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AGENDA
WAYS & MEANS COMMITTEE
October 1, 2003

6:30 p.m.
Administration Building -
Board Room
220 N. Main Street
Ann Arbor, Michigan
http://www.ewashtenaw.org

I.

Roll Call

II.

Citizen Participation

III.

Commissioner Follow-up to Citizen Participation

IV.

New Business:

A.

Public Safety & Justice Community of Interest

Sheriff

Annual Secondary Road Patrol Program

  • Ratify the Chair of the Boards signature

  • To the Michigan State Police, Office of Highway Safety Planning

  • For the period October 1, 2003 September 30, 2004

  • To provide additional road patrol on secondary roads and in state and county parks

  • To support 3.0 deputies plus vehicles and equipment

  • In the amount of $304,508

              -Federal Revenue: $304,508
              -No match required 
              -Indirect costs $14,500

  • Upon receipt of the award:

          -Authorizing the Administrator to sign the Notice of Grant Award 
          -Amending the budget
          -Authorizing the Administrator to sign the delegate contracts

RECOMMENDATION: Approval


B.

Planning, Development, & Environment Community of Interest

1. Planning & Environment Community Development

Avalon Housing Inc. Affordable Housing Agreement

  • Authorizing the Administrator to sign the contract

  • With Avalon Housing Inc.

  • To assist Avalon Housing, Inc., to purchase 517 W. Summit from Washtenaw Affordable Housing Corp.

  • Property is a duplex rental, to remain as affordable rental housing

  • Current tenants to remain

  • In the amount of $25,000 from the Housing Contingency Fund as a recoverable grant

  • Other contributors include City of Ann Arbor, Michigan State Housing Development Authority (MSHDA), Local Initiative Support Corp (LISC)

RECOMMENDATION: Approval

2. Planning & Environment Public Works

Lake Improvement Project Northfield & Green Oak Townships

  • Directing the Board of Public Works to undertake a joint project

  • With Northfield Twp & Green Oak Twp (Livingston County)

  • To control Eurasian Water Milfoil (invasive plant species) in Whitmore Lake

  • County Public Works to manage project and special assess benefiting properties in both townships, at the townships request

  • Public Act 185 gives Washtenaw County authority to special assess for public works projects if at least one local unit in the collaboration is within Washtenaw County

  • Total cost estimated at $240,000 over three years, to begin in spring 2004

  • All costs, including administration, to be paid from special assessments

RECOMMENDATION: Approval


C.

Health Community of Interest

Washtenaw Community Health Organization

Creating a Recipient Rights Officer I/II Position

  • Creating a 1.0 Recipient Rts Officer position

           -Grade 27, Group 32 
          
-Salary Range: $32,225 - $45,866

  • To be leased to the WCHO to provide recipient rights to Monroe County, at their request

  • Monroe County is one of the counties in WCHOs regional affiliation

  • WCHO to cover all costs of the position; to be reimbursed by Monroe County

  • Recipients rights officers receive and investigate all customer complaints and work with staff to protect customer rights

RECOMMENDATION: Approval at the Board meeting

D.

Support Services Community of Interest

1. Finance

Insurance Coverage for 2003-04

  • Accept quotes for insurance coverages

  • For the period of October 1, 2003 to October 1, 2004

  • To provide coverage for (1) property, (2), general liability, (3) police liability, (4) auto liability (5) excess liability, (6) boiler and machinery, (7) crime, (8) public officials, (9) fiduciary liability, (10) underground storage tanks, (11) lawyers professional, (12) judicial liability and (13) medical professional.

  • Arthur J. Gallagher as the insurance provider for Washtenaw County

  • Approving insurance carriers Coregis Insurance Company. Hartford Steam Boiler, Great American Insurance Company, Coregis Indemnity Ins. Company, Chubb Insurance Company, Zurich Insurance Company, Underwriters at Lloyds London, and TIG Insurance Company

  • In the amount of $1,044,224

RECOMMENDATION: Approval at the Board


2. Corporation Counsel

a.

Washtenaw County Refunding Bonds, 2003C

  • In accordance with PA 34, 2001 as amended the County is authorized to issue refunding bonds in order to call outstanding bonds

  • Outstanding bonds include:

-1992 bonds in the amount of $950,000

-1998A Bonds $3,330,000

  • Authorizing refunding of bonds not to exceed $4,800,000

RECOMMENDATION: Approval

b.

Continuing Disclosure on Refunding Bonds Series 2003C

  • Approving the undertaking to provide continuing disclosure

  • For the Refunding of Bonds 2003C in the amount not to exceed $4,800,000

RECOMMENDATION: Approval

c .

Washtenaw County Refunding Bonds, Series 2003 B

  • In accordance with PA 34, 2001 as amended the County is authorized to issue refunding bonds in order to call outstanding bonds

  • Outstanding bonds include:

-1999 bonds in the amount of $10,550,000

  • Authorizing refunding of bonds not to exceed $12,600,000

RECOMMENDATION: Approval

d.

Continuing Disclosure on Refunding Bonds Series 2003B

  • Approving the undertaking to provide continuing disclosure

  • For the Refunding of Bonds 2003B in the amount not to exceed $12,600,000

RECOMMENDATION: Approval


e.

Washtenaw County Refunding Bonds, Series 2003A 

  • In accordance with PA 34, 2001 as amended the County is authorized to issue refunding bonds in order to call outstanding bonds

  • Outstanding bonds include:

-1998 bonds in the amount $3,360,000

  • Authorizing refunding of bonds not to exceed $3,850,000

RECOMMENDATION: Approval

f.

Continuing Disclosure on Refunding Bonds Series 2003A

  • Approving the undertaking to provide continuing disclosure

  • For the Refunding of Bonds 2003A in the amount not to exceed $3,850,000

RECOMMENDATION: Approval

3. Facilities Management

Healy, Snyder, Bender & Associates, Inc.

  • Authorizing the Administrator to sign the contract

  • With Healy, Snyder, Bender & Associates, Inc.

  • For the period ending December 2003

  • HSB will analyze information gathered from the National Institute of Corrections to help with projections for the County Jail and develop a long term jail space plan that will address jail overcrowding

  • HSB will complete site and civil engineering studies of the area around the service center. If current studies exist, they will use that information instead of contracting out a new study.

  • Study will complete thorough architectural and engineering review of the existing Jail.

  • HSB will conduct a series of operational interviews with individuals that interact and work with the Jail on a day to day functional level to help determine Jail usage issues.

  • In the amount of $71,900 to be funded through the PIF

RECOMMENDATION: Approval


E.

Board of Commissioners

03-04 Governmental Consultant Services Inc. (GCSI) Contract

  • Authorizing the Administrator to sign the contract

  • With Governmental Consultant Services Inc.

  • For the period 11/1/03 10/31/05

  • To provide consulting services to represent the Countys interest at the State Capital

  • In the amount of $60,000 per year

RECOMMENDATION: Approval

F.

Administration

2004 2005 Budget Communities of Interest

V.

Report of the Administrator

VI.

Report of the Chair of the Board

VII.

Items for Current/Future Discussion

VIII.

Citizen Participation

IX.

Commissioner Follow-up to Citizens Participation

X.

Pending

XI.

Adjournment

October 2, 2003
Board Room
220 N. Main Street
Ann Arbor
6:30 p.m.

Next Agenda Meeting
October 8, 2003

Administration Conference Room
220 N. Main Street
5:30 p.m.

For additional information call: (734)222-6731 or email richardt@ewashtenaw.org

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