notice of grant award
  - Authorizing the Administrator to amend the budget
  - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at the Board

3. Early Head Start Expansion Grant (Application)

• Authorizing the signature of the Chair of the Board on the grant application
• To the United States Department of Health & Human Services
• For the period of August 1, 2009 through July 31, 2010
• To implement Early Head Start services for children ages 0-3 years old and pregnant mothers through two different program options
• Whitmore Lake School District, an existing Head Start delegate, will serve 16 children and families in a home based option
• SOS Community Services, a Head Start child care partner, will serve 20 children and families who are homeless at the Time for Tots Center in Ann Arbor
• For a total program of $233,750
  - Federal Revenue: $187,000
  - Local Match: $46,750 (In-kind contributions)
• No additional general fund support is needed
• Indirect costs are not included in this grant
• Upon receipt of the award:
  - Authorizing the Administrator to sign the notice of grant award
  - Authorizing the Administrator to amend the budget
  - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at the Board

C. Economic Development Community of Interest

ETCS

Summer Food Program (Application)

• Ratifying the signature of the Administrator on the grant application
• To the Michigan Department of Education
• For the period of June 15, 2009 through August 28, 2009
• To 15,000 breakfasts, 40,000 lunches, 22,000 snacks to low-income children at 30 sites throughout the Ann Arbor/Ypsilanti area
• Eligible children are members of a family that can be classified as low-income or attend a summer program in an area where more than 50% of families are below the income eligibility guidelines
• In FY 2008 ETCS served 11,295 breakfasts, 29,124 lunches, and 16,163 snacks for a total budget of $150,941
• For a total program of $175,000
  - Federal Revenue: $175,000
  - County Match: $0
• Indirect costs are not included in this grant
• Upon receipt of the award:
  - Authorizing the Administrator to sign the notice of grant award
  - Authorizing the Administrator to approve the budget
  - Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at the Board

D. Board of Commissioners

2010-11 Budget Reduction

• Approving a reduction for the Board of Commissioners budget in 2010-11

RECOMMENDATION: Approval at the Board

 E. Office of the Administrator

1. 2010/11 Administrator's Recommended Budget Phase 1 (Executive Summary) (Presentation)

2. Non Union Compensation & Benefit Adjustments

• Approving the 2010-11 Human Services and Children's Well-Being funding allocation at $853,800 for a reduction of $250,000 over 2008-09 allocations
• Cost savings realized in wages, pay-for-performance, and benefits for non-union employees will be incorporated into the County's 2010-11 budget

RECOMMENDATION: Approval

3. Reduction in Outside Agency Commitments

• Approving the 2010-11 Human Services and Children's Well-Being funding allocation at $853,800 for a reduction of $250,000 over 2008-09 allocations
• Approving the Office of Community Development to administer these funds

RECOMMENDATION: Approval

V. Report of the Administrator

• 2009 1st Quarter Presentation

VI. Report of the Chair of the Board
VII. Items for Current/Future Discussion
VIII. Citizen Participation
IX. Commissioner Follow-up to Citizen Participation
X. Pending
XI. Adjournment

July 8, 2009
Board Room
220 N. Main Street
Ann Arbor
6:30 p.m.

For additional information, please call Washtenaw County Administration at (734) 222-6850