AGENDA
WAYS & MEANS COMMITTEE
January 21, 2004

6:30 p.m.
Administration Building - Board Room
220 N. Main Street
Ann Arbor, Michigan
http://www.ewashtenaw.org

I.

Roll Call

II.

Citizen Participation

III.

Commissioner Follow-up to Citizen Participation

IV.

New Business

A.

Planning, Development & Environment Community Of Interest

1. County MSU Extension

4-H Citizen Academy Presentation

2. Planning & Environment

Annual Survey, Monumentation & Remonumentation Program

• Ratifying the signature of the Administrator on the application
  

• To the Michigan Department of Consumer & Industry Services

• For the period 1/1/04 – 12/31/04

• To more accurately represent survey corners within local jurisdictions

• For a total program of $126,928

-State Revenue: $126,928

-Match: 0

-Indirect Costs: 0

• Upon receipt of the award:

-Authorizing the Administrator to sign the Notice of Grant Award

-Amending the budget

-Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval at the Board meeting

3. Environmental Health Regulation

a. Well Regulation Amendments

• Adopting amendments to the Well Regulation

• To expand the scope to include monitoring wells for the supply of groundwater for public and private purposes

RECOMMENDATION: Approval

b. Well Regulation Amendment Fees

• Approving a $50 fee

• With the amendments of the Well Regulation, establishing a fee for permit related activities for other than drinking water wells which are currently covered under the regulation

RECOMMENDATION: Approval

B.

Public Safety

1. Sheriff

Annual Marine Safety Program

• Ratifying the Administrator’s signature on the application

• To the Michigan Department of Natural Resources

• For the period 1/1/04 – 12/31/04

• To provide up to 75% reimbursement for the operation of marine safety functions to patrol surface waters for the public safety

• Eligible expenses include personnel, vehicle/boat usage, supplies, indirect costs

• For a total program $133,354

• -State Revenue: $100,015 (75% reimbursement - budgeted)

• Upon receipt of the award:

• -Authorizing the Administrator to sign the Notice of Grant Award

• -Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval

2. Emergency Management

Annual State Homeland Security Grant – Part II

• Authorizing the Administrator to sign the application agreement

• With the Michigan Department of State Police

• For the period 1/1/04 – 4/30/05

• For Part II of a multi-year grant to provide supplemental funding to existing local homeland security funding.

• To perform Solution Area Planning in the areas of equipment, training , exercising and planning

• For a total project of $43,000

• No match required, but funds may not supplant existing funding

• Salary and Fringes of Emergency Planning Assistant position

• Supplemented with 2004 General Fund appropriation ($35,302) for Emergency Preparedness, approved in 2004 Budget Resolution

• Upon receipt of the award:

-Authorizing the Administrator to sign the Notice of Grant Award

-Amending the budget

-Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval at the Board

C.

Health & Children’s Well Being

Head Start

COLA & Program Quality Improvements

• Accepting the Grant Award

• From the Department of Health & Human Services, Administration for Children & Families

• For the period 8/1/03 – 7/1/04

• To provide cost of living adjustments and quality improvements funds to support salary increases program-wide as well as staff training in the National Reporting System (NRS)

• For a total amount of $82,200

-Federal Revenue: $65,760

-Match: $16,440 (budgeted)

• Amending the budget

• Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval at the Board meeting

D.

Administrator

1. County/Court Memorandum of Understanding

• Authorizing the Chair of the Board to sign the Memorandum of Understanding

• With the Trial Courts

• For the provision of duties and rights of each party with respect to budgetary and operational issues

• Recognizing the Trial Court is a constitutional body that is an independent branch of government

• Agreeing to the Trial Court using the County’s Support Services Department

• Agreeing that the County’s allocation of funds shall be made in four lump sum budgets including:

• Circuit Court

• Circuit Court Administration

• Juvenile – General Fund

• Friend of the Court

• Community Corrections

• Probate Court Estates & Mental Health

• 14-A District Court

• Child Care Fund – The Court will continue to oversee and manage the Child Care Fund in cooperation with the County

• Agreeing that the County has a statutory obligation to provide reasonable and necessary funding to the Trial Court

• Agreeing that the Trial Court will submit a bi-annual line-item budget as part of the County’s budget process

• Agreeing that the Trial Court will provide quarterly budget projections

• Agreeing that the Trial Court will follow that County’s Travel Policy, Position Control and Classification System, Personnel Policies, Affirmative Action Plan, Procurement Policy and Technology Plan

RECOMMENDATION: Approval at the Board meeting

2. Trial Court Budget Modification

• Approving a budget adjustment

• For the 2004 Fiscal Year for the Divisions of the Washtenaw County Trial Court

• In alignment with the negotiations of the Memorandum of Understanding between the County and the Court

• Notification on creation and elimination of positions for position control

RECOMMENDATION: Approval at the Board meeting

V.

Report of the Administrator

• Report on Refinance Bonds Series 2003A

VI.

Report of the Chair of the Board

VII.

Items for Current/Future Discussion

VIII.

Citizen Participation

IX.

Commissioner Follow-up to Citizens Participation

X.

Pending

XI.

Adjournment

February 4, 2004
Board Room
220 N. Main Street
Ann Arbor
6:30 p.m.

Next Agenda Meeting
January 28, 2004
Administration Building
220 N. Main Street
5:30 p.m.