Board Agenda

WAYS & MEANS COMMITTEE

August 4, 1999

6:30 p.m.

Board Room

Washtenaw County Administration Building

220 N. Main Street

Ann Arbor, Michigan


I.	Roll Call
II.	Citizen Participation
III.	Commissioner Follow-up to Citizen Participation
IV.	New Business:

A.	Administration

	Head Start Program Realignment

	For realignment of the program operation as recommended by Department of Health & Human Services, Administration for Children & Families Creating a 1.0 Head Start Program Manager -Grade 32 Group 32 -Salary Range: $45,005 - $66,619 Eliminating a 1.0 Management Analyst I/II position -Grade 27/29, Group 32 -Salary Range: $28,906 - $48,880 Adopting the job description *Net costs of $9,028 to be absorbed by the grant

	RECOMMENDATION: Approval at the board meeting

B.	Children’s Services

	Juvenile Detention Realignment

	To provide adequate staffing levels for consistent supervision, programming and coverage in case of absences for the 24-hour, seven-days-per-week operation Net increase of 3.60 positions Creating three 1.0 Youth Counselor positions -Group 15, Grade 22 -Salary Range: $31,637 - $41,122 Creating 1.0 Shift Supervisor position -Grade 77, Group 10 -Salary Range: $38,792 - $51,834 * Creating a .40 Shift Supervisor position -Grade 77, Group 10 -Salary Range: $38,792 - $51,834 Eliminating a .80 Housekeeper position -Group 15, Grade 11 -Salary Range: $21,778 - $26,478 Detention expenses reimbursable at 50% by the State Child Care Fund *Total costs for 1999: $62,478 -50% reimbursement- $31,239 -absorbed within the current allocation - $31,239

	RECOMMENDATION: Approval at the board meeting

	O’Brien Center Realignment

	Purpose of reorganization is to implement a full day program, strengthen the existing home treatment program (SHIP), implement the administrative separation from COPE and to eliminate the foster care program Net increase of 1.0 position Eliminating two 1.0 Bus Van Driver positions -Group 12, Grade 12 -Salary Range: $22,484 - $27,398 Creating three 1.0 Program Aide/Driver positions -Group 12, Grade 12 -Salary Range: $22,484 - $27,398 Eliminating a 1.0 Youth Counselor position -Group 11, Grade 21 -Salary Range: $30,479 - $39,605 Creating a 1.0 Office Specialist position -Group 32, Grade 23 -Salary Range: $27,884 - $29,949 Eliminating two 1.0 Family Services Specialist position -Group 11, Grade 17 -Salary Range: $26,501 - $32,780 Creating two 1.0 Family services Specialist positions -Group 11, Grade 21 -Salary Range: $30,479 - $39,605 All day treatment and SHIP expenses are 50% reimbursable by the state child care fund Total costs for 1999: $8,000 -50% reimbursement-$4,000 -absorbed within the current allocation $4,000

	RECOMMENDATION: Approval at the board meeting

C.	Clerk/Register of Deeds

	Enhanced Access To Public Records Fee Amendments

	Amending the fees on Attachment A of the Enhanced Access to Public Records policy To allow the public access to the real and personal property database and the actual documents recorded New fees to generate $88,000 to be used on future maintenance cost on the new system On-line access $12,500 per year for dial-in access with unlimited access to recorded documents and printing of documents *$3,000 additional hook-up as a one-time fee

	RECOMMENDATION: Approval at the board meeting

D.	Health

	Medical Examiner Program

	Authorizing the signature of the Chair of the Board on contract with HVA to add administrative responsibilities Authorizing the Chair of the Board to sign the subcontracts with Bader Cassin, M.D., University of Michigan Regents & St. Joseph Mercy Hospital For Medical Examiner Program services such as autopsies, autopsy facility use, administrative support, and body storage Eliminating a 1.0 Administrative Coordinator position -Grade 25, Group 32 -Salary Range: $25,054 - $34,288 *For the period 10/1/99 – 9/30/00

	RECOMMENDATION: Approval

	Ingham County Contract for Breast & Cervical Cancer Control Program

	Authorizing the Chair of the Board to sign an agreement With Ingham County Public Health Department For the period 10/1/99 – 9/30/00 Under the Urban Cooperation Agreement Act *To enable Ingham County to provide breast and cervical cancer control program services in Washtenaw County

	RECOMMENDATION: Approval

	Dissolution of the Eligibility Assistance Services to Low Income Families Program

	Low Income Funding Program grant funding and program operations end September 30, 1999 and eliminating positions resulting from grant funding expiration Program provided Medicaid Eligibility Assistance for Low Income Families meeting Medicaid Eligibility criteria not currently receiving public assistance Eliminating a 1.0 Service Coordinator Position -Grade 25, Group 11 -Salary Range: $35,373 - $46,196 Eliminating a 1.0 grant status Family Representative Assistant position -Grade 12, Group 12 - Salary Range: $22,484 - $27,398

	RECOMMENDATION: Approval

	1999-2000 Annual Comprehensive Plan & Budget Contract for Public Health

	Authorizing the signature of the Chair of the Board on the plan contract With Michigan Department of Public/Community Health For the period 10/1/99 – 9/30/00 In the amount of $5,457,590 To provide comprehensive public health services, enhancing customer services opportunities in the disease control services and programs and assuring community immunization services Transferring the On-Site Sewage & Drinking Water Supply Programs to the Environment & Infrastructure Services Department to be funded by the Department of Environmental Quality Eliminating a .60 Public Health Nurse position -Grade 23, Group 18 -Salary Range: $32,741 - $42,647 Creating a 1.0 Public Health Nurse position -Grade 23, Group 18 -Salary Range: $32,741 - $42,647 Eliminating a 0.4 Outreach Worker position -Grade 11, Group 12 -Salary Range: $21,782 - $26,501 Placing a 1.0 Social Worker position on hold vacant status -Grade 21, Group 11 -Salary Range: $30,479 - $39,605 *Upon receipt of the award: -Authorizing the Administrator to sign the notice of grant award -Amending the budget -Authorizing the Administrator to sign delegate contracts

	RECOMMENDATION: Approval

F.	Prosecuting Attorney

	1999-2000 Annual Cooperative Reimbursement Program

	Authorizing the Administrator to sign the application To the Michigan Family Independence Agency For the period 10/1/99 – 9/30/00 For reimbursement of costs associated with the establishment of orders for paternity and child support In the amount of $464,480 -$125,523 in local match -$338,957 in state and federal funds -$60,753 indirect costs Upon receipt of the award: -Authorizing the Administrator to sign the notice of grant award -Amending the budget -Authorizing the Administrator to sign delegate contracts -Eliminating a 1.0 First Assistant Prosecuting Attorney position -Group 22, Grade 31 -Salary Range: $43,758 - $58,734 -Creating a 1.0 Senior Assistant Prosecuting Attorney position -Group 22, Grade 35 -Salary Range: $51,344 - $68,582

	RECOMMENDATION: Approval

G.	Public Works

	Northfield Township Sewer System Improvements – Eight Mile Road Pumping Station

	Approving Bond Resolution, Series A Authorizing the sale of bonds not to exceed $1,400,000 To finance the First Phase of the Northfield Township Sanitary Sewer System – Eight Mile Road Pumping Station Proposed total project cost expected to be $4,900,000 *All costs associated with administration of the project to be reimbursed from project funds

	RECOMMENDATION Approval at the board meeting

H.	Sheriff

	Bulletproof Vest Partnership Program

	Ratifying the signature of the Administrator on the application To the Bureau of Justice Assistance For the period ending 12/31/99 For 50% reimbursement toward procurement of bulletproof vests For a total program amount of $12,000 -Reimbursement $ 6,000 -match: $ 6,000 (absorbed within existing budget) -Indirect Costs: 0 Upon receipt of award: -Authorize Administrator to sign Notice of Grant Award -Amending the budget -Authorizing the Administrator to sign delegate contracts

	RECOMMENDATION: Approval

	Annual Local Law Enforcement Block Grant Program

	Ratifying the signature of the Administrator on the application To the Bureau of Justice Assistance For the period 10/1/99 – 9/30/00 To cover the cost of law enforcement communication equipment for the specialty units – response unit, dive team, motor unit, marine division For a program amount of $92,559 -Federal revenue: $83,303 -Match: $9,256 (absorbed within existing budget) -Indirect Costs: 0 Upon receipt of award: -Authorize Administrator to sign Notice of Grant Award -Amending the budget -Authorizing the Administrator to sign delegate contracts

	RECOMMENDATION: Approval

	Operation Nightcap 2000 Grant Program

	Ratifying the signature of Administrator on the application To the Office of Highway Safety For the period 10/1/99 – 9/30/00 To provide collaborative law enforcement efforts in twenty counties with the highest alcohol related vehicle crash rates Alcohol enforcement is the emphasis to target county-wide traffic corridors to ensure traffic safety and prevent the loss of lives To be utilized for police overtime For a program amount of $11,586 -Match: 0 -Indirect costs: 0 Upon receipt of the award: -Authorize Administrator to sign Notice of Grant Award -Amending the budget -Authorizing the Administrator to sign the delegate contracts

	RECOMMENDATION: Approval

	Operation Spotlight Youth Alcohol Enforcement Program

	Ratifying the Administrator’s signature on the application To the Office of Highway Safety Planning For the period 10/1/99 – 9/30/00 To provide education and prevention of youth and alcohol consumption To be utilized for police overtime For a program amount of $12,855 -Match: 0 -Indirect Costs: 0 *Upon receipt of the award: -Authorize the Administrator to sign the Notice of Grant Award -Amending the budget -Authorizing the Administrator to sign delegate contracts

	RECOMMENDATION: Approval

	2000 Washtenaw Annual Retraining Program (WARP)

	Ratifying the Administrator’s signature on the application To the Michigan Justice Training Commission For the period 1/1/00 – 12/31/00 To provide refresher training to deputies focusing non-lethal force, critical use of force skills, review of policies and procedures and precision driving To provide refresher technical training in criminal law updates, death investigation, interview, cultural diversity, first aid recertification and liability/risk management For a program amount of $37,230 -Match: 0 -Indirect Costs: 0 *Upon receipt of the award: -Authorizing the Administrator to sign the Notice of Grant Award -Amending the budget -Authorizing the Administrator to sign delegate contracts

	RECOMMENDATION: Approval

	Career Directions Professional Services Contract for Sergeant’s Promotional Process

	Authorizing the Administrator to sign the professional services contract With Career Directions For the period 6/01/99 – 7/31/99 To conduct an assessment center for sixteen candidates participating in the Sergeant’s Promotional Process *For a contract amount of $29,350 (absorbed within existing budget)

	RECOMMENDATION: Approval

I.		Trial Court-Family Division

		Creating & Eliminating Positions for the Juvenile Accountability Incentive Block Program

		Eliminating a .70 grant status Community Services/Restitution Worker position -Grade 22, Group 14 -Salary Range: $31,610 – $41,106 Creating a 1.0 grant status Community Services/Restitution Worker position -Grade 22, Group 14 -Salary Range: $31,610 – $41,106 *Net costs for 1999 $6,605 to be absorbed within existing budget

		RECOMMENDATION: Approval


V.			Report of the County Administrator
VI.			Report of the Chair of the Board
VII.			Items for Current/Future Discussion
VIII.			Citizen Participation
IX.			Commissioner Follow-up to Citizens Participation
X.			Pending
XI.			Adjournment

			September 1, 1999 Board Room County Administration Building 6:30 p.m.	*Next Agenda Meeting* *August 26, 1999* *Administration Conference Room* *5:00 p.m.*

For additional information call: (734)996-3055 or email richardt@ewashtenaw.org