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AGENDA
WAYS & MEANS COMMITTEE
September 7, 2005
6:30 p.m.
Administration Building - Board Room
220 N. Main Street
Ann Arbor, Michigan
http://www.ewashtenaw.org

I.

Roll Call

II.

Citizen Participation

III.

Commissioner Follow-up to Citizen Participation

IV.

New Business

A.

Support Services Community of Interest

Support Services Finance

Insurance Renewals

  • Accepting quotes for insurance coverages

  • For the period of October 1, 2005 to October 1, 2006

  • To provide coverage for (1) property, (2), general liability, (3) police liability, (4) auto liability, (5) boiler and machinery, (6) crime, (7) public officials, (8) fiduciary liability, (9) underground storage tanks, (10) lawyers professional, (11) judicial liability and (12) medical professional

  • Arthur J. Gallagher as the insurance provider for Washtenaw County

  • Approving insurance carriers Chubb Insurance Company, Genesis Insurance Company, Great American Insurance Company, Zurich Insurance Company, Underwriters at Lloyds, London , and Hudson Insurance Company

  • In the amount of $933,402

RECOMMENDATION: Approval

B.

Planning, Development & Environment Community of Interest

1. Drain Commissioner

Transferring jurisdiction on Hannah Drainage District

  • Approving the relinquishment of the Hannah Drain Drainage District to City of Ann Arbor

  • Permitted by Michigan Drain Code, Chapter 17, Section 395 provided the district has no debts or contract liability

  • District has no outstanding indebtedness or contract liability
  • City agrees to assume all costs associated with relinquishment of jurisdiction, assignment of easements, maintenance, jurisdictional control and drain operations

RECOMMENDATION: Approval

2. Employment Training and Community Services

1. Annual 2005 Employment Services Program

  • Ratifying the signature of the Administrator on the plan application
  • To the Michigan Department of Labor and Economic Growth
  • For the period 7/1/05 6/30/06
  • To meet the needs of employers and job seekers in the County
  • For a program amount of $507,446
    -Federal Revenue: $507,446
    -Match: 0
    -Indirect Costs: 0 
  • Upon receipt of the award:
    -Authorizing the Administrator to sign the Notice of Grant Award
    -Amending the budget
    -Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval

2. Annual State Foster Grandparent Program

  • Ratifying the signature of the Administrator on the application
  • To the Office of Services to the Aging
  • For the period of 10/1/05 9/30/06

  • To provide volunteer opportunities for older adults to work one-on-one with children with special needs

  • State funding helps to support the Federal Foster Grandparent Program

  • In the amount of $22,170
    -State Revenue: $11,786
    -CSBG Support: $ 2, 994
    -Match: $ 1, 243 (inkind contributions)
    $ 6,147 (County budgeted match)

    -Indirect Costs: 0

  • Upon receipt of the award:
    -Authorizing the Administrator to sign the Notice of Grant Award
    -Amending the budget
    -Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval

3. Annual Reemployment Program

  • Ratifying the signature of the Chair of the Board on the application
  • To the Michigan Department of Labor & Economic Growth
  • For the period of 7/1/05 6/30/06

  • To supplement Wagner-Peyser Act funding intended to provide resources that facilitate significant increases in job search activities, entered employment, retained employment and assessment testing UI claimants

  • In the amount of $23,308
    -Federal Revenue: $23,308
    -Match: 0
    -Indirect Costs: 0 
  • Upon receipt of the award:
    -Authorizing the Administrator to sign the Notice of Grant Award
    -Amending the budget
    -Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval

4. Annual Service Center Operations Program

  • Ratifying the signature of the Chair of the Board on the application
  • To the Michigan Department of Labor & Economic Growth
  • For the period of 7/1/05 6/30/06

  • To provide administration of the Michigan Works! Service Center operating WIA activities

  • In the amount of $144,439
    -Federal Revenue: $144,439
    -Match: 0
    -Indirect Costs: 0 
  • Upon receipt of the award:
    -Authorizing the Administrator to sign the Notice of Grant Award
    -Amending the budget
    -Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval

5. Annual Emergency Food Assistance Program (TEFAP)

  • Ratifying the electronic submission of the application
  • To the Michigan Department of Education
  • For the period of 10/1/04 9/30/05
  • To provide surplus USDA purchased food to Washtenaw County residents in need, who include the unemployed, elderly, residents with low income
  • In the amount of $13,136
    -Federal Revenue: $13,136
    -Match: 0
    -Indirect Costs: 0 
  • Upon receipt of the award:
    -Authorizing the Administrator to sign the Notice of Grant Award
    -Amending the budget
    -Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval

6. Annual WIA Capacity Building Program

  • Ratifying the signature of the Chair of the Board on the application
  • To the Michigan Department of Labor and Economic Growth
  • For the period 7/1/05 6/30/06
  • To increase proficiency in meeting WIA program measures; assist in meeting local program goals; and provide for ongoing system development
  • In the amount of $24,000
    -Federal Revenue: $24,000
    -Match: 0
    -Indirect Costs: 0 
  • Upon receipt of the award:
    -Authorizing the Administrator to sign the Notice of Grant Award
    -Amending the budget
    -Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval

7. Annual WIA Statewide Youth Activities

  • Ratifying the signature of the Chair of the Board on the application
  • To the Michigan Department of Labor and Economic Growth
  • For the period 7/1/05 6/30/06
  • To provide employment-related training for youth
  • In the amount of $32,163
    -Revenue: $32,163
    -Match: 0
    -Indirect Costs: 0 
  • Upon receipt of the award:
    -Authorizing the Administrator to sign the Notice of Grant Award
    -Amending the budget
    -Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval

8. Annual WIA Adult, Youth & Dislocated Workers Program

  • Ratifying the signature of the Chair of the Board on the application
  • To the Michigan Department of Labor and Economic Growth
  • For the period 7/1/05 6/30/06
  • To provide employment services to Washtenaw County residents through three distinct programs to each of the following populations, adults, dislocated workers and youth.
  • In the amount of $1,939,280
    -Revenue: $ 450,344 (adult program)
    $ 528,308 (dislocated worker program)

    $ 960,628 (youth program)
    -Match: 0
    -Indirect Costs: 0 
  • Upon receipt of the award:
    -Authorizing the Administrator to sign the Notice of Grant Award
    -Amending the budget
    -Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval

9. Annual Summer Food Program

  • Ratifying the signature of the County Administrator on the application
  • To the United States Department of Agriculture
  • For the period 6/30/05 8/19/05
  • To provide meals to low-income youth
  • Dexter Community Schools will deliver meals to 26 community sites
  • In the amount of $135,900
    -Federal Revenue: $106,145
    -Match: $ 29,755 (CSBG budgeted)
    -Indirect Costs: 0 
  • Upon receipt of the award:
    -Authorizing the Administrator to sign the Notice of Grant Award
    -Amending the budget
    -Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval

C.

Health Services Community of Interest

Public Health

Women to Women AIDS Funding Program

  • Ratifying the Administrators signature on the grant application
  • To the Michigan AIDS Fund
  • For the period 10/1/05 9/30/06
  • For Women to Women, an HIV/AIDS prevention program to be offered at various locations in the County
  • In the amount of $30,891
    -Revenue: $25,002
    -Match (In-Kind): $5,889
    -Indirect Costs: $1,624 
  • Upon receipt of the award:
    -Authorizing the Administrator to sign the Notice of the Grant Award
    -Amending the budget
    -Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval

D.

Public Safety & Justice Community of Interest

Emergency Management

1. Mututal Aid Agreement with Southeast Michigan

  • Authorizing the Chair to sign the Mutual Aid Agreement
  • Between the Counties of Macomb, Monroe, Oakland, Saint Clair, Washtenaw, and Wayne
  • To create a standard procedure which mutual aid counties will use when requesting outside assistance after a catastrophic event and
  • To make the Countys emergency response organizations eligible for FEMA reimbursement funding for disaster assistance provided to another mutual aid county

RECOMMENDATION: Approval at the Board meeting

2. Annual Emergency Management Performance Agreement

  • Authorizing the Chair of the Board and the County Administrator to sign the Work and Budget Agreement
  • With the Michigan Dept of State Police, Emergency Management Division
  • For the period of 10/1/05 9/30/06
  • For pass-through funding from the Federal Emergency Management Agency (FEMA) to support County Emergency Management operations
  • In the amount of approximately $49,533 or 38% of eligible expenses:
    -No match is required
    -Eligible expenses are salary and fringes for the Emergency Management Director only
  • Upon receipt of the award:
    -Authorizing the Administrator to sign the Notice of the Grant Award
    -Amending the budget
    -Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at the Board meeting

3. 2005 Homeland Security Grant Program

  • Ratifying the signature of the Chair of the Board and the Administrator on the grant agreement
  • To the Michigan Department of State Police
  • For the period of 10/1/04 - 1/31/07
  • To reimburse the County for approved planning, training, equipment and exercise expenses which increase the overall level of weapons of mass destruction preparedness and response capability

  • County to receive for all jurisdictions

  • In the amount of $1,419,775
    -Revenue: $1,419,775
    -Match : 0
    -Indirect Costs: 0

  • Upon receipt of the award:
    -Authorizing the Administrator to sign the Notice of the Grant Award
    -Amending the budget
    -Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval at the Board meeting

4. National Incident Management System Plan  (Plan only)

  • Adopting the National Incident Management System

  • To ensure eligibility for future Homeland Security Grant funds, equipment, training, or grant-funded services

  • Recognizing the National Response Plan as the overarching response plan for local emergencies with significant national importance

RECOMMENDATION: Approval at the Board meeting

V.

Report of the Administrator

VI.

Report of the Chair of the Board

VII.

Items for Current/Future Discussion

VIII.

Citizen Participation

IX.

Commissioner Follow-up to Citizen Participation

X.

Pending

XI.

Adjournment

September 21, 2005
Board Room
220 N. Main Street
Ann Arbor
6:30 p.m.

Next Agenda Meeting
September 14, 2005
Administration Building
220 N. Main Street
5:30 pm

For additional information, contact Tammy Richards at (734) 222-6731 or richardt@ewashtenaw.org

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