April 6, 2005

AGENDA
WAYS & MEANS COMMITTEE
April 6, 2005
6:30 p.m.
Administration Building - Board Room
220 N. Main Street
Ann Arbor, Michigan
http://www.ewashtenaw.org

I.

Roll Call

II.

Citizen Participation

III.

Commissioner Follow-up to Citizen Participation

IV.

New Business

A.

Planning, Development & Environment Community of Interest

Employment Training & Community Services

1. FY 2005 Annual Weatherization Assistance Program

Ratifying the signature of the Administrator on the application

To the Michigan Department of Human Services

For the period 4/1/05 3/31/06

To provide home weatherization to 113 units, outreach and intake services, and client education services for low-income (at or below 150% of the poverty income guidelines) individuals and families

For a total program of $344,425
-Federal Revenue: $344,425
-Match: 0
-Indirect costs: 0

Upon receipt of the award:
-Authorizing the Administrator to sign the Notice of Grant Award
-Amending the budget-Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval

2. FY 2005 Annual Low-Income Home Energy Assistance Program

Ratifying the signature of the Administrator on the application

To the Michigan Department of Human Services

For the period 4/1/05 3/31/06

To supplement funds from the Department of Energy in order to deliver energy savings related services to approximately sixty (60) low income (at or below 150% of poverty income guidelines) single-family units

For a total program of $129,000
-Federal Revenue: $129,000
-Match: $ 0
-Indirect Costs: $0

Upon receipt of the award:
- Authorizing the Administrator to sign the Notice of Grant Award
- Amending the budget
- Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval

3. FY 2005 Annual Low Income Home Energy Assistance Program-Deliverable Fuels Funding

Ratifying the signature of the Administrator on the application

To the Michigan Department of Human Services

For the period 1/7/05 9/30/05

To provide funds to community action agencies to be used for emergency provision of deliverable fuels to low-income (at or below 150% of poverty income guidelines) individuals

For a total program of $20,171
-State Grant Revenue: $20,171
-Match: $ 0
-Indirect Costs:$ 0

Upon receipt of the award:
- Authorizing the Administrator to sign the Notice of Grant Award
- Amending the budget
- Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval

4. FY 2005 Annual Temporary Assistance to Needy Families (TANF) Program

Ratifying the signature of the Administrator on the application

To the Michigan Department of Human Services

For the period 10/1/04 9/30/05

To allocate funds to provide items such as food, clothing for work-related purposes, utility assistance, medical or prescription assistance, or payment for eyeglasses in response to a specific crisis situation once during the program year to low-income (between 125% and 200% of poverty income guidelines) individuals and families

To assist clients in finding a job or a better job, allowing these clients to move closer to self-sufficiency

For a total program of $70,920
-State Revenue: $ 70,920
-Match:         $          0
-Indirect Costs: $  0

Upon receipt of the award:
-Authorizing the Administrator to sign the Notice of Grant Award
-Amending the budget
-Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval

5. FY 2005 Temporary Assistance to Needy Families (TANF) Earned Income Tax Credit (EITC) Program

Ratifying the signature of the Administrator on the agreement

To the Michigan Department of Human Services

For the period 1/1/05 6/30/05

To provide funds to the Michigan Community Action Agencies for the purpose of increasing the number of TANF-eligible families applying for the Earned Income Tax Credit (EITC)

ETCS will provide tax preparation assistance and EITC filing services to TANF recipients throughout the County

For a total program of $16,500
-Federal Revenue: $16,500
-Match: $ 0
-Indirect Costs: $0

Upon receipt of the award:
- Authorizing the Administrator to sign the Notice of Grant Award
- Amending the budget
- Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval

C.

Support Services Community of Interest

Support Services Human Resources

Organizational Policies for Human Resource operations

Adopting organizational policies for Human Resource operations as follows

VOLUME I

  • Americans with Disabilities Act Compliance
  • Volunteer Services
  • Work Study

 VOLUME IICounty Affirmative Action Plan

  • Affirmative Action Plan
  • Sexual Harassment
  • Prohibiting Discrimination in Employment

Article I: Organization of Personnel System

  • Organization of the Personnel System
  • Affirmative Action Plan
  • Responsibility of the Board of Commissioners
  • Personnel Functions

Article II: The Classification Plan

  • Purpose of the Classification Plan

Article III: The Pay Plan

  • Pay Rates in Promotion, Demotion, Reclassification, and Transfer
  • Salary of Trainees
  • Part-time Employment Rates
  • Payment of Temporary Employees
  • Employee Compensation for Temporary Assignments
  • Shift Differential
  • Longevity
  • Payment Upon Separation from County Employment
  • Payment to Survivors of Employees
  • Return to County Employment
  • Special Salary Provisions
  • Statement of the Fair labor Standards Act Regarding Payment of Overtime
  • Overtime Payment for Non-exempt Employees
  • Overtime Compensation for Exempt Employees
  • Workers Compensation Payments
  • Deferred Compensation Plan Approval
  • Payment of Interns

Article IV: Recruitment and Employment

  • Statement of Equal Employment Opportunity
  • Implementation of EEO policy and Affirmative Action Plan
  • Current Employee Preference
  • Recruitment Sources
  • Administrative Review
  • Splitting and Combining Positions
  • Filing of Applications
  • Rejection of Applications
  • Employment of Relatives/Nepotism
  • Eligibility Examination
  • Pre-employment Medical Examination
  • Pre-employment Processing and Orientation of New Employees
  • Probationary Period of Employment-Employees
  • Pre-employment Processing and Orientation for New Department Heads
  • Probationary Period-Appointed Department Heads
  • Promotions and Transfers
  • Temporary Employees and Labor Services
  • Authorizing Funds for Substitutes to Cover Extended Absences Caused by Illness
  • Performance Evaluation-Employees
  • Performance Evaluation and Merit Increases-Department Heads

Article V: Conditions of Employment

  • Work Week
  • Breaks
  • Gifts and Favors
  • Restricted Political Activity
  • Outside Employment
  • Parking Facilities Rights of County Employees
  • During Major Disasters
  • Solicitations
  • Departmental Work Rule Approval
  • Drug Free Workplace
  • Eye Protection

Article VI: Paid Leaves of Absence

  • Vacation Leave
  • Sick Leave
  • Negative Sick Time Accrual
  • Workers Compensation Supplements
  • Funeral Leave
  • Jury Duty
  • Pallbearer for an Employee
  • Personal Business Leave
  • National Guard and Military Reserve Duty
  • Union Functions
  • Conference, Workshops and Seminars

Article VII: Unpaid Leaves of Absence

  • Unpaid Leaves of Absence-General
  • Pregnancy and Child Care Leave
  • Military Leave
  • Educational Leave
  • Extended Illness Leave/Illness in Immediate Family Leave
  • Public Service
  • Personal Leave

Article VIII: Employee Separation

  • Employee Separation-General
  • Employee Separation-Resignation
  • Employee Separation-Layoff
  • Employee Separation-Disability
  • Mandatory Retirement Age

Article IX: Disciplinary Action

  • General Disciplinary Action
  • Contractual Obligations
  • Suspension
  • Dismissal
  • Employee Appeal

Article X: Employee Grievances

  • Employee Grievances-General
  • Union employee Grievances
  • Department Head Grievances and Appeals
  • Alternative Appeals for Charges of Discrimination

Article XI: Employee Benefits

  • Insurance: Health, Life, and Long-term Disability
  • Holiday Provisions
  • Retirement Benefits
  • Tuition Reimbursement
  • Employee Assistance Program
  • Longevity
  • Workers Compensation
  • Employee Training and Development

Article XII: Personnel Records and Reports

  • Personnel Records Maintenance
  • Access to Personnel Records
  • Confidential Information
  • Remedies for Employee Objections to Materials in File

RECOMMENDATION: Approval

D.

Administrator Budget Presentation

Customer Assessments in Strategic Plans Public Safety & Justice

V.

Report of the Administrator

VI.

Report of the Chair of the Board

VII.

Items for Current/Future Discussion

VIII.

Citizen Participation

IX.

Commissioner Follow-up to Citizen Participation

X.

Pending

XI.

Adjournment

April 20, 2005
Board Room
220 N. Main Street
Ann Arbor
6:30 p.m.

Next Agenda Meeting
April 13, 2005
Administration Building
220 N. Main Street
5:30 pm

For additional information, contact Tammy Richards at (734) 222-6731 or richardt@ewashtenaw.org

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