Board Agenda

April 12, 2000
6:30 p.m.
Board Room
Washtenaw County Administration Building
220 N. Main Street
Ann Arbor, Michigan


 

 

 

I.

Roll Call

 

II.

Citizen Participation

 

III.

Commissioner Follow-up to Citizen Participation

 

IV.

New Business:

 

 

 

 

 

 

 

A.

Administration

 

 

 

 

 

 

 

1. Employee Recognition Award

2. Presentation of 1999 Audit (CAFR)

 

 

 

 

 

 

B.

Central Dispatch

 

 

 

 

 

 

 

Creating a Central Dispatch Authority

 

 

 

 

 

 

 

v     Approving an Urban Co-operation Act Agreement

v     With the State of Michigan through its Department of State Police

v     To create a new Washtenaw County Central Dispatch Authority

 

 

 

 

 

 

 

RECOMMENDATION: Approval at the Board Meeting

 

 

 

 

 

 

C.

Childrens Services

 

 

 

 

 

 

 

1.

Reorganization of Children Services Department including OBrien Center

 

 

 

 

 

 

 

 

v     For the purpose of centralizing administrative functions for more effectiveness

v     Net annual savings of $7,090

 

v     Create a 1.0 Supervisor position

-Grade 77, Group 10

-Salary Range: $39,390 - $52,611

 

v     Create a 1.0 Youth Counselor position

-Grade 21, Group 15

-Salary Range: $30,927 - $40,190

 

v     Eliminate two (2) 1.0 Service Coordinator positions

-Grade 25, Group 11

-Salary Range: $35,900 - $46,898

 

 

 

 

 

v     Creating a 1.0 Senior Management Assistant position

-Grade 28, Group 32

-Salary Range: $31,979 - $45,517

v     Eliminating a 1.0 Administrative Coordinator position

-Grade 25, Group 32

-Salary Range: $25,430 - $34,803

 

 

 

 

 

 

 

 

RECOMMENDATION: Approval

 

 

 

 

 

 

 

 

2.

Washtenaw Intermediate School District Contract

 

 

 

 

 

 

 

 

 

v     Authorizing the Administrator to sign the contract

v     With the Washtenaw Intermediate School District

v     For the period 7/1/00 6/30/01

 

v     For Educational Services to the OBrien Center Day Treatment Program & Juvenile Detention

 

v     In the amount of $796,690

-Eligible reimbursement of $674,552

-Net cost to County $122,138

 

v     Net increase of $95,000 from last year due to:

-Detention educational services year round

-WISD providing services directly vs. subcontracting

-Shortfall in revenue due to low count

 

 

 

 

 

 

 

 

 

RECOMMENDATION: Approval at the Board meeting

 

 

 

 

 

 

D.

Emergency Management

 

 

 

 

 

 

 

Annual 51% Reimbursement of Director Position

 

 

 

 

 

 

 

v     Authorizing the Administrator to sign the Agreement/Application

v     To the State of Michigan

v     For the period 01/01/00 12/31/00

 

v     For 51% of the Emergency Management Directors salary and fringe package ($35,314)

 

 

 

 

 

 

 

RECOMMENDATION: Approval

 

 

 

 

 

 

E.

Employment Training & Community Services

 

 

 

 

 

 

 

1.

Five Year Transition Plan for Youth Activities Under the Workforce Investment Act

 

 

 

 

 

 

 

 

 

v     Ratifying the signature of the Chair of the Board on the plan/application

v     Under the Workforce Investment Act

v     For the period 4/1/00 6/30/05

 

v     To provide the system to connect youth with a full range of services and community resources that lead to academic and employment successes and provide for comprehensive services to eligible in-school and out-of-school youth

 

v     No budget impact

 

 

 

 

 

 

 

 

 

RECOMMENDATION: Approval

 

 

 

 

 

 

 

 

2.

Workforce Investment Act (WIA) Comprehensive 5 year Plan

 

 

 

 

 

 

 

 

 

v     Ratifying the signature of the Chair of the Board on the plan/application

v     To the Michigan Department of Career Development

v     For the period 7/1/00 6/30/05

 

v     To outline the system to respond to the employment needs of its customers by increasing the employment, retention, earning and occupational skills attainment of participants through career information and guidance, job search assistance and individual training accounts

 

v     No budget impact

 

 

 

 

 

 

 

 

 

RECOMMENDATION: Approval

 

 

 

 

 

 

 

 

3.

Title IIA, Title IIC/IIA 5% Incentive Plan modifications

 

 

 

 

 

 

 

 

 

v     Ratifying the signature of the Chair of the Board on the applications

v     To the Michigan Department of Career Development

v     For the period 7/1/99 6/30/00

 

v     Funding distributed to the Michigan Works! Agencies as a result of meeting last years performance standards for the adult job training services program

 

v     Funding to cover administrative costs

 

v     For an additional amount of $152,551

 

v     Upon receipt of the award:

-Authorizing the Administrator to sign the Notice of Grant Award

-Amending the budget

-Authorizing the Administrator to sign delegate contracts

 

 

 

 

 

 

 

 

 

RECOMMENDATION: Approval

 

 

 

 

 

 

 

F.

Equalization

 

 

 

 

 

 

 

2000 Equalization Report

 

 

 

 

 

 

 

v     Approving the 2000 Equalization Report

 

 

 

 

 

 

 

RECOMMENDATION: Approval at the Board meeting

 

 

 

 

 

 

G

Finance

 

 

 

 

 

 

 

Finance-Payables Realignment

 

 

 

 

 

 

 

v     Net reduction of 1.0 position

v     Annualized savings of $91,000

 

 

 

v     Create 1.0 Payroll Generalist I/II position

-Grade 27/29, Group 32

-Salary Range: $29,339 - $41,759

 

v     Create 1.0 Payables Generalist I/II position

-Grade 27/29, Group 32

-Salary Range: $29,339 - $41,759

 

v     Create five (5) 1.0 Payables Analyst I/II positions

-Grade 25/26, Group 32

-Salary Range: $25,430 - $38,309

v     Eliminating a 1.0 Payables Manager position

-Grade 31, Group 32

-Salary Range: $41,154 - $60,918

 

v     Eliminating two (2) Payables Specialist positions

-Grade 26, Group 32

-Salary Range: $26,917 - $38,309

 

v     Eliminating four (4) Payable Assistant positions

-Grade 16, Group 12

-Salary Range: $25,994 - $32,078

 

v     Eliminating a 1.0 Senior Data Entry Clerk position

-Grade 14, Group 12

-Salary Range: $24,317 - $29,855

 

 

 

 

 

 

 

RECOMMENDATION: Approval

 

 

 

 

 

 

H

Head Start

 

 

 

 

 

 

 

 

1.

Annual Head Start Program

 

 

 

 

 

 

 

 

Authorizing the Administrator to sign the application

To the Michigan Department of Health & Human Services

For the period 8/1/00 7/31/01

 

To serve 543 children in a comprehensive, two generational program geared toward breaking the cycle of poverty through educational, health, nutrition, social, emotional, and cognitive services

 

In the amount of $3,506,191

-Federal funds: $2,804,603

-Match: $ 701,588

-Indirect costs: $167,974

 

Upon receipt of the award

-Authorizing the Administrator to sign the Notice of Grant Award

-Amending the budget

-Authorizing the Administrator to sign delegate contracts/leases

-Creating the following positions:

 

 

 

 

-Creating 3.50 Bus Aide positions

-Grade 5, Group 12

-Salary Range: $14,625-$17,624

-Creating 2.0 Child Development Assistant I/II (Sub) positions

-Grade 10/13, Group 12

-Salary Range:$21,431-$28,821

-Creating 2.0 Nutrition Assistant positions

-Grade 5, Group 12

-Salary Range: $14,625-$17,624

-Creating a .50 Janitor-Head Start position

-Grade 11, Group 12

-Salary Range: $22,113 - $26,891

 

 

 

 

 

 

 

 

RECOMMENDATION: Approval

 

 

 

 

 

 

 

 

2.

Head Start Expansion Program

 

 

 

 

 

 

 

 

 

v     Authorizing the Administrator to sign the application

v     To the Michigan Department of Health & Human Services

v     For the period 8/1/00 7/31/01

 

v     To serve 58 children and their families by expanding the comprehensive child development services to full day, full year for the Head Start children and their families

 

v     In the amount of $204,600

 

v     Upon receipt of the award:

-Authorizing the Administrator to sign the Notice of Grant Award

-Amending the budget

-Authorizing the Administrator to sign delegate contracts

-Creating the following positions:

 

 

 

 

-Creating a Child Dev Professional I/II positions

-Grade 18/19, Group 11

-Salary Range: $27,807 - $35,900

-Creating a 0.50 Child Dev. Assistant I/II position

-Grade 10/13, Group 12

-Salary Range: $21,431 - $28,821

-Creating a 0.75 Child Dev. Assistant 1/II position

-Grade 10/13, Group 12

-Salary Range: $ 21,431 - $28,821

 

 

 

 

 

 

 

 

 

RECOMMENDATION: Approval

 

 

 

 

 

 

 

I.

Human Resources

 

 

 

 

 

 

 

 

Employees Retirement System Ordinance Amendment

 

 

 

 

 

 

 

v     Amending Section 4 Membership

v     Restating Section 4 (b) of the ordinance

v     To allow reentry of former non-union members

v     Aligns with union contracts

 

 

 

 

 

 

 

RECOMMENDATION: Approval

 

 

 

 

 

 

J.

Prosecuting Attorney

 

 

 

 

 

 

 

1.

Annual Encouraging Arrests Policies Program

 

 

 

 

v     Ratifying the signature of the Administrator on the application

v     To the US Department of Justice

v     For the period of one year

 

v     To provide domestic violence prevention support services through the Arrest Policies Program and augment the Judicial Oversight Grant

v     In the amount of $237,315

-Match: 0

-Indirect Costs: $28,478

 

v     Upon receipt of the award:

-Authorizing the Administrator to sign the Notice of Grant Award

-Amending the budget

-Authorizing the Administrator to sign delegate contracts

-Creating & eliminating grant funded positions below

 

 

 

 

-Create two 1.0 Deputy Sheriff

-Grade 57, Group 16

-Salary Range: $30,992 - $43,867

-Create 1.0 Senior Management Analyst

-Grade 30, Group 32

-Salary Range: $37,994 - $54,078

-Eliminate 1.0 Management Analyst I/II / Evaluator

-Grade 27/29, Group 32

-Salary Range: $29,339 - $49,614

 

 

 

 

 

 

 

 

 

RECOMMENDATION: Approval

 

 

 

 

 

 

 

 

2.

Annual Juvenile Diversion/Restoration Program (Bryne)

 

 

 

 

 

 

 

 

 

v     Ratifying the signature of the Administrator on the application

v     To the Michigan Department of Community Health

v     For the period 10/1/00 9/30/01

 

v     To continue the pilot juvenile diversion/restoration program for children at risk focusing on the priority of public safety, accountability and competency development

 

v     In the amount of $206,099

-Match $82,439

-Indirect costs: 0

 

v     Upon receipt of the award:

-Authorizing the Administrator to sign the Notice of Grant Award

-Amending the budget

-Authorizing the Administrator to sign the delegate contracts

-Eliminate 1.0 Asst Public Defender I/II (Vacant Not required for grant)

-Grade 27/29, Group 23

-Salary Range: $38,142 - $54,249

 

 

 

 

 

 

 

 

 

RECOMMENDATION: Approval

 

 

 

 

 

 

 

 

3.

Annual Juvenile Diversion/Restoration Program (Governors Discretionary Fund)

 

 

 

 

 

 

 

 

 

v     Ratifying the signature of the Administrator on the application

v     To the Michigan Department of Community Health

v     For the period 10/1/00 9/30/01

 

v     To continue the pilot juvenile diversion/restoration program for children at risk focusing on the priority of public safety, accountability and competency development

 

v     In the amount of $197,695

v     -Match 0

v     -Indirect costs: 0

 

 

 

 

 

 

 

 

 

RECOMMENDATION: Approval

 

 

V.

Report of the County Administrator

 

  1. Building Project Update
  2. Head Start Building Update
  3. Pall Gelman Update

 

 

VI.

Report of the Chair of the Board

 

 

VII.

Items for Current/Future Discussion

 

 

VIII.

Citizen Participation

 

 

IX.

Commissioner Follow-up to Citizens Participation

 

 

X.

Pending

 

 

XI.

Adjournment

 

 

 

 


 

May 3, 2000
Board Room
County Administration Building
6:30 p.m.

Next Agenda Meeting
April 26, 2000

Administration Conference Room
5:00 p.m.

For additional information call: (734)996-3055 or email richardt@ewashtenaw.org

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