AGENDA
WAYS & MEANS COMMITTEE
April 6, 2005
6:30 p.m.
Administration Building - Board Room
220 N. Main Street
Ann Arbor, Michigan
http://www.ewashtenaw.org

I.

Roll Call

II.

Citizen Participation

III.

Commissioner Follow-up to Citizen Participation

IV.

New Business

A.

Planning, Development & Environment Community of Interest

Employment Training & Community Services

1. FY 2005 Annual Weatherization Assistance Program

· Ratifying the signature of the Administrator on the application

· To the Michigan Department of Human Services

· For the period 4/1/05 – 3/31/06

· To provide home weatherization to 113 units, outreach and intake services, and client education services for low-income (at or below 150% of the poverty income guidelines) individuals and families

· For a total program of $344,425
-Federal Revenue: $344,425
-Match: 0
-Indirect costs: 0

· Upon receipt of the award:
-Authorizing the Administrator to sign the Notice of Grant Award
-Amending the budget-Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval

2. FY 2005 Annual Low-Income Home Energy Assistance Program

· Ratifying the signature of the Administrator on the application

· To the Michigan Department of Human Services

· For the period 4/1/05 — 3/31/06

· To supplement funds from the Department of Energy in order to deliver energy savings related services to approximately sixty (60) low income (at or below 150% of poverty income guidelines) single-family units

· For a total program of $129,000
-Federal Revenue: $129,000
-Match: $ 0
-Indirect Costs: $0

· Upon receipt of the award:
- Authorizing the Administrator to sign the Notice of Grant Award
- Amending the budget
- Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval

3. FY 2005 Annual Low Income Home Energy Assistance Program-Deliverable Fuels Funding

· Ratifying the signature of the Administrator on the application

· To the Michigan Department of Human Services

· For the period 1/7/05 — 9/30/05

· To provide funds to community action agencies to be used for emergency provision of deliverable fuels to low-income (at or below 150% of poverty income guidelines) individuals

· For a total program of $20,171
-State Grant Revenue: $20,171
-Match: $ 0
-Indirect Costs:$ 0

· Upon receipt of the award:
- Authorizing the Administrator to sign the Notice of Grant Award
- Amending the budget
- Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval

4. FY 2005 Annual Temporary Assistance to Needy Families (TANF) Program

· Ratifying the signature of the Administrator on the application

· To the Michigan Department of Human Services

· For the period 10/1/04 – 9/30/05

· To allocate funds to provide items such as food, clothing for work-related purposes, utility assistance, medical or prescription assistance, or payment for eyeglasses in response to a specific crisis situation once during the program year to low-income (between 125% and 200% of poverty income guidelines) individuals and families

· To assist clients in finding a job or a better job, allowing these clients to move closer to self-sufficiency

· For a total program of $70,920
-State Revenue: $ 70,920
-Match:         $          0
-Indirect Costs: $  0

· Upon receipt of the award:
-Authorizing the Administrator to sign the Notice of Grant Award
-Amending the budget
-Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval

5. FY 2005 Temporary Assistance to Needy Families (TANF) – Earned Income Tax Credit (EITC) Program

· Ratifying the signature of the Administrator on the agreement

· To the Michigan Department of Human Services

· For the period 1/1/05 — 6/30/05

· To provide funds to the Michigan Community Action Agencies for the purpose of increasing the number of TANF-eligible families applying for the Earned Income Tax Credit (EITC)

· ETCS will provide tax preparation assistance and EITC filing services to TANF recipients throughout the County

· For a total program of $16,500
-Federal Revenue: $16,500
-Match: $ 0
-Indirect Costs: $0

· Upon receipt of the award:
- Authorizing the Administrator to sign the Notice of Grant Award
- Amending the budget
- Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval

C.

Support Services Community of Interest

Support Services – Human Resources

Organizational Policies for Human Resource operations

· Adopting organizational policies for Human Resource operations as follows

VOLUME I

• Americans with Disabilities Act Compliance
• Volunteer Services
• Work Study

 VOLUME IICounty Affirmative Action Plan

• Affirmative Action Plan
• Sexual Harassment
• Prohibiting Discrimination in Employment

Article I: Organization of Personnel System

• Organization of the Personnel System
• Affirmative Action Plan
• Responsibility of the Board of Commissioners
• Personnel Functions

Article II: The Classification Plan

• Purpose of the Classification Plan

Article III: The Pay Plan

• Pay Rates in Promotion, Demotion, Reclassification, and Transfer
• Salary of Trainees
• Part-time Employment Rates
• Payment of Temporary Employees
• Employee Compensation for Temporary Assignments
• Shift Differential
• Longevity
• Payment Upon Separation from County Employment
• Payment to Survivors of Employees
• Return to County Employment
• Special Salary Provisions
• Statement of the Fair labor Standards Act Regarding Payment of Overtime
• Overtime Payment for Non-exempt Employees
• Overtime Compensation for Exempt Employees
• Workers’ Compensation Payments
• Deferred Compensation Plan Approval
• Payment of Interns

Article IV: Recruitment and Employment

• Statement of Equal Employment Opportunity
• Implementation of EEO policy and Affirmative Action Plan
• Current Employee Preference
• Recruitment Sources
• Administrative Review
• Splitting and Combining Positions
• Filing of Applications
• Rejection of Applications
• Employment of Relatives/Nepotism
• Eligibility Examination
• Pre-employment Medical Examination
• Pre-employment Processing and Orientation of New Employees
• Probationary Period of Employment-Employees
• Pre-employment Processing and Orientation for New Department Heads
• Probationary Period-Appointed Department Heads
• Promotions and Transfers
• Temporary Employees and Labor Services
• Authorizing Funds for Substitutes to Cover Extended Absences Caused by Illness
• Performance Evaluation-Employees
• Performance Evaluation and Merit Increases-Department Heads

Article V: Conditions of Employment

• Work Week
• Breaks
• Gifts and Favors
• Restricted Political Activity
• Outside Employment
• Parking Facilities Rights of County Employees
• During Major Disasters
• Solicitations
• Departmental Work Rule Approval
• Drug Free Workplace
• Eye Protection

Article VI: Paid Leaves of Absence

• Vacation Leave
• Sick Leave
• Negative Sick Time Accrual
• Workers’ Compensation Supplements
• Funeral Leave
• Jury Duty
• Pallbearer for an Employee
• Personal Business Leave
• National Guard and Military Reserve Duty
• Union Functions
• Conference, Workshops and Seminars

Article VII: Unpaid Leaves of Absence

• Unpaid Leaves of Absence-General
• Pregnancy and Child Care Leave
• Military Leave
• Educational Leave
• Extended Illness Leave/Illness in Immediate Family Leave
• Public Service
• Personal Leave

Article VIII: Employee Separation

• Employee Separation-General
• Employee Separation-Resignation
• Employee Separation-Layoff
• Employee Separation-Disability
• Mandatory Retirement Age

Article IX: Disciplinary Action

• General Disciplinary Action
• Contractual Obligations
• Suspension
• Dismissal
• Employee Appeal

Article X: Employee Grievances

• Employee Grievances-General
• Union employee Grievances
• Department Head Grievances and Appeals
• Alternative Appeals for Charges of Discrimination

Article XI: Employee Benefits

• Insurance: Health, Life, and Long-term Disability
• Holiday Provisions
• Retirement Benefits
• Tuition Reimbursement
• Employee Assistance Program
• Longevity
• Workers’ Compensation
• Employee Training and Development

Article XII: Personnel Records and Reports

• Personnel Records Maintenance
• Access to Personnel Records
• Confidential Information
• Remedies for Employee Objections to Materials in File

RECOMMENDATION: Approval

D.

Administrator – Budget Presentation

Customer Assessments in Strategic Plans – Public Safety & Justice

V.

Report of the Administrator

VI.

Report of the Chair of the Board

VII.

Items for Current/Future Discussion

VIII.

Citizen Participation

IX.

Commissioner Follow-up to Citizen Participation

X.

Pending

XI.

Adjournment

April 20, 2005
Board Room
220 N. Main Street
Ann Arbor
6:30 p.m.

Next Agenda Meeting
April 13, 2005
Administration Building
220 N. Main Street
5:30 pm