You are here: Home Government Board of Commissioners Agenda Board of Commissioners Meetings 1999 January 20, 1999 COUNTY ADMINISTRATOR

COUNTY ADMINISTRATOR

220 NORTH MAIN STREET

P.O. BOX 8645

ANN ARBOR, MICHIGAN 48107-8645

(734)996-3055

FAX (734)994-2592

 

TO: Al Robinson, Chair

Ways & Means Committee

THROUGH: Robert E. Guenzel

County Administrator

FROM: Ronald J. Schebil, Sheriff
DATE: January 20, 1999
SUBJECT: Creating and eliminating positions for the COPS More 98 grant award

BOARD ACTION REQUEST:

Requesting authorization for the elimination of ten (1) Office Specialist I positions and creation of ten (1) Office Specialist II positions for the COPS MORE 98 grant award.

BACKGROUND:

The original grant application approved by the Board of Commissioners on July 1, 1998, resolution no. 98-0139, requested the creation of ten Office Specialist I positions (Booking Clerks). Upon the grant funding being awarded, considerations including the current job market in the county and the environment in which the personnel would be working has necessitated this request to upgrade the position class in an attempt to secure the best personnel for the positions. This funding cost difference is absorbed in the current grant agreement as approved per resolution #98-0139, dated July 1, 1998.

DISCUSSION:

The elimination of the ten Office Specialist I positions and creation of ten Office Specialist II positions will ensure the positions will be filled with the most qualified personnel considering the working environment (Booking Area) and current low unemployment rate in the County. It will also ensure the personnel hired will be capable of customer service, meeting the County's guiding principles. These grant positions are for the period of one year with possible renewal contingent upon federal funding capabilities.

 

IMPACT ON HUMAN RESOURCES:

This request is for the elimination of 10 Office Specialist I positions and the creation of 10 Office Specialist II positions:

Position # Position TItle Grade Group #Created #Eliminated

5103-0009 Office Specialist I 51 27 1.0

5103-0010 Office Specialist I 51 27 1.0

5103-0011 Office Specialist I 51 27 1.0

5103-0012 Office Specialist I 51 27 1.0

5103-0013 Office Specialist I 51 27 1.0

5103-0014 Office Specialist I 51 27 1.0

5103-0015 Office Specialist I 51 27 1.0

5103-0016 Office Specialist I 51 27 1.0

5103-0017 Office Specialist I 51 27 1.0

5103-0018 Office Specialist I 51 27 1.0

5401-0011 Office Specialist II 54 27 1.0

5401-0012 Office Specialist II 54 27 1.0

5401-0013 Office Specialist II 54 27 1.0

5401-0014 Office Specialist II 54 27 1.0

5401-0015 Office Specialist II 54 27 1.0

5401-0016 Office Specialist II 54 27 1.0

5401-0017 Office Specialist II 54 27 1.0

5401-0018 Office Specialist II 54 27 1.0

5401-0019 Office Specialist II 54 27 1.0

5401-0020 Office Specialist II 54 27 1.0

IMPACT ON BUDGET:

The cost difference of the reclassification of these positions will be absorbed in the current grant agreement.

IMPACT ON INDIRECT COSTS:

Indirect costs are not permitted by grant criteria

 

IMPACT ON OTHER COUNTY DEPARTMENTS OR OUTSIDE AGENCIES:

NONE

 

A RESOLUTION AUTHORIZING THE ELIMINATION OF TEN OFFICE SPECIALIST I POSITIONS AND CREATION OF TEN OFFICE SPECIALIST II POSITIONS FOR THE COPS MORE 98 GRANT AWARD

WASHTENAW COUNTY BOARD OF COMMISSIONERS

February 3, 1999

WHEREAS, the Washtenaw County Sheriff's Department was award, federal funds, for the COPS MORE 98 Grant (application approved by the Board of Commissioners, July 1, 1998, Res.No. 98-0139) from the U.S. Department of Justice for 10 Office Specialist I (Booking Clerk) positions in the amount of $274,268 with match from the Sheriff's budget in the amount of $91,422 for a total budget of $365,690; and

WHEREAS, due to the current labor market and considering the environment of these positions, there is a necessity to upgrade the position classification to Office Specialist II, in effort to place qualified personnel in those positions; and

WHEREAS, the grant covers 75% of salary and fringe costs with the remaining 25% covered by a cash match from the Sheriff's current budget: and

WHEREAS, this action would change federal funding to $269,017 and cash match from the Sheriff's budget to $89,673 for a total budget of $358,690; and

WHEREAS, the difference in cost will be absorbed in the current grant agreement: and

WHEREAS, this matter has been reviewed by the County Administrator's Office, the Finance Department, Human Resources, Corporation Counsel and the Ways and Means Committee

NOW THEREFORE BE IT RESOLVED that the Washtenaw County Board of Commissioners hereby creates and eliminates the positions for the COPS MORE 98 grant award as attached hereto and made a part hereof

BE IT FURTHER RESOLVED that the Board of Commissioners hereby amends the budget as attached hereto and made a part hereof

Position # Position TItle Grade Group #Created #Eliminated

5103-0009 Office Specialist I 51 27 1.0

5103-0010 Office Specialist I 51 27 1.0

5103-0011 Office Specialist I 51 27 1.0

5103-0012 Office Specialist I 51 27 1.0

5103-0013 Office Specialist I 51 27 1.0

5103-0014 Office Specialist I 51 27 1.0

5103-0015 Office Specialist I 51 27 1.0

5103-0016 Office Specialist I 51 27 1.0

5103-0017 Office Specialist I 51 27 1.0

5103-0018 Office Specialist I 51 27 1.0

5401-0011 Office Specialist II 54 27 1.0

5401-0012 Office Specialist II 54 27 1.0

5401-0013 Office Specialist II 54 27 1.0

5401-0014 Office Specialist II 54 27 1.0

5401-0015 Office Specialist II 54 27 1.0

5401-0016 Office Specialist II 54 27 1.0

5401-0017 Office Specialist II 54 27 1.0

5401-0018 Office Specialist II 54 27 1.0

5401-0019 Office Specialist II 54 27 1.0

5401-0020 Office Specialist II 54 27 1.0

 

Sheriff Department

COPS MORE 98

1510985000

Current Revised Budget Budget Variance

Revenue:

540 Federal Revenue $274,268 $269,017 $ (5,251)

668 Other Rev & Reimb 91,422 89,673 (1,749)

Total $365,690 $358,690 $ (7,000)

 

Expenditures:

 

700 Personnel Services $365,690 $358,690 $ (7,000)

 

Total $365,690 $358,690 $ (7,000)

Return to the January 20, 1999 Board of Commissioners Ways and Means Agenda Page

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