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AGENDA
WAYS & MEANS COMMITTEE
December 7, 2005

6:30 p.m.
Administration Building - Board Room
220 N. Main Street
Ann Arbor, Michigan
http://www.ewashtenaw.org

I.

Roll Call

II.

Citizen Participation

III.

Commissioner Follow-up to Citizen Participation

IV.

New Business

A.

Housing & Homelessness Community of Interest

1) Employment Training and Community Services

a) Annual Federal Foster Grandparent Program

Ratifying the submission

To the Corporation for National and Community Services

For the period 1/1/06 12/31/06

To support volunteer opportunities for 64 adults (age 60 and older) with limited incomes to work one-on-one with children with special needs at 33 community sites

Volunteers serve 20 hours/week

In addition to community involvement and recognition, volunteers receive a small stipend, transportation, one meal/day, uniforms, training, and an annual physical exam

For a total program of $ 447,675
-Federal: $ 300,879
-State: $ 11,786
-Match: $ 66,296 (no change from prior year)
-CSBG subsidy: $ 50,894

-In-kind: $ 17,820

Upon receipt of the award:
-Authorizing the Administrator to sign the Notice of Grant Award
-Amending the budget
-Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval at the Board

b) Annual Food Assistance Employment and Training Plan

Ratifying the submission

To the Department of Labor and Economic Growth (MDLEG)

For the period 10/01/05 09/30/06

Through an interagency agreement with the Michigan Department of Human Services

Serving able-bodied adults aged 18-49, without dependents, who are in jeopardy of losing their food assistance eligibility due to time limits

Program is in its sixth year

For a total program of $ 84,048
-Federal: $ 84,048

Upon receipt of the award:
-Authorizing the Administrator to sign the Notice of Grant Award
-Amending the budget
-Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval at the Board

c) Annual Community Services Block Grant (CSBG)

Ratifying the submission

To the Michigan Department of Human Services

For the period 10/01/05 09/30/06

To prevent and eliminate the causes, conditions, and effects of poverty and to promote social and economic opportunities for low-income individuals in Washtenaw County

Serving individuals whose annual family income is at or below 125% of the poverty level

CSBG services support client efforts to secure and maintain meaningful employment; attain adequate education; make better use of available income; obtain and maintain adequate housing; and obtain emergency assistance.

For a total program of $ 899,553
-State: $ 546,219
-Match: $ 353,334

Upon receipt of the award:
-Authorizing the Administrator to sign the Notice of Grant Award
-Amending the budget
-Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval at the Board

d) Annual Temporary Assistance to Needy Families (TANF) Program

Ratifying the submission

To the Michigan Department of Human Services

For the period 10/01/05 09/30/06

As part of the Emergency Services Program, designed to provide assistance in response to a specific crisis once during the program year

Assistance could be in the form of provision of food, clothing for work-related purposes, utility assistance, medical or prescription assistance, or payment for eyeglasses

Administered in accordance with the State Emergency Funds (SEF) formula, targeting individuals and families with incomes less than 200% of poverty

For a total program of $ 70,920
-Federal: $ 70,920

Upon receipt of the award:
-Authorizing the Administrator to sign the Notice of Grant Award
-Amending the budget
-Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval at the Board

e) Annual Work First plan

Ratifying the submission

To the Michigan Department of Labor and Economic Growth

For the period 10/01/05 09/30/06

Funds come from two sources: federal Temporary Assistance for Needy Families (TANF) and State General Fund/General Purpose (GF/GP)

To eligible TANF recipients referred by the Michigan Dept. of Human Services (DHS)

Program provides joint orientation and client assessment with DHS; job club/job search services; provision of other employment and training services; and supportive services as necessary, including auto purchases, public transportation allowances, auto-related expenses, and clothing

For a total program of $ 1,675,051
-Federal: $ 1,391,927 (TANF)

-State: $ 283,124 (GF/GP)

Upon receipt of the award:
-Authorizing the Administrator to sign the Notice of Grant Award
-Amending the budget
-Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval at the Board

f) Trade Adjustment Assistance

Ratifying the submission

To the Michigan Department of Labor and Economic Growth

For the period 10/01/05 09/30/06

Designed to assist workers to re-enter the workforce after they have become unemployed because of imports from or shift in production to other countries

Serving approximately 15 eligible individuals

Program services include: job search, relocation assistance, retraining, and income support

For a total program of $ 59,983
-Federal: $ 59,983

Upon receipt of the award:
-Authorizing the Administrator to sign the Notice of Grant Award
-Amending the budget
-Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval at the Board

g) Emergency Food Assistance Program

Ratifying the submission

To the Michigan Department of Education

For the period 10/01/05 09/30/06

Created in 1981 to distribute surplus USDA-purchased food to supplement the diets of low-income people

Eligibility requirements are based on household income levels

Serving approximately 650 families per quarterly distribution

For a total program of $ 13,136

-Federal: $ 13,136

Upon receipt of the award:
-Authorizing the Administrator to sign the Notice of Grant Award
-Amending the budget
-Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval at the Board

B.

Planning, Development, and Environment Community of Interest

1) Planning & Environment

a) 2006 Survey, Monumentation, and Remonumentation Program

Approving the submission

To the Michigan Department of Labor and Economic Growth (DLEG)

For the period 10/01/05 09/30/06

Under Public Act 345 of 1991, which established the State Survey and Remonumentation law

For the remonumentation of all public land survey corners in the State of Michigan within the next twenty years

Administered by the Planning & Environment Department with the County Road Commission and selected County surveyors

Activity supports the accuracy of Geographic Information System (GIS) base

For a total program of $ 176,272
-State: $ 176,272

Upon receipt of the award:
-Authorizing the Administrator to sign the Notice of Grant Award
-Amending the budget
-Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval at the Board

b) Centers for Regional Excellence Grant

Authorizing the submission

To the State of Michigans Centers for Regional Excellence Program

In the amount of $25,00 over a two year period

To implement strategies within the Washtenaw Metro Alliances Plan for Coordinated Parkland and Open Space

Washtenaw County will act as fiduciary for the Metro Alliance

Upon receipt of the award:
-Authorizing the Administrator to sign the Notice of Grant Award
-Amending the budget
-Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval at the Board

C.

Childrens Well-Being Community of Interest

Childrens Services & Trial Court

Child Care Fund

Authorizing the submission of the Child Care Fund Budget Summary Form 2091

To the Michigan Department of Human Services

For the period 10/1/05 9/30/06

A collaborative effort between State and County governments, including Native American Tribes

Providing 50% reimbursement to eligible expenses, which include funding for programs that serve neglected, abused, and delinquent youth in Michigan

Expenses are made locally and submitted to the State for reimbursement on a monthly basis

For 50% reimbursement on estimated expenditures of $8,994,580 for State funding of $4,497,290

For 100% reimbursement on pre-adoptive care estimated expenditures of $5,696

For a total estimated reimbursement of $4,502,986

Anticipated expenditures and reimbursements are consistent with the Countys 2006 adopted budget

RECOMMENDATION: Approval at the Board

D.

Health Community of Interest

1) Washtenaw Health Plan (WHP)

a) Creating three positions

Creating 1.5 FTE Management Analyst I/II positions (effective 1/1/06)
-Grade 27/29, Group 32
-Salary Range: $35,214 - $59,546

Creating a 0.5 FTE Senior Management Analyst position (effective 1/1/06)
-Grade 30, Group 32
-Salary Range: $45,600 - $64,903

To increase Washtenaw Health Plan capacity to respond to a significant increase in enrollment

Through program enhancements in the areas of case management, patient utilization data analysis, and provider network and contract management

Authorizing the Administrator to approve amendments to the WHP lease agreement

Approving a budget adjustment in the amount of $127,439 for Public Health funded through the WHP lease agreement (no additional General fund support)

2) Public Health jointly with Community Supports and Treatment Services

b) 2005-06 Budget Adjustments

Approving a budget adjustment in the amount of $126,127 for CSTS

To provide enhanced services to individuals with co-occurring disorders of mental illness and substance abuse

Creating a 1.0 FTE Mental Health Worker position (effective 1/1/06)
-Grade 15, Group 11
-Salary Range: $30,134 - $37,119

Creating a 1.0 FTE Mental Health Professional position (effective 1/1/06)
-Grade 21, Group 11
-Salary Range: $37,119 - $48,241

Authorizing the Administrator to approve amendments to the 2005-06 CSTS-WCHO contract (no additional General Fund support)

Approving position modifications effective 1/1/06

To implement integration of the CSTS and Public Health fiscal units

Eliminating a 1.0 FTE Senior Fund Account Specialist
-Grade 17, Group 12
-Salary Range: $32,281-$39,944

Eliminating a 1.0 FTE Accounts Coordinator position
-Grade 22, Group 11
-Salary Range: $38,497-$50,072

Eliminating a 1.0 FTE Management Assistant position
-Grade 27, Group 32
-Salary Range: $35,214-$50,119

Eliminating a 1.0 FTE Public Health Manager position
-Grade 31, Group 32
-Salary Range: $49,394-$73,115

Eliminating a 1.0 FTE Senior Fiscal Manager position
-Grade 31, Group 32
-Salary Range: $49,394-$73,115

Creating 2.0 FTE Senior Fiscal Assistant positions
-Grade 18, Group 12
-Salary Range: $33,366-$41,482

Creating a 1.0 FTE Accounting Coordinator position
-Grade 26, Group 11
-Salary Range: $44,714-$58,527

Creating a 1.0 FTE Fiscal Coordinator position
-Grade 29, Group 32
-Salary Range: $41,836-$59,546

Creating a 1.0 FTE Health Services Finance Administrator
-Grade 33, Group 32
-Salary Range: $60,859-$93,329

All position modifications are cost-neutral to the General Fund

RECOMMENDATION: Approval at the Board

3) Washtenaw Community Health Organization

c) Position modifications

Creating 1.0 FTE Contract Analyst position (effective 1/1/06)
-Grade 20, Group 11
-Salary Range:  $35,831-$46,432

Creating 0.5 FTE Management Assistant position (effective 1/1/06)
-Grade 27, Group 32
-Salary Range: $35,214-$50,119

To enhance the Provider Relations Unit capacity to provide consistency in contract processing and monitoring and credentialing in Washtenaw, Lenawee, Monroe, and Livingston counties

All costs for these positions will be covered by WCHO and its regional affiliates

Approving a salary adjustment outside the salary range for a Grade 32 non-union employee (Range: $53,228-$78,792)

To mirror compensation for equivalent positions in other Community Mental Health Boards based on a market analysis study

Increasing the salary of the Program Administrator (Chief Information Officer) to $107,000 (retroactive to 10/1/05)

All costs will be covered by WCHO and its regional affiliates

RECOMMENDATION: Approval at the Board

E.

Public Safety and Justice Community of Interest

Trial Court Community Corrections

2006 Comprehensive Community Corrections Plan Agreement

Ratifying the Administrators signature on the agreement

With the Michigan Department of Corrections/Office of Community Corrections

For the period 10/1/05 9/30/06

To provide funding for the Community Corrections Program for the purpose of offering diversion and alternative sentencing options to the Washtenaw County Trial Court

For a total program of $1,354,338:
-State Revenue: $728,072
-Program Revenue: $405,748
-County Match: $220,519
-Indirect Costs: $0

Upon receipt of the award:
-Authorizing the Administrator to sign the notice of grant award
-Amending the budget
-Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval at the Board

F.

Administrator

1) Social Security Number (SSN) Privacy Act

Adopting a new policy in accordance with the State of Michigans Social Security Number Privacy Act (Act 454 of 2004)

To protect the confidentiality of social security numbers during the course of doing business

Effective January 1, 2006

RECOMMENDATION: Approval at the Board

2) Police Services Contracts and Report from Corporation Counsel

Adopting the revised methodology as follows:

-Replacing the current for determining overtime costs in calendar year 2007 with a flat rate cost to the contracting entities of $10,000 per contracted PSU

-Changing the annual service hours of the deputy component of a PSU for 2007 from 2080 to 1800

-Reinstating rebates for 2007 if the County and Sheriff are unable to provide the 1800 annual service hours

RECOMMENDATION: Approval at the Board

3) 2005 Budget Update will be in packets Monday 12/5/05

V.

Report of the Administrator

VI.

Report of the Chair of the Board

VII.

Items for Current/Future Discussion

VIII.

Citizen Participation

IX.

Commissioner Follow-up to Citizen Participation

X.

Pending

XI.

Adjournment

January 4, 2006

Board Room

220 N. Main Street

Ann Arbor

6:30 p.m.

Next Agenda Meeting

January 11, 2006

Administration Building

220 N. Main Street

5:30 pm